K-12 Instructional Resources and Transition Education for Students with Moderate-Severe Cognitive Disabilities

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a comprehensive, 100% digital instructional solution for K-12 students with moderate-severe cognitive disabilities (LIMS), including transition education and professional learning for teachers.

• K-12 Instructional Resources: Provide a COTS, 100% digital solution aligned with College and Career Ready Standards (CCRS) and an adopted alternative assessment. Resources must include differentiated lessons, activities, and comprehensive materials for functional math, reading, social studies, science, gross/fine motor skills, emotional/social development, communication, and functional writing. The solution should integrate various instructional strategies, support data collection for progress monitoring, and include informal assessment materials. Teachers will be provided with materials to support instruction and assessment.

• Transition Education: Offer age- and developmentally appropriate materials for students in grades K-12 focusing on household management, personal finances, consumer shopping, food preparation, kitchen safety, citizenship, 21st-century employment possibilities, career awareness, exploration, postsecondary education/training, independent living, and community participation. Recommendations for community partnerships to develop job-related skills are also required.

• Professional Learning: Provide industry-standard product training quarterly and synchronous webinars annually for teachers. Training should cover differentiating instruction, data collection, goal setting, and progress monitoring.

• Transition and Data Migration Plan: Develop a plan for both entry and exit transitions, including activities, timelines, costs, risk mitigation, compliance, data inventory, migration methodology, security, and resource requirements.

• Technical Support: Offer industry-standard technical support for digital resources via telephone or email within one business day.

• Resources must be available 24/7/365, with minimal scheduled and unscheduled downtime.

• Professional Learning feedback from educators must meet a satisfactory rating of 75% or higher.

• Transition and Data Migration Plan must be 100% accurate (excluding minor grammar/formatting errors).

• Technical support requests must be acknowledged within two hours and resolved within one to five business days.

• Work shall be performed at the Contractor's facilities.

• Resources must be available for the life of the contract.

• The solution must be COTS (Commercial Off-The-Shelf) and 100% digital.

• Must align with DoWEA's College and Career Ready Standards (CCRS) and adopted alternative assessment.

• Contractor must comply with cybersecurity, accessibility, and interoperability standards (e.g., FedRAMP Level 2, SCORM® compliance).

• Data must be stored in a US-based data center and secured with TLS and AES-256 encryption.

• Personnel accessing DoWEA data must be US citizens and complete privacy training.

• Contractor must provide a mechanism for batch administration and automation of data management tasks.

• All digital resources must be compatible with specified browser platforms and meet minimum system requirements.

Other / Unclassified

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This document does not contain substantive information related to a SAM.gov opportunity. It is a technical message and does not provide details on requirements, deliverables, deadlines, or other bidder-relevant information.

Form / Attachment / Pricing Sheet

This document is a Present and Past Performance Questionnaire designed to gather feedback from references regarding a vendor's performance on previous contracts. It is to be completed by the prime vendor and submitted to references for their input.

• Contact Information: Fields for the Contract Specialist and Contracting Officer's names and email addresses.
• Reference Information Table: Sections for the prime vendor to fill out details about the reference, including business name, POC information, contract value, number, type, period of performance, and a brief description of the work.
• Scope Verification: A question asking if the provided scope of work description is accurate.
• Problem Encountered: A section to explain any significant problems with the company's resources or support services.
• Evaluation Key: A rating scale (P/U, S, G, VG, E, N) for evaluating vendor performance across several categories.
• Performance Ratings: Questions assessing compliance with deliverables, business practices, conformance to contract requirements, and overall performance, with space for comments.
• Re-purchase Decision: A question asking if the government would purchase services from this vendor again.
• Additional Comments: A section for any further remarks on past performance.

This questionnaire is crucial for bidders as it outlines the specific information the government will seek from their references. Understanding these questions and evaluation criteria will help bidders prepare their references to provide relevant and positive feedback, directly impacting the past performance evaluation factor of their proposal.

Form / Attachment / Pricing Sheet

This document, "52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS--NOTICE AND REPRESENTATION (JUN 2020)", is a standard contract provision that requires offerors to provide information regarding their status as a foreign person and any claims for exemption from a 2% excise tax on certain federal procurement payments. It also outlines the process for claiming exemptions using IRS Form W-14.

• Definitions: Clarifies terms such as "Foreign person," "Specified Federal procurement payment," and "United States person."
• Tax Implication: States that a 2% tax applies to specified federal procurement payments made to foreign persons, unless exempted.
• Exemptions: Refers to IRS regulations (26 CFR 1.5000C-1(d)(5) through (7)) for exemption details and requires the use of IRS Form W-14 for claiming exemptions.
• Offeror Representation: Requires offerors to represent whether they are a foreign person and, if so, whether they are claiming a full, partial, or no exemption from the tax using IRS Form W-14.
• Submission Requirements: If an offeror represents itself as a foreign person, it must submit IRS Form W-14 with its offer. Failure to do so will result in the Government withholding the full 2% tax.
• Contract Clause: Notes that if the offeror is a foreign person, FAR 52.229-12, "Tax on Certain Foreign Procurements," will be included in the resulting contract.

Bidders must carefully review this provision to determine their tax obligations and reporting requirements. If the bidder is a foreign person, they must complete and submit IRS Form W-14 with their offer to claim any applicable exemptions. Failure to comply may result in a 2% tax being withheld from payments.

Form / Attachment / Pricing Sheet

This document is a questionnaire designed to evaluate a vendor's cloud-based solution for compatibility with Department of Defense Education Activity (DoDEA) and Defense Information Systems Agency (DISA) guidelines. It aims to quickly and effectively assess the solution's suitability.

The questionnaire covers several key areas:

• Cloud Resource Website/URLs: Inquires about the provision and access to cloud resource URLs.
• Client Systems and Software Configuration: Assesses needs for server support, required software on DoDEA computers, and necessary configurations or changes to DoDEA systems.
• Privacy Information Data Collection and Distribution: Gathers information on whether the service collects Personally Identifiable Information (PII) or sensitive data, and how it is handled, including transfers to third parties and adherence to privacy acts (COPPA, Privacy Act of 1974, FERPA, CIPA).
• System Management and Security: Focuses on penetration testing, vulnerability testing, intrusion prevention, software updates, and physical security of the system environment.
• Data Storage, Retention, and Access: Addresses data storage location, employee/subcontractor access, data transfer, encryption (at rest and in transit), multi-tenancy, unique encryption keys, background checks, authentication processes, and data deletion.
• Development and Change Management Process: Inquires about customer notification processes for policy changes and audit processes for security and privacy.
• Audits and Standards: Asks about external audits of security operations and adherence to security standards (ISO, NIST, PCI DSS).
• Test and Development Environments: Questions the use of live student/privacy data in non-production environments.
• Data Breach, Incident Investigation and Response: Assesses processes for disaster recovery, denial-of-service protection, data breach management, and security incident investigations.

Vendors must complete this questionnaire to demonstrate their cloud solution's compliance with DoDEA and DISA security and privacy requirements. The responses will be critical for DoDEA's evaluation of the solution's compatibility and suitability for the opportunity. Failure to answer questions may be considered an unacceptable response.

Other / Unclassified

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This document does not contain substantive information related to the SAM.gov opportunity. It serves as a technical notification for the user's PDF viewer and does not provide details about requirements, deliverables, or submission instructions for any opportunity.

Solicitation / RFP / RFQ

This solicitation is for K-12 Curriculum and Transition Education for Students with Moderate-Severe Cognitive Disabilities. The government intends to award a single Firm-Fixed-Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ) contract.

• K-12 Instructional Resources (Students and Educators) for Mathematics, English Language Arts/Reading, Science, and Social Studies, aligned to alternate content standards.

• 9-12 Secondary Transition Resources (Students and Educators).

• Additional Instructional Resources.

• Supplemental Licenses.

• Product Training.

• Professional Learning.

• Synchronous and Asynchronous Webinars/Modules.

• Technical Support.

• Contract Type: Firm Fixed Price (FFP), Indefinite Delivery, Indefinite Quantity (IDIQ).

• Minimum Contract Quantity: 1 unit.

• Maximum Contract Quantity: 11,094 units.

• Period of Performance: Base period from 31 Aug 2026 to 30 Aug 2027, with potential option periods extending up to 5 years total.

• Offer Due Date: May 8, 2026, 12:00 PM Eastern Standard Time.

• Submission Method: Electronic via email to specified POCs.

• Evaluation Criteria: Best Value Tradeoff process, considering Technical Capabilities (more important), Past Performance, and Price.

  • Technical Capabilities will be evaluated in two steps: Pass/Fail screening and a rated evaluation.

• Quote Structure: Separate volumes for Administrative Cover Letter, Technical Capabilities, Past Performance, and Price.

• This acquisition is unrestricted.

• Vendors must provide digital access to resources for 10 evaluators.

• All commercial off-the-shelf (COTS) and 100% digital solutions are required.

• Past performance references must be from the last 5 years.

• Pricing must be submitted via an Excel spreadsheet (Attachment 1, Pricing Sheet) and reflect all contract line items.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a pricing sheet for the "HE125426QE035 K-12 Curriculum And Transition Education For Students With Moderate-Severe Cognitive Disabilities" opportunity. It outlines the CLINs (Contract Line Item Numbers) for a base year and four option years, detailing estimated quantities and units of issue. Bidders are instructed that they may submit a modified Pricing Sheet that is more appropriate to their standard commercial practice, provided they reference the CLINs from this attachment.

• CLINs: A comprehensive list of CLINs for instructional resources (students and educators), secondary transition resources, supplemental licenses, product training, professional learning, webinars, and technical support.
• Contract Period: Covers a Base Year (31 AUG 2026 - 30 AUG 2031) and four Option Years.
• Quantities: Placeholder quantities are provided for quote evaluation purposes and do not represent actual anticipated purchases.
• Pricing Structure: The sheet includes columns for "Quoted Unit Price" and "Quoted Extended Total," though these are largely populated with zeros or placeholders in the provided text, indicating a need for vendor-specific pricing.
• Vendor Flexibility: Vendors are permitted to propose an alternate pricing structure if it aligns with their commercial practice, referencing the provided CLINs.

This pricing sheet is critical for bidders to understand the structure of the contract and the specific items and services being procured. It serves as a template for developing their proposals and quoting prices. Bidders must use the provided CLIN structure as a reference when submitting their pricing, even if they propose an alternative pricing format. The noted placeholder quantities emphasize that actual order volumes will be based on government requirements.

Amendment / Modification

This document is an Addendum to a License Agreement or Terms of Use, intended to be attached to a proposal in response to a solicitation. It clarifies terms that are unacceptable to the Government due to conflicts with Federal law or incompatibility with Government needs. The Addendum supersedes any conflicting terms in the Offeror's License Agreement.

Key modifications and clarifications include:

• General Indemnity: The Government will not indemnify any party. Recourse for alleged breach must be under the Contract Disputes Act.
• Patent Indemnity: The Contractor will indemnify the Government against patent or copyright infringement claims, with the U.S. Department of Justice controlling defense.
• Automatic Renewals: Not agreed to due to potential violation of the Anti-Deficiency Act. Licenses/services will not renew automatically without prior Government approval.
• Audit: Contractors cannot audit Government systems. The Government may conduct a self-audit at its discretion.
• Attorney Fees/Costs/Equitable Relief/Arbitration: Not agreed to, except as permitted by statute. Disputes resolved per the disputes clause; binding arbitration is not used.
• Taxes: The Government is not responsible for all taxes. Any taxes payable by the Government must be submitted individually for adjudication or included in the firm-fixed price.
• Incorporating Other License Terms: Terms from other documents or websites are not binding unless submitted with the proposal and made a contract attachment.
• Venue/Choice of Law: Not agreed to. Disputes governed by applicable federal statutes and regulations.
• Equitable Remedies/Injunctions: Not agreed to, except as permitted by federal statutes.
• Unilateral Termination by Contractor: Not permitted. Recourse for alleged breach is under the Contract Disputes Act.
• Unilateral Modification: Not permitted for the contractor.
• Assignment by Licensor: Not agreed to, except for assignment of payment to a financial institution per statute.
• Confidentiality: Unit prices or license agreement terms are not considered confidential or proprietary. FOIA governs disclosure.
• User Obligations: Government users are not bound by End User License Agreements. "You" or "User" refers to the Government itself.

This Addendum modifies and supersedes specific clauses within the Offeror's License Agreement, including but not limited to indemnity, renewals, audits, dispute resolution, taxes, choice of law, and confidentiality.

Offerors must submit this Addendum as an attachment to their proposal. The terms of this Addendum will be binding and controlling in the event of a contract award, superseding any conflicting terms in the Offeror's original License Agreement.

Form / Attachment / Pricing Sheet

This document provides contract language and instructions for incorporating Section 508 of the Rehabilitation Act requirements into procurement documentation, specifically for Information and Communication Technology (ICT) products and services. It serves as a template to ensure compliance with accessibility standards for individuals with disabilities.

• IT Accessibility Requirements: Details the mandate under Section 508 for ICT to be accessible to people with disabilities.
• Revised 508 Standards: References 36 C.F.R. § 1194.1 & Apps. A, C & D, and provides a link to the official standards.
• Applicable Criteria: Outlines functional performance criteria and requirements for software, hardware, and support services.
• Instructions to Offerors: Specifies how vendors should document their proposed solution's compliance, including providing an Accessibility Conformance Report (ACR) using the Voluntary Product Accessibility Template (VPAT), describing universal design principles, and outlining plans for non-conforming features.
• Acceptance Criteria: States the government's right to perform testing to validate Section 508 conformance claims.

Bidders must understand and adhere to these Section 508 accessibility requirements when proposing IT products or services. They are required to submit an ACR and demonstrate how their offerings meet the specified standards. Failure to comply may impact acceptance of the delivered item. This document guides bidders on how to prepare their proposals to meet these critical accessibility mandates.