Karcher Vacuum Pack and Accessories

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products, specifically "Karcher vacuum pack and accessories." Brookhaven Science Associates, LLC (BSA), operating Brookhaven National Laboratory for the U.S. Department of Energy, is requesting quotes for these items. This notice serves as the sole solicitation, and a separate written solicitation will not be issued.

• The Offeror shall furnish all labor, services, materials, and equipment in strict accordance with the attached Draft Purchase Order (PO) (Enclosure A). No equivalent will be accepted.

• Offerors must furnish all descriptive material necessary to determine if the product offered meets salient characteristics and to establish what the Company would be binding itself to purchase.

• Contract Type: Firm Fix Price

• Payment Terms: Net 30

• Brookhaven is a tax-exempt entity.

• Questions Due Date: June 15, 2026, 4 PM

• Quote Due Date & Time: June 16, 2026, 5 PM

• Quotations must be received by BSA no later than the due date and time.

• Submission Method: Email only. Must include the signed Quotation Pricing Sheet (Enclosure C) and Vendor's detailed quote.

• Evaluation: Award will be made to the responsive and responsible Offeror who submits the lowest total price and meets all BSA's technical requirements.

• NAICS Code: 449210 (North American Industry Classification System)

• Size Standard: $35M

• Procurement is for full and open competition.

• Small Business goals are provided as an example (e.g., Small Business 50%, Small Disadvantaged Business 5%, etc.).

• System for Award Management (SAM): All vendors/contractors must be registered in SAM.gov with a Unique Entity ID (UEI #).

• Place of Manufacture: Subject to FAR Part 25, Buy American Act. Offerors must provide country of manufacture if foreign end products are proposed.

• Small Business Subcontracting Plan: Required for Offerors certifying as other than a "small business or foreign business" if the offer is expected to exceed $750,000.

• Enclosure A: Draft Purchase Order/Contract

• Enclosure B: AMS Form 050 Reps and Certs (required if not active/registered in SAM.gov)

• Enclosure C: AMS Form 043 Quotation Pricing Sheet

• Enclosure D: Vendor ACH Authorization Form

• Enclosure E: W-9 Form (Domestic Vendors)

• Enclosure F: W-8 Form (Foreign Vendors)

Form / Attachment / Pricing Sheet

This document is a "DRAFT" Purchase Order (PO) issued by Brookhaven National Laboratory (BNL) to a vendor for the procurement of various items. It outlines the specific items, quantities, pricing, and delivery terms.

• Purchase Order Details: Includes PO number (BNL-0000479908), date (06/09/2026), revision, and page number.
• Vendor Information: Identifies the vendor and their address.
• Bill To & Ship To: Specifies the billing and shipping addresses for BNL.
• Line Items: Details specific items being procured, including item description, quantity, unit of measure (UOM), PO price, and extended amount. Examples include filtering baskets, vacuum cleaner parts, and sweepers.
• Contractual Information: Lists the contractual representative, phone number, and payment terms (Net 30).
• Special Instructions & Requirements: Includes important notes for the vendor regarding order confirmation, shipping, invoicing, product recalls, quality assurance, and specific requirements for certain types of equipment and materials (e.g., electrostatic discharge control, hazardous chemicals, hoisting equipment).
• Terms and Conditions: References BNL's General and Supplemental terms and conditions, as well as Supplier Quality Assurance Requirements (BNL-QA-101).

This document serves as a direct order for specific goods. Bidders who are the intended recipients will need to review the listed items, quantities, pricing, and all associated terms and conditions, including delivery instructions and quality requirements, to ensure compliance and successful fulfillment of the order.

Form / Attachment / Pricing Sheet

This document, AMS-FORM-050, is a collection of Annual Representations & Certifications required by Brookhaven National Laboratory (BNL/BSA) from offerors who provide or intend to provide goods or services in support of a U.S. Government (USG) Contract. It gathers necessary registration information and additional representations and certifications.

• Section A.1: Business Information: Collects basic business details including name, address, contact information, Unique Entity Identifier (UEI) from SAM.gov, and NAICS code.
• Section A.2: Applicable Only to Small Business Offerors: Contains representations and certifications specifically for small businesses, including various subcategories (Woman-Owned, Service-Disabled Veteran-Owned, HUBZone, etc.) and references to FAR 52.219-1.
• Section B: Additional Representations and Certifications: Includes clauses related to:
  • FAR 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.
  • FAR 52.204-10: Reporting Executive Compensation and First-Tier Subcontract Awards.
  • FAR 52.209-5: Certification Regarding Responsibility Matters.
  • FAR 52.209-7: Information Regarding Responsibility Matters.
  • FAR 52.222-22: Previous Contracts and Compliance Reports.
  • FAR 52.222-25: Affirmative Action Compliance.
  • Government Property Certification.
  • FAR 52.225-1 & 52.225-9: Buy American Supplies and Construction Materials.
• Section C: Authorized Signature of Offeror: Requires the offeror's authorized representative to certify the accuracy of the information provided.

This form is critical for any vendor seeking to do business with BNL/BSA under a USG contract. Bidders must accurately complete all applicable sections to be considered eligible and responsible. Failure to provide accurate information or complete the form as required may result in the offer not being considered or the vendor being deemed non-responsible. The information gathered here is used to ensure compliance with various federal regulations and procurement policies.

Form / Attachment / Pricing Sheet

This document is a "Quotation Pricing Sheet" (Form No. AMS-Form-043) used by vendors to submit pricing information for a solicitation from Brookhaven National Laboratory (BNL), managed by Brookhaven Science Associates, LLC under contract to the U.S. Department of Energy. It serves as a formal response to a specific request for quotation (Reference: BSA Request for Quotation No.: 479908).

• Solicitation Reference: Identifies the specific BNL request for quotation.
• Submission Date: Space to indicate the date of the solicitation letter and the vendor's quotation number.
• Total Price: Field for the vendor to state their total price.
• Firm Price Period: Specifies the duration for which the quoted price will remain valid.
• Delivery and Payment Terms: States "FOB Destination, Net 30 Days."
• Concurrence Statement: Acknowledges agreement with BNL's requirements, terms, conditions, and delivery schedule.
• Vendor Information: Fields for Company Name, Address, Telephone Number, Signature, Typed Name, Title, and Date.

This form is essential for any vendor responding to Request for Quotation No. 479908. Bidders must complete all relevant sections accurately, including their total price, the period their price will remain firm, and their contact information. Signing this sheet signifies agreement with the solicitation's terms and conditions. The "Date Approved" indicates the form was approved on 12/14/2020.

Form / Attachment / Pricing Sheet

This document is a Vendor ACH Authorization Form for Brookhaven National Laboratory, managed by Brookhaven Science Associates, LLC under contract with the U.S. Department of Energy. It is used to authorize electronic payments (ACH credit entries) or corrections to a vendor's bank account.

• Vendor Information: Requires Vendor/Company Name or DBA, Vendor Number (if applicable), and Tax ID Number (TIN).
• Depository Information: Requires Financial Institution name, Routing/Transit/ABA Number, and Checking Account Number.
• Authorization: A statement confirming the vendor's authorization for ACH transactions and the conditions for termination or modification.
• Authorized Representative Information: Fields for the representative's name, email, phone, signature, and date.

Vendors selected for this opportunity will likely be required to complete and submit this form to facilitate payment processing. It outlines the necessary banking and contact information for electronic fund transfers.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, Request for Taxpayer Identification Number and Certification. It is used by individuals and entities to provide their correct Taxpayer Identification Number (TIN) to a requester who is required to file an information return with the IRS.

• Part I: Taxpayer Identification Number (TIN): Requires the name and federal tax classification of the individual or entity, and their TIN (Social Security Number, Individual Taxpayer Identification Number, or Employer Identification Number).
• Part II: Certification: Requires the individual or entity to certify that the TIN provided is correct, that they are not subject to backup withholding (or are exempt), and that they are a U.S. citizen or other U.S. person.
• Lines 1-7: Collect identifying information such as name, address, city, state, ZIP code, and account numbers.
• Exemptions: Allows for the indication of exemptions from backup withholding and FATCA reporting.

Bidders may be required to complete and submit this form to the government agency or prime contractor if they are selected for an award or to participate in certain contracting activities. It is essential for providing accurate tax information to ensure proper payment and compliance with IRS regulations. Failure to provide a correct TIN can lead to backup withholding.

Form / Attachment

This document is Form W-8BEN-E, "Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)." It is used by foreign entities to certify their status for U.S. tax withholding and reporting purposes, particularly concerning FATCA (Foreign Account Tax Compliance Act) and Chapter 4 status.

• Identification of Beneficial Owner: Basic information about the entity, including its name, country of incorporation, and Chapter 3 and Chapter 4 statuses.
• Chapter 3 Status: Identifies the entity's legal structure (e.g., corporation, partnership, trust).
• Chapter 4 Status (FATCA Status): Certifies the entity's status under FATCA, such as Participating FFI, Reporting Model 1 FFI, Nonparticipating FFI, etc.
• Claim of Tax Treaty Benefits: Allows entities to claim benefits under a U.S. tax treaty.
• Sponsored FFI, Certified Deemed-Compliant Statuses: Various sections detail specific certifications for different types of foreign financial institutions (FFIs) and nonfinancial foreign entities (NFFEs) to claim reduced withholding or exemption.
• Certification: A declaration by the beneficial owner that the information provided is true, correct, and complete.

This form is crucial for any foreign entity that is a beneficial owner of income or proceeds from a U.S. source. Bidders who are foreign entities will need to complete and submit this form to their withholding agent (the entity making the payment) to certify their tax status and potentially claim reduced withholding tax rates or exemptions. Failure to provide a properly completed Form W-8BEN-E can result in backup withholding at the highest applicable rate.