KMRD Hyder Seasonal Housing Facility

Amendment / Modification

This amendment addresses offeror questions, revises the Performance Work Statement (PWS), Schedule of Items & Price Sheet, and Provisions & Clauses. It also extends the response due date to April 20, 2026.

• Performance Work Statement (PWS)

• Schedule of Items & Price Sheet

• Provisions & Clauses

• The proposal response due date has been extended to April 20, 2026.

• The original solicitation number is 1240BF2600031, dated April 8, 2026.

• The contract is for a Firm-Fixed Price, Requirements, Non-Personal Services contract to provide a seasonal housing facility in Hyder, Alaska for the Forest Service Ketchikan-Misty Fjords Ranger District (KMRD), Tongass National Forest (TNF).

• The Period of Performance is May 15, 2026, to May 14, 2027.

Solicitation / RFP / RFQ

This document outlines the Federal Acquisition Regulation (FAR) and U.S. Department of Agriculture Acquisition Regulation (AGAR) clauses, provisions, and additional terms and conditions applicable to a solicitation for services related to housing facilities. The government is procuring services for Hyder Seasonal Housing.

• The solicitation requires a detailed Service Plan addressing facility compliance with safety requirements (IBC, smoke detectors, CO detectors, fire extinguishers, fall protection), coordination with the COR, utility/heating/garbage service maintenance, and response to urgent issues.

• Offerors must provide a complete list of equipment, furnishings, and materials for the housing facility, including kitchen equipment, sleeping arrangements, cleaning supplies, laundry equipment, and safety equipment.

• Guaranteed availability of the facility from July 1 to September 30 is required, along with contingency planning for unforeseen issues.

• The contract type is contemplated to be a Firm-Fixed Price, Requirements, Non-Personal Services contract.

• The contract period is from July 1 to September 30, with potential for extension.

• The contract is a requirements contract.

• Offers must be submitted electronically via email by Monday, April 20, 2026, at 1:00 PM (AK Time).

• Three separate attachments are required: Technical Capability (Word or PDF), Past Performance (PDF), and Price (Excel).

• Evaluation will be based on Technical Capabilities, Past Performance, and Price.

• Technical Capabilities will be rated Acceptable/Unacceptable based on a Service Plan, Equipment/Materials List, and Availability.

• Past Performance will be rated Acceptable/Unacceptable based on recency and relevancy.

• Price is the primary evaluation factor for determining award, and competitive offers are expected.

• Key deadlines include: Questions due April 13, 2026, 1:00 PM (AK Time); Answers posted April 15, 2026, 1:00 PM (AK Time); Offers due April 20, 2026, 1:00 PM (AK Time).

• The document references "Notice of Total Small Business Aside (NOV 2025)" (52.219-6), suggesting a potential small business set-aside.

• This document incorporates numerous FAR and AGAR clauses and provisions by reference, including those related to System for Award Management (SAM), representations, certifications, and contract closeout.

• Attachment 1 is the PWS for Hyder Seasonal Housing (6 pages).

• Attachment 2 is the Schedule of Items and Price Sheet (1 page).

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a non-personal services contract for a housing facility for Forest Service employees in Hyder, Alaska, during the seasonal operational period.

• Furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other non-personal services necessary to provide a housing facility.

• The facility must be located in Hyder, AK 99923.

• Services must be provided in accordance with the Work Statement (WS) and all applicable federal, state, and local laws and regulations.

• Base Period: 12 months (May 15, 2026 - May 14, 2027)

• Four Option Periods: Each 12 months, extending through May 14, 2031.

• Availability for rental services: July 1 through September 30 (92 days) each year.

• Facility Provisions:

  • Restroom with hot/cold running water, shower, toilet, sink.
  • Kitchen with hot/cold potable water, refrigerator, range, sink, and basic meal preparation supplies.
  • Utilities: Garbage, electricity, and heating.
  • Safety: Smoke detectors, fire alarms, fire extinguisher, Carbon Monoxide detectors, and a Fire Evacuation Plan.
  • Sleeping Arrangements: 3 bedrooms, each with a minimum of 1 bed (mattress, pillow, sheets, blankets).
  • Cleaning Supplies: Vacuum, mop, bucket, broom.
  • Laundry: Working washer and dryer.
  • Floors, Porches, Stairways: Guarded with railings and toe boards where fall hazards exist; stairways must have handrails; walkways kept clear of ice/snow.

• Contractor Responsibilities:

  • Pre-occupancy and post-occupancy cleaning.
  • Maintenance response within a reasonable timeframe after notification.
  • Provide 12 hours' advance notice for facility access during government occupancy, coordinating with the COR.
  • Ensure facility complies with applicable safety requirements (IBC).

• Deliverables:

  • List of Contractor Personnel (within 10 business days of award, updated as changes occur).
  • Invoices submitted via the Invoice Processing Platform (IPP) (within 10 business days after work completion).

• Acceptable Performance: 98% of the requirement satisfied.

• Unacceptable Performance: Less than 98% of the requirement satisfied.

• Remedy for Defective Services: Rework at no cost to the government.

• Contract Type: Firm-Fixed Price (FFP), Requirements, Non-Personal Services Contract.

• Government-Furnished Property/Utilities: None provided.

• Contractor must comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements.

• Invoices must be submitted via www.ipp.gov.

• Contractor activities must minimize accidents and impacts on Government operations and the public.

Questions & Answers / Clarifications

This document provides answers to questions submitted by offerors regarding Solicitation 1240BF26Q0031 for KMRD Hyder Seasonal Housing Facility. The questions and answers were provided by the Requiring Agency and reviewed by the Contracting Office.

• Rental Start Date: The base period rental will run from July 1, 2026, through September 30, 2026. Future option periods may have different start/end dates, with at least 90 days' notice.
• Incumbency: Similar services were previously purchased under purchase orders 1240BF24P0008 and 1240BF23P0024.
• Occupancy Type: Occupancy will vary, with some occupants staying continuously and others rotating.
• Restocking Consumables: Occupants are responsible for restocking consumable items, not the contractor.
• Internet Service: Internet service is not required or expected as part of the utilities.
• Routine Cleaning: The contractor is responsible only for pre- and post-occupancy cleaning. Occupants are responsible for routine cleaning during their occupancy.
• Maintenance Response: Response to maintenance issues should be as soon as possible within a reasonable timeframe. Occupants will notify the COR of issues.
• Pricing: Offerors should price only for the July-September occupancy period, as specified in Attachment 2 – Schedule of Items and Price Sheet, not for year-round availability.

This Q&A document clarifies key aspects of the solicitation, including the period of performance, responsibilities for cleaning and restocking, and pricing requirements. It does not appear to alter any deadlines or submission rules.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the Hyder Seasonal Housing Facility rental services. Bidders are instructed to fill out only the yellow highlighted cells and must not alter any formulas within the sheet. This sheet will feed into other sections of the solicitation.

• Company Information: Fields for Company Name, CAGE Code, UEI Number, Physical Address, Mailing Address, Point of Contact, Phone Number, Fax Number, and E-Mail Address.
• Pricing Schedule: Includes Base Period and four Option Periods. Each period lists an Item Number, Description (Hyder Seasonal Housing Facility - Rental Services), Estimated Quantity (92 Days), Unit of Issue (Days), Unit Price, and Total.
• Totals: A Grand Total field is provided.
• Instructions: Bidders must only complete yellow highlighted cells and not change existing formulas.

This document is critical for bidders to provide their pricing for the rental services. The estimated quantities and the structure of the pricing sheet will guide bidders in preparing their proposals. The "NOTES" section clarifies that the contract will be Firm-Fixed Price (FFP) for a Requirements, Non-Personal Services contract with up to a 5-year ordering period. Quantities are estimates and not guaranteed, with potential adjustments based on specified rates. The estimated rental period is 92 days annually (July 1 – September 30), with potential adjustments to these dates communicated at least 90 days in advance for option periods.

Solicitation / RFP / RFQ

This document is a solicitation for services related to housing, likely for seasonal use, as indicated by the "PWS for Hyder Seasonal Housing" attachment. The government is procuring these services and will award a Firm-Fixed Price, Requirements, Non-Personal Services contract.

• Technical Capabilities: Offerors must provide a detailed Service Plan addressing facility compliance with safety requirements (smoke detectors, CO detectors, fire extinguishers, fall protection), coordination for entry, maintenance of utilities and facility condition, and response to urgent issues. A complete list of equipment and furnishings for the housing facility is also required, including kitchen items, sleeping arrangements, cleaning supplies, laundry equipment, and safety equipment. The facility must be available without interruption from July 1 to September 30, with contingency plans for unforeseen issues.

• Past Performance: Offerors must demonstrate recent (within 3 years) and relevant past performance. An "Unknown" past performance rating will be considered "Acceptable."

• Contract Type: Firm-Fixed Price, Requirements, Non-Personal Services.

• Period of Performance: The base period is July 1 to September 30. An option to extend services for up to 6 months is included.

• Estimated Value: Not explicitly stated, but price is the primary evaluation factor.

• Submission: Offers must be submitted electronically via email to veronica.lamboysantana@usda.gov and raymond.padgett@usda.gov by Friday, April 17, 2026, at 1:00 PM AK Time. Emails should contain three separate attachments: Technical Capability (Word or PDF), Past Performance (PDF), and Price (Excel).

• Evaluation Criteria: Award will be made to the offeror providing the most advantageous quote. Evaluation is based on:

  1. Technical Capabilities: Must be rated "Acceptable" across all sub-factors.
  2. Past Performance: Must not be rated "Unacceptable."
  3. Price: The primary evaluation factor for determining award.

• Key Deadlines:

  • Questions due: Monday, April 13, 2026, 1:00 PM AK Time.
  • Answers posted: Wednesday, April 15, 2026, 1:00 PM AK Time.
  • Offers due: Friday, April 17, 2026, 1:00 PM AK Time.

• Not explicitly stated, but includes "Notice of Total Small Business Aside (NOV 2025) (DEVIATION)" and "Equal Opportunity for Veterans (NOV 2025) (DEVIATION)" and "Equal Opportunity for Workers with Disabilities (NOV 2025) (DEVIATION)."

• A site visit has not been scheduled.

• Offerors are encouraged to conduct their own research at their own expense.

• The solicitation includes numerous FAR and AGAR provisions and clauses, many with deviations.

• Attachments include: PWS for Hyder Seasonal Housing (6 pages) and Schedule of Items and Price Sheet (1 page).

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing non-personal housing rental services in Hyder, Alaska, for employees of the Forest Service Ketchikan-Misty Fjords Ranger District (KMRD) during their seasonal operational period.

• Provide a housing facility in Hyder, AK 99923.

• Furnish all labor, supervision, management, tools, materials, equipment, facilities, and transportation necessary for the housing.

• Ensure the facility is available from July 1 through September 30 annually.

• Provide a facility with specific amenities including:

  • Restroom with hot/cold water, shower, toilet, and sink.
  • Kitchen with hot/cold potable water and standard appliances.
  • Utilities (garbage, electricity, heating).
  • Combination smoke detectors, fire alarms, and Type ABC fire extinguisher.
  • Carbon Monoxide detectors.
  • 3 bedrooms, each with a bed, mattress, pillow, sheets, and blankets.
  • Cleaning supplies (vacuum, mop, bucket, broom).
  • Working washer and dryer.
  • Guardrails/handrails for stairs and openings.
  • Maintenance to keep walkways and roof areas free of ice, snow, and leaves.

• Place of Performance: Hyder, AK 99923.

• Period of Performance: 1 Base Period of 12 months and 4 Option Periods of 12 months each. Estimated dates are May 15, 2026, through May 14, 2031.

• Contract Type: Firm-Fixed Price (FFP), Requirements, Non-Personal Services Contract with up to a 5-Year Ordering Period.

• Safety: Comply with applicable federal, state, and local codes and standards, including safety and occupational health requirements.

• Service Interruptions: Notify CO and COR at least 5 business days in advance for planned interruptions, or as soon as practicable for emergency breakdowns.

• Deliverables: Submit an electronic copy of the List of Contractor Personnel within 10 business days after contract award, and updated as changes occur. Submit all invoices via the Invoice Processing Platform (IPP) within 10 business days after work completion.

• Performance Standards: Acceptable performance is achieved if 98% of the requirement is satisfied. Performance will be rated in COR reports and CPARS.

• Government-Furnished Property/Utilities: None will be provided by the Government.

Form / Attachment / Pricing Sheet

This document is a price sheet for the KMRD Hyder Seasonal Housing Facility opportunity. Bidders are instructed to fill out only the yellow highlighted cells and must not alter any existing formulas.

• Company Information: Fields for Company Name, CAGE Code, UEI Number, Physical Address, Mailing Address, Point of Contact, Phone Number, Fax Number, and E-Mail Address.
• Pricing Structure: Includes sections for a Base Period and four Option Periods (Option Period 1 through 4).
• Line Items: Each period includes a line item for "Hyder Seasonal Housing Facility (Rental Services)" with an estimated quantity of 92 days.
• Pricing Fields: Columns for Unit of Issue, Unit Price, and Total. All Unit Price and Total fields are pre-filled with 0.0.
• Grand Total: The grand total is also listed as 0.0.

This sheet requires bidders to input their company details and pricing for the rental services. Bidders must carefully fill in the designated yellow cells to provide their proposed costs for the base period and any option periods. The pre-filled zeros for unit and total prices indicate that these are the fields requiring bidder input.

Solicitation / RFP / RFQ

This solicitation seeks to establish a Firm-Fixed Price, Requirements, Non-Personal Services contract to provide a seasonal housing facility in Hyder, Alaska. The facility is intended for the Forest Service Ketchikan-Misty Fjords Ranger District (KMRD) within the Tongass National Forest (TNF).

• Provision of a seasonal housing facility.

• Services are non-personal.

• The contract will be for a Firm-Fixed Price.

• Period of Performance: May 15, 2026, to May 14, 2027 (Base Period).

• Option Periods: The solicitation includes options for four additional one-year periods, extending the potential performance through May 14, 2031.

• Quantity: 92 Days Available (DA) per period.

• Product/Service Code: X1FA (Lease/Rental of Family Housing Facilities).

• The offer due date is April 17, 2026, at 1300 AD.

• Specific submission instructions and evaluation criteria are referenced as being attached (FAR 52.212-1, 52.212-3, and 52.212-5).

• The acquisition is set aside 100% for Small Business.

• The North American Industry Classification Standard (NAICS) code is 721199, with a size standard of $9 Million.

• The solicitation number is 1240BF26Q0031.

• The document references a Performance Work Statement (PWS) for further details.