KrS26 Catering

Form / Attachment / Pricing Sheet

This document appears to be a pricing and headcount tracking spreadsheet related to catering services for the Keris Strike 26 event. It provides detailed breakdowns of expected participant counts (PAX) and associated costs for meals (Breakfast, Lunch, Dinner) and electrolyte drinks across various dates in July 2026.

• Sheet: 14654: Contains overall pricing information, including quantities for catering and electrolyte, total prices, and modifications. It also includes a 'Headcount Tracker (Food)' with initial and final headcount figures for the LSA location, showing a net decrease of 240 from the initial 18006.
• Sheet: Keris Strike 26 (LSA): Details daily PAX counts and pricing for Breakfast, Lunch, and Dinner from July 10th to July 29th, 2026. It distinguishes between Bento and Buffet meal types and includes quantities for 300ml Electrolyte drinks.
• Pricing Breakdown: Includes fields for Price per Meal (MPA) Buffet, Price per Service (O&M) Buffet, Price per Meal (MPA) Bento, Price per Service (O&M) Bento, and Price per Electrolyte, though most values are listed as 0.0 in the provided data.

Bidders can use this document to understand the estimated scale and cost structure for catering services. The detailed daily PAX counts and meal types provide insight into the operational requirements. The headcount adjustments and pricing per item are crucial for developing accurate cost proposals. The document highlights the need for flexibility in catering to different meal types (Bento/Buffet) and specific beverage requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide US Government and associated personnel with catering food services in Malaysia.

• Provide non-personal catering services including all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other necessary items.

• Offer grab-and-go Bento Style and Buffet Style catering for breakfast, lunch, and dinner.

• Include Western, Malaysian, and vegetarian meal options.

• Ensure all meals meet US health inspection standards and are prepared in accordance with the US Department of Health and Human Services Food Code.

• Be flexible to changes in performance periods, quantities, and services with 24-hour notice.

• Provide meals that highlight nutrition, fresh, and wholesome ingredients.

• Adherence to GMP/HACCP certifications, ServSafe, Hazardous Waste, and local accredited safety standards.

• Meals must meet specific nutritional and ingredient requirements.

• Maintain safe temperatures for food.

• Comply with Malaysian Health Guidance.

• Quality Control Plan (QCP) and Food and Water Risk Assessment (FWRA) required.

• Quality Assurance will be evaluated via a Quality Assurance Surveillance Plan (QASP).

• Period of Performance: July 1 to July 30, 2026.

• Place of Performance: Kota Balu, Malaysia.

• Specific dates, locations, and quantities will be detailed in each task order.

• Contractor must provide personnel protection equipment (PPE) and enforce safety protocols.

• Compliance with US and Malaysian safety laws and regulations.

• Adherence to environmental laws, including hazardous material disposal.

• Contractor must provide a manager POC fluent in English.

• Security requirements include installation access and potential background checks.

• Contractor is responsible for all equipment and supplies, except for Government-furnished property.

• No liability accepted by the US Government for contractor actions or employees.

• Contractor employees must identify themselves as such to avoid misrepresentation.

• Contractor travel is at the contractor's expense.

• Non-disclosure of Government and contract information is required.

• Organizational Conflict of Interest (OCI) considerations apply.

• Surge meals require 48 hours' notification and will be settled via bilateral agreement.

Solicitation / RFP / RFQ

This solicitation (RFQ W91QVP-26-O-A009) is for commercial items to provide catering services in support of Keris Strike 2026 in Malaysia. The government intends to award a Firm-Fixed Price Contract. This is a competitive requirement.

• Catering Meals (CLIN 0001): Includes the cost of food. Bidders must input the cost per meal and service per day on the Order Form. A pricing sheet for the number of meals required per day is attached.

• Catering Services (CLIN 0002): Includes the service portion of the contract, excluding food. Bidders must input the cost per meal and service per day on the Order Form. A pricing sheet for the number of meals required per day is attached.

• Defense Base Act Insurance (CLIN 0003): Cost estimate provided, reference 52.228-3.

• Menu Submission: Offerors must submit a menu in English, not exceeding five pages.

• Relevant Experience: No more than three relevant past experiences (max one page each) using Attachment 3 and Attachment 5.

• Food and Water Risk Assessment (FWRA): Offerors may submit assessments conducted by the U.S. Government (within 6 months of the period of performance) or the Government may use its own database.

• Period of Performance: 10 July 2026 - 29 July 2026. Different PoPs may exist for each line item.

• Contract Type: Firm-Fixed Price.

• Currency: The government prefers to award in USD but will award in MYR if requested by the contractor. All offers will be evaluated in USD using the XE.com conversion rate on the date of solicitation closure.

• Offer Submission Deadline: 28 May 2026, 1:00 PM Hawaii Standard Time.

• Questions Deadline: 28 May 2026, 1:00 PM Hawaii Standard Time.

• Submission Method: Digital signed solicitation with quote and technical specifications via email to SSG Lucas Ladek and SFC Mandy Francisco.

• Evaluation Factors: Price, Food and Water Risk Assessment (FWRA), Proposed Menu, and Relevant Experience.

• Quote Validity: Minimum of 90 days.

• This acquisition is UNRESTRICTED.

• Vendors must be actively registered in Sam.gov and PIEE/WAWF.

• All referenced documents are included in the RFQ.

• Invoicing will occur at the end of the period of performance; no other forms of contract financing are permitted.

• Offerors must complete clauses 52.204-24, 52.204-26, 52.229-11, 252.204-7016, and 252.229-7001.

• The attached document includes a Performance Work Statement (PWS) dated 27 Apr 2026.

Form / Attachment / Pricing Sheet

This document, "Attachment 5: Experience Information Sheet," is a form for bidders to provide details about their recent and relevant work experience. It is explicitly stated that a maximum of 3 relevant contracts will be evaluated.

• Contract Number: Field to enter the contract number.
• Name of Contractor: To be filled with the name of the contractor that performed the service (either the Offeror or one of their subcontractors).
• English Speaking POC: Name, email, and phone number of an English-speaking Point of Contact for the contractor.
• EXPERIENCE Section: This section requires detailed information for each relevant contract:
  1. The location where the service was performed.
  2. The date of the period of performance.
  3. Detailed information regarding the size and scope of the service performed.

Bidders must complete this form accurately to document their relevant past performance. The information provided will be used for evaluation purposes, and only the first three contracts detailed will be considered. This form is crucial for demonstrating the bidder's capability to perform the work required by the opportunity.