Kitchen Hoods & Ducts Exhaust Systems Service

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for non-personal services to clean, inspect, test, and certify kitchen hoods and ducts exhaust systems at Joint Base Elmendorf-Richardson (JBER), Alaska. The contract is performance-based, with success measured by the outcome of the contractor's performance.

• Maintenance: Perform cleaning, inspection, testing, and certification of kitchen hoods and exhaust systems IAW NFPA Standard 96, UFC, and applicable codes. This includes interior and exterior surfaces of ducts, hoods, exhaust fans, and associated equipment.

• Preventive Maintenance: Includes cleaning, adjusting, lubricating, tightening, and replacing worn parts on equipment as per manufacturer recommendations.

• Special Maintenance Projects (SMPs): Contractor must provide services for defined or priced line items incidental to the overall work, requiring cost proposals for projects over $3,000.

• Service Summary (SS): Captures critical operational requirements, performance objectives, and thresholds. For example, SS1 (Kitchen Hoods & Ducts Exhaust System Maintenance) requires no more than one valid defect per month.

• Quality Control Program (QCP): Contractor must develop and maintain a QCP to ensure services meet contract requirements and performance thresholds. It must be submitted within 10 calendar days of contract award.

• Quality Assurance (QA): COR/Fire Department will inspect and evaluate performance. Unsatisfactory results will lead to Corrective Action Reports (CARs).

• Surveillance Methods: Includes periodic validations, customer complaint investigations, and 100% inspections.

• The PWS is for services at Joint Base Elmendorf-Richardson (JBER), Alaska.

• Cleaning hours must be scheduled to minimize conflict with user operations.

• Contractor must be flexible to adjust schedules within 72 hours of notice due to JBER's frequent mission changes.

• Safety & Fire Protection: Comply with OSHA and NFPA 96 standards. Report any damage to government property or accidents immediately.

• Hazardous Materials: Provide Safety Data Sheets (SDS) for all products used and comply with HAZMART and hazardous waste management regulations.

• Personnel: Employees must have a neat appearance, be easily recognizable, and undergo background investigations. Alcohol and drug use is strictly forbidden. Workers must be certified by IKECA and have relevant experience.

• Government Furnished Services: Limited services include medical emergency, security, telephone, utilities, and access to information.

• Reporting: Submit inspection reports, maintenance schedules, and manpower reports as required.

Sources Sought / Market Survey

This announcement is a Sources Sought Synopsis (market survey) for Kitchen Hoods & Ducts Exhaust Systems Service at Joint Base Elmendorf-Richardson (JBER). It is for information and planning purposes only and is not a request for quote (RFQ) or proposal (RFP). The government is not committed to issuing a contract based on this notice and will not pay for any costs incurred in responding.

The government is seeking to procure non-personal services for repair, preventive maintenance, cleaning, inspecting, testing, and certification of kitchen hoods and ducts exhaust systems on JBER. A draft Performance Work Statement (PWS) is attached.

• NAICS Code: 561790, Other Services to Buildings and Dwellings.
• Small Business Size Standard: $9M.
• Market Research: This notice is for market research purposes to determine industry capabilities.

Vendors capable of providing these services should submit a Statement of Capabilities in PDF format.

• Email Addresses: ruth.elias_hernandez@us.af.mil and hayley.prato@us.af.mil
• Deadline: 11:00 AM AKDST, Friday, 27 April 2026.

Contact SrA Ruth Elias-Hernandez (ruth.elias_hernandez@us.af.mil) or TSgt Hayley Prato (hayley.prato@us.af.mil) for questions.

• This is NOT a solicitation or RFP.
• Information submitted is voluntary and will not be used to evaluate vendor standing in future solicitations.
• Vendors are encouraged to register on SAM.gov to receive automatic updates for future documents.
• If a solicitation is issued, it will be posted on SAM.gov.

If capable, vendors should provide:

• Company name, address, point of contact, CAGE code, email, website, and phone number.
• Business type (Small Business, Woman Owned, Small Disadvantaged, 8(a), HUB Zone, Veteran Owned, Service Disabled Veteran Owned).
• SAM registration status.
• Statement of Capabilities.