Key boxes
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the Harry S. Truman Memorial Veterans’ Hospital, is soliciting proposals for Facility Key Control (Key box) Acquisition. This opportunity seeks to replace inadequate manual key management practices with an electronic key management system to enhance accountability, security, and control over facility keys. This acquisition is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. Proposals are due by March 16, 2026, at 10:00 AM CST.
Scope of Work
The contractor shall provide all materials, tools, equipment, software, and training necessary for a complete facility key control system. Key requirements for the electronic key boxes include:
- Plunge style fobs for individual key security.
- Proximity card access (ideally using existing PIV cards) with a PIN code backup.
- Photo capture upon box access.
- Key access restrictions based on user roles, date/time of withdrawal.
- Wall-mounted design with a backup power supply.
- Maximum dimensions: 46” H x 27” W x 11” D.
Specific departmental needs for key box capacities are:
- SCM: One box, minimum 64 key sets.
- FM: Two boxes; one minimum 32 keys, one minimum 96 keys or 60 sets.
- EMS: Two boxes, each minimum 128 key sets.
- Police: One box, minimum 96 key sets.
The contractor is also responsible for installation and all associated materials. All deliverables and installation must be completed no later than 90 days after contract award.
Place of Performance
Harry S. Truman Memorial Veterans’ Hospital, 800 Hospital Drive, Columbia, MO 65201.
Contract & Timeline
- Contract Type: Firm-Fixed-Price Solicitation.
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- Questions Due: March 11, 2026, 10:00 AM CST.
- Proposals Due: March 16, 2026, 10:00 AM CST.
- Published Date: March 9, 2026.
Evaluation
Award will be based on technical acceptability against the Statement of Work performance requirements and Past Performance. Technical and past performance combined are considered more important than cost or price. Offerors must be certified SDVOSBs in the SBA certification database at the time of offer and award. Limitations on subcontracting (50% for services/supplies) apply.
Submission Details
Offers should be addressed to Stephen.Parrott@va.gov with the subject line "Key Boxes". Payment will be made via Electronic Funds Transfer (EFT) or Third Party, with invoices due 30 days ARO (After Receipt of Order).