KALA Fire Alarm and Water Based Fire Sprinkler PMI

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Quotation (RFQ) under solicitation number 140P8226Q0040. It constitutes the only solicitation, and written quotes are requested. The government is procuring annual testing and maintenance services for the fire alarm and fire suppression systems at Kalaupapa National Historical Park.

• Provide all supervision, labor, materials, and equipment necessary for annual testing and maintenance of fire alarm and fire suppression systems.

• Services are for Kalaupapa National Historical Park.

• The anticipated performance start date is on or before July 1, 2026.

• The contract type is not explicitly stated, but the document references "Purchase Order (or establish multiple-award Blanket Purchase Agreements)".

• The period of performance will be notified upon contract award.

• Quote Due Date: May 26, 2026, by 05:00 PM HT.

• Submission Method: Quotes must be emailed to Lei Yang (Lei_Yang@ios.doi.gov).

• Evaluation Factors: Offers will be evaluated based on Price, Technical (ability to meet requirements), and Past Performance.

• Questions/RFIs: Submit via email to Lei Yang (Lei_Yang@ios.doi.gov) with the subject format: "Question/RFI: [RFQ Number] [Project Title]".

• This solicitation is issued as a Total Small Business Set-Aside.

• Offerors must confirm active SAM.gov registration at the time of quote submission.

• The solicitation incorporates FAR provisions and clauses in effect through Federal Acquisition Regulation Number: 2026-01, Effective Date: 03/13/2026.

• Quoted pricing must be held valid for not less than 60 days.

• The following documents are attached or incorporated by reference:

  • Standard Form 1449 (SF 1449)
  • Statement of Work - KALA Fire Alarm & Suppression System PMI
  • Appendix A - Fire System Inventory 2026
  • Appendix B - Site Drawings

Form / Attachment / Pricing Sheet

This document, Appendix A, lists the fire suppression and fire alarm systems to be inspected at Kalaupapa National Historical Park, Molokai. It serves as an attachment to a larger solicitation or contract, detailing specific assets requiring inspection.

Fire Suppression Systems:

• Lists 30+ facilities including residences, offices, a chapel, church, and storage facilities.
• Includes Building Name, Facility Asset ID, Building Number, Square Footage, Building Use, and whether a Wet Pipe Sprinkler system is present.
• Notes the number of risers, tamper switches, flow switches, and sprinkler heads for each facility.
• Indicates the date of the last inspection and the due date for the next 5-year inspection (primarily 2025).

Fire Alarm Systems:

• Details the fire alarm system for the Curatorial Storage Facility (Asset ID 93491).
• Specifies the Control Panel Make/Model (FCI-Model FC-6324).
• Lists the number of remote annunciators, smoke detectors, heat detectors, and manual pull stations.
• Notes the number of notification devices (horns/strobes) and WF (Water Flow?) tampers.

This attachment provides critical details about the existing fire suppression and alarm systems within the park. Bidders involved in fire protection services, inspections, or maintenance should use this information to understand the scope of work, the number and type of systems requiring attention, and the current inspection status. This data is essential for accurately estimating costs and developing technical proposals.

Form / Attachment / Pricing Sheet

This document, "Appendix B: Site Plan," provides a visual representation of the Kalawao National Historical Park, Molokai, and identifies specific buildings requiring inspection and testing related to the fire protection system. It serves as a crucial reference for understanding the physical layout and the scope of work.

• Site Layout: Detailed maps showing roads, topography, and the location of various buildings within the park.
• Building Identification: Specific buildings are highlighted (shaded dark) and labeled with identification numbers (e.g., 1-526BV, 1-11BV, 1-10ABV, 1-528BV, 1-6BV, 1-512BV, 1-64RV, 1-1BV, 1-5BV, 1-2BV, 1-3BV, 1-515, 1-281, 1-520, 1-516, 1-62-105, 1-62-106, 1-3BH, 1-4BH, 1-15BH, 1-16BH, 1-260, 1-270-61, 1-56, 1-2580, 1-259, 1-300, 1-296, 1-301, 1-302, 1-303, 1-658, 1-304, 1-114, 1-657, 1-657A, 1-655, 1-24M, 1-34M, 1-33M, 1-28M, 1-27M, 1-23M, 1-30M, 1-25M, 1-20M, 1-18, 1-32M, 1-13M, 1-14M, 1-15M, 1-16M, 502, 1-12M, 1-2M, 1-1M, 1-3M, 507, 1-10M, 1-11M, 1-9M, 1-8M, 503, 1-6M, 1-5M, 504, 505).
• Areas of Focus: Buildings designated for "FIRE PROTECTION SYSTEM INSPECTION & TESTING" are clearly marked.
• Infrastructure: Indication of water lines (e.g., 6" D.I.P.).

This site plan is essential for bidders to understand the geographical context and the specific locations of the buildings that are part of the fire protection system inspection and testing scope. It aids in planning site visits, understanding access routes, and visualizing the overall project area within the park.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for annual testing and maintenance of fire alarm and water-based fire sprinkler systems at Kalaupapa National Historical Park.

• Perform annual testing and maintenance for fire alarm and fire suppression systems in accordance with National Fire Protection Association (NFPA) codes and standards.

• Services include inspection, testing, and preventive maintenance for specified buildings.

• Specific tasks include functional testing of detectors, battery load testing, sensitivity testing, detector cleaning, and inspection/cleaning of fire alarm panels.

• For suppression systems, tasks include inspecting check valves, pumps, fittings, pipes, and sprinkler heads for leaks, and performing pump maintenance.

• Corrective maintenance (repairs) are covered if less than 3% of the unit's replacement value; larger repairs require separate proposals and potential contract modification.

• All work must meet or exceed NFPA codes and standards.

• A written report is required after each service inspection, detailing findings and necessary repairs.

• Annual Certifications will be provided as part of the agreement.

• The contract will be a firm-fixed-price contract with a base year (12 months) and up to four (4) 12-month option years.

• Performance will be one time per year, per schedule.

• Work hours are Monday through Thursday, 8 am to 4 pm HST. Function testing must be done after normal business hours.

• The place of performance is Kalaupapa National Historical Park, Hawaii.

• Contractor shall coordinate with park staff for scheduling.

• Service/inspections shall be performed Monday through Thursday, 8 am to 4 pm.

• Function testing must be done after normal business hours.

• Maintenance, inspections, adjustments, and repairs must be performed by qualified technicians.

• Minimal disruption to park operations is required.

• Contractor must comply with OSHA requirements and immediately report any damage to government property, accidents, or environmental impact.

• Contractor is responsible for obtaining necessary permits, licenses, and insurance.

• Contractor must provide and maintain all necessary equipment and ensure it is in good operable condition.

• Strict adherence to security, access, and resource protection requirements, including invasive species prevention, is mandatory.

• Government-furnished property (mechanic shop tools/equipment) may be used. Lodging and transportation to/from the airport will be provided by the park if necessary.