Kardex Remstar VLM Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army has issued a sole-source solicitation for Kardex Remstar Vertical Lift Module (VLM) maintenance and repair services at the Rock Island Arsenal - Joint Manufacturing & Technology Center (RIA-JMTC) in Rock Island, IL. This opportunity is restricted to Kardex Remstar, LLC, as they are identified as the only source with the proprietary technical knowledge, OEM parts, and trained technicians required. Proposals are due April 29, 2026, at 08:00 AM Local Time.
Scope of Work
This solicitation is for Preventative Maintenance (PM) and Remedial Repair (RR) services for three (3) Kardex/Remstar VLM Model XP-500 units. Key requirements include:
- Preventative Maintenance: Including Help Desk Tech Support and Remote Support.
- On-site Remedial Repair Services: Including OEM parts, shipping, and travel expenses. Detailed requirements are outlined in Attachment 0001, the Performance Work Statement (PWS).
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP) under FAR Part 12 (Acquisition of Commercial Items).
- Period of Performance: A base year (August 24, 2026 - August 23, 2027) plus four one-year option periods.
- Set-Aside: Sole Source, restricted to Kardex Remstar, LLC.
- NAICS Code: 811310 (Maintenance, Repair And Rebuilding Of Equipment: Maintenance And Repair Shop Equipment).
- Proposal Due: April 29, 2026, 08:00 AM Local Time.
- Published: April 27, 2026.
Evaluation
This is a sole-source acquisition, justified under 41 USC 1901, FAR 13.501(a)(1)(ii), and FAR 6.302-1(a)(1). The justification cites Kardex Remstar LLC as the exclusive dealer with proprietary rights, essential for maintaining compatibility, warranties, and OEM functionality. Market research conducted in March 2026 confirmed this exclusivity. The Contracting Officer has determined the anticipated cost to be fair and reasonable.
Additional Notes
Invoicing and payment will be processed through Wide Area Workflow (WAWF). Specific instructions for WAWF submission are provided within the solicitation. A Contracting Officer Representative (COR) will be assigned upon award. Information regarding visitor access passes for Rock Island Arsenal is also included.