KAFB Water Testing & Analysis

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quotation (RFQ) under Simplified Acquisition Procedures. It constitutes the only solicitation, and no written solicitation will be issued. The requirement is for Safe Drinking Water Testing & Analysis, a follow-on effort to a previous contract.

• The core requirement is detailed in Attachment 1 – Performance Work Statement (PWS) "2025.04_PWS Water Testing & Analysis" dated April 2025.

• Attachment 2, "Table 2-7. Sampling Schedule," is redacted and will be provided to the awardee. Regular testing and analysis are required per NMED requirements.

• Offerors must submit a technical plan demonstrating understanding of the requirements, safeguarding water samples, and meeting the need for an EPA/NMED-DWB certified local laboratory. The technical plan shall not exceed 5 pages.

• Offerors must also submit a Mission Essential Plan IAW DFARS 252.237-7024.

• This acquisition is a 100% Small Business Set-Aside.

• NAICS code: 541380 – Testing Laboratories and Services, with a size standard of $19.0M.

• PSC Code: F103.

• Acceptance/FOB Point: DESTINATION.

• New Mexico Gross Receipts Tax (NMGRT) may apply.

• The solicitation includes FAR 52.217-8 "Option to Extend the Term of the Contract," with a six-month extension period if necessary. Extension pricing will be based on contract pricing.

• Response Deadline: 4 March 2026, 5:00 PM MST.

• Quotes must be submitted via email to both the Contracting Officer (Ms. Stacey Lee) and Contract Specialist (Ms. Sarah George).

• Quotes must be in .pdf, .doc, or .xls format, less than 30MB. .zip files may not be received.

• Evaluation will be based on Lowest Price Technically Acceptable (LTPA).

• Award factors: Acknowledgement of terms, technically acceptable technical plan, fair and reasonable price, and submission of a Mission Essential Plan.

• Offerors will be ranked by price, with the top three ranked priced proposals evaluated for technical, price, and mission essential plan.

• Technical factor will be rated Acceptable or Unacceptable.

• Price factor will be the Total Evaluated Price (TEP).

• Mission Essential Plan submission is required for eligibility, but its content will not be evaluated.

• 100% Small Business Set-Aside.

• Referenced attachments include: PWS, Sampling Schedule (REDACTED), Wage Determination, and SF 1449 Solicitation.

• Question Deadline: 20 February 2025, 12:00 PM MDT/MST.

Solicitation / RFP / RFQ

This document is a solicitation (FA940126Q00080001) for commercial products and services related to "Safe Drinking Water Testing & Analysis." The solicitation is issued by the U.S. Air Force, located at 377 MSG PK, KIRTLAND AFB, NM 87117-0001.

The core service involves commercial lab testing, specifically providing drinking water sampling and analysis in accordance with a Performance Work Statement (PWS) detailed in Attachment 1. The solicitation includes numerous line items for various types of testing, including:

• Total Coliforms (TCR) including E. Coli

• Inorganic Analysis (Nitrate/Nitrite, Fluoride, Cyanide, Asbestos, etc.)

• Contaminants by NMED (TTHM, HAA5, PFAS, VOCs, Heavy Metals, SOCs, Rad Chem, Pb/Cu, UCMR)

• NMED New Water Source testing

• The North American Industry Classification Standard (NAICS) code is 541380 (Testing Laboratories).

• The size standard is USD 19,000,000.00.

• The solicitation is set aside 100% for small business.

• The contract type is not explicitly stated but implies a Firm Fixed Price arrangement for the services.

• The document includes provisions for option to extend services and option to extend the term of the contract.

• Offer Due Date: March 4, 2026, at 05:00 PM.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference.

• Evaluation factors for award are not detailed in the provided pages, but FAR clause 52.217-5 (Evaluation of Options) is incorporated.

• This acquisition is 100% set aside for small business.

• The document is Standard Form 1449 (Rev. 11/2021).

• Payment will be made by electronic funds transfer via Wide Area WorkFlow (WAWF).

• Numerous FAR and DFARS clauses are incorporated by reference and in full text, covering various aspects of contract performance, administration, and compliance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for commercial services for Safe Drinking Water Testing & Analysis. The government is procuring these services in accordance with FAR Subpart 12.202, using Simplified Acquisition Procedures. This notice is the only solicitation; no separate written solicitation will be issued.

• The core requirement is detailed in Attachment 1 – Performance Work Statement (PWS) "2025.04_PWS Water Testing & Analysis" dated April 2025.

• Regular testing and analysis are required per NMED requirements, with potential for increase based on updates.

• Attachment 2, "Table 2-7_Schedule of Services," is redacted and will be provided to the awardee.

• Attachment 3 is the "Wage Determination_2015-5443 Rev. 27".

• Attachment 4, "SF 1449 Solicitation FA9401-26-Q-0008," contains additional provisions/clauses.

• The acquisition is a 100% Small Business Set-Aside.

• NAICS Code: 541380 – Testing Laboratories and Services, with a size standard of $19.0M.

• PSC Code: F103.

• Quotes must be valid for 90 days.

• Acceptance/FOB Point: DESTINATION.

• New Mexico Gross Receipts Tax (NMGRT) may apply.

• Response Deadline: 27 February 2026, 5:00 PM (MDT/MST).

• Question Deadline: 20 February 2025, 12:00 PM (MDT/MST).

• Quotes must be submitted via email to both the Contracting Officer (Stacey Lee) and Contract Specialist (Sarah George).

• Evaluation Factors: Lowest Price Technically Acceptable (LTPA).

  • Technical: Must demonstrate understanding of requirements, safeguarding water samples, and meeting EPA/NMED-DWB certification for a local laboratory. Rated Acceptable/Unacceptable.
  • Price: Total Evaluated Price (TEP) based on CLIN pricing.
  • Mission Essential Plan: Required IAW DFARS 252.237-7024. Content not evaluated, but submission is required for eligibility.

• Award will be based on acknowledgement of terms, technically acceptable plan, fair and reasonable price, and submission of the Mission Essential Plan.

• This acquisition is a 100% Small Business Set-Aside.

• Offerors must provide Contractor Name, SAM UEI, CAGE Code, Payment Terms, Point of Contact, and Email Address with their quote.

• Quotes must be clear, concise, and adhere strictly to solicitation requirements. Extraneous information is not permitted.

• Offerors must identify any exceptions taken to terms and conditions with rationale.

• The purchase order may include FAR 52.217-8 "Option to Extend the Term of the Contract" for a six-month period if necessary.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for a contractor to provide laboratory services for drinking water sampling and analysis to support the Kirtland Air Force Base Bioenvironmental Engineering Flight (BEF) and comply with the Safe Drinking Water Act (SDWA) and related regulations.

• Provide comprehensive laboratory services, including all necessary materials, equipment, supplies, facilities, utilities, and supervision.

• Conduct microbiological, chemical, and radiological analyses of water samples.

• Furnish sample bottles with appropriate preservatives.

• Provide transportation, delivery, and pickup of water samples, as well as unused sample bottles and coolers.

• Ensure all analytical equipment and procedures comply with SDWA, NMAC 20.7.10, and federal regulations (40 CFR 141 & 142).

• Analyze samples using EPA/NMED-approved methods for drinking water regulations.

• Support the Unregulated Contaminant Monitoring (UCM) program as required.

• Upload all compliance sample results into the NMED-DWB Safe Drinking Water Information System (SDWIS) within 30 calendar days of sample analysis.

• Submit accurate, error-free reports (including Chain of Custody forms and supervisor certifications) to NMED and BEF within 30 calendar days of sample receipt.

• Respond to written requests for additional information within seven (7) calendar days.

• Maintain a Quality Assurance/Quality Control (QA/QC) program approved by USEPA and NMED-DWB.

• Limit customer complaints to no more than one incident per month.

• Limit late document submissions to no more than one per month.

• Make same-day telephone reports for violations of primary drinking water MCLs, or within 3 business days for MCLGs or Secondary Drinking Water Standards.

• The PWS covers services for multiple contract years, with sampling schedules to be released to the awardee.

• Samples are collected at Kirtland Air Force Base.

• The contractor must be an EPA-approved laboratory for UCMR and have completed the UCMR Laboratory Approval Program application and Proficiency Testing.

• The contractor must be certified by the New Mexico water supply regulations and routinely audited by a recognized NELAP program.

• The contractor must develop a contingency plan for continued services during crisis situations (IAW DFARS Subpart 237.7600).

• Employees must receive Operations Security (OPSEC) Awareness training.

• The contractor may use a Third-Party (Sub-Contractor) if they meet all contract terms.

• The government may inspect for analysis and reporting compliance and reserves the right to terminate the contract if the contractor loses state certification.

Form / Attachment / Pricing Sheet

This document, "Attachment 2_Table 2-7_Schedule of Services," details the sampling schedule for the KAFB Community Water System. It outlines the types of analyses, monitoring plans, frequencies, seasonal sampling periods, and specific locations for water quality testing.

• Table 1 (Top Section): Lists specific analyte groups (e.g., Microbiological & Chlorine, DBP Stage 2, Lead & Copper, Heavy Metals, Radiological, SOCs, VOCs, Asbestos, Cyanide, Fluoride, Nitrate, PFAS) with their respective monitoring plan start/end dates, sampling frequencies, seasonal periods, last/next sample dates, and sample locations. It also includes notes on specific requirements or procedures for each analyte.
• Table 2 (Bottom Section): Provides a year-by-year breakdown (2026-2031) of sampling frequencies (indicated by numbers) for various analyte groups across different quarters (Q1-Q4). It also references Compliance Periods 12 (Cycle 4) and 13 (Cycle 5).

This schedule is crucial for bidders to understand the ongoing water quality monitoring requirements for the KAFB Community Water System. It specifies the scope of work related to sampling, the types of tests to be performed, the locations where samples are to be collected, and the frequency of these activities over several years. This information is essential for developing accurate proposals, resource allocation, and understanding the performance expectations related to water system compliance and monitoring.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifically for the state of New Mexico, covering the counties of Bernalillo, Sandoval, Torrance, and Valencia. It lists various occupations and their corresponding minimum hourly wage rates and required fringe benefits.

• Occupational Listings: Provides a comprehensive list of job titles categorized by general areas (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Wage Rates: For each occupation, a minimum hourly wage rate is specified.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on Health & Welfare, Paid Sick Leave (EO 13706), and Vacation are provided at the end of the document.
• Executive Order Notes: Includes information regarding Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage rate for federal contractors), outlining their applicability and requirements.
• Conformance Process: Details the procedure for requesting authorization of additional classifications and wage rates not listed in the determination.

This document is crucial for bidders responding to Service Contract Act solicitations. It establishes the minimum wage and fringe benefit requirements for various labor categories that may be employed under the contract. Bidders must use these rates when calculating their proposed labor costs to ensure compliance with federal regulations. Failure to adhere to these wage determinations can lead to bid disqualification or contract non-compliance.

Solicitation / RFP / RFQ

This document is a solicitation (FA940126Q0008) for commercial products and services related to safe drinking water testing. The government is procuring laboratory testing services for drinking water sampling and analysis.

• Commercial laboratory testing for drinking water sampling and analysis.

• Specific tests include, but are not limited to:

  • Total Coliforms (TCR) including E. Coli
  • Inorganic Analysis (Nitrate/Nitrite, Fluoride, Cyanide)
  • Contaminants by NMED (Nitrate/Nitrite, TTHM, HAA5, PFAS, NMED New Water Source, VOCs, Heavy Metals, SOCs, Pb/Cu, UCMR, Rad Chem)

• Services must be performed in accordance with the Performance Work Statement (PWS) detailed in Attachment 1.

• The solicitation number is FA940126Q0008.

• The North American Industry Classification Standard (NAICS) code is 541380.

• The size standard is USD 19,000,000.00.

• The solicitation is set aside 100% for small business.

• The document includes multiple option line items for various testing services, with periods of performance generally spanning from March 2026 to March 2031, and some extending to March 2031.

• Offer Due Date: February 27, 2026, at 05:00 PM local time.

• The solicitation incorporates by reference FAR clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5.

• Evaluation factors are not detailed in the provided pages, but FAR clause 52.217-5 (Evaluation of Options) is incorporated.

• This acquisition is 100% set aside for small business.

• The document includes extensive FAR and DFARS clauses related to contract administration, payment instructions (Wide Area WorkFlow), special contract requirements, representations and certifications, and evaluation factors.

• Attachment 1, referenced for the PWS, is not included in the provided document pages.