KS-FLINT HILLS NWR - AGRICULTURE UTILITY TRACTOR

Form / Attachment / Pricing Sheet

This document is a specification sheet for a 125HP AG Tractor, intended for use by potential bidders to understand the required equipment specifications for the Flint Hills National Wildlife Refuge opportunity.

• Base Machine Weight: At least 13,779 LBS.
• Engine Performance: Diesel engine, minimum 125 HP, minimum 97 HP PTO, meeting EPA Final Tier 4 requirements.
• Transmission: Minimum 16 forward/16 reverse with clutchless power shifting.
• Hydraulic System: 80 L/Min pump, minimum 3 Mechanical SCVs.
• Rear PTO: Independent, 2-Speed manually shifted (540/1000).
• Alternator/Electric System: 14 volts/170 AMP.
• Cab: Standard Cab with Right hand Console, Premium seat, Telescopic Mirrors, Premium Radio.
• Axle/Wheels/Clutch/Brakes: Rack and Pinion Axle, Three planetary gear reduction, Front wheel drive brakes, Electrohydraulically oil clutch for Rear Differential Lock, Rear Wheels 480/70R24, Front Wheels 420/70R24.
• Steering: Dynamic Load Sensing, Hydrostatic, Flow metering.
• Capacities/Fuel Tank: At least 46.2 gallons of fuel, 5 gallons of Diesel Exhaust Fluid.
• Connected Support: Features for remote monitoring of alerts, engine hours, location, fuel level, and dealer remote diagnostics/updates.
• Hitch/Drawbar: Rear Hitch Maximum lift Capacity of 12,023 lbs or more, Category 2 draft links and center link.
• External Features: Includes front base weight, front suitcase weights, front fenders, rear fender extensions, cold start package, fuel tank bottom guard, and tool box.
• Factory Base Warranty: At least 2 years/2000 hours, with an option to purchase extended warranty.
• Trade-In: A 2014 John Deere 6125R is available for trade-in.

This document details the specific technical requirements for the tractor. Bidders must ensure their proposed equipment meets or exceeds these specifications to be considered compliant. The trade-in option is also a key detail for potential bidders.

Solicitation / RFP / RFQ

This solicitation is for the procurement and delivery of one (1) Agriculture Utility Tractor, brand name or equal, to support agricultural, grounds maintenance, land management, and related operational requirements for the U.S. Fish and Wildlife Service at the Flint Hills NWR located in Hartford, KS. The contract will be a 100% Total Small Business set-aside, firm-fixed price contract.

• One (1) Agriculture Utility Tractor, brand name or equal.

• Must meet specified salient characteristics (detailed in the solicitation).

• Must be new and current production model, ready for operational use.

• Standard manufacturer warranties and any additional support (e.g., service availability, parts access, maintenance support).

• Delivery to the specified address by 09/30/2026.

• Offerors must provide documentation including Operator/User Manual, Maintenance Manual, Warranty documentation, Parts list, technical specifications, manufacturer contact information, and any safety certifications or compliance documentation.

• Contract Type: Firm-fixed price.

• Period of Performance: 05/25/2026 to 09/30/2026.

• Optional trade-in of existing government-owned equipment is included.

• Offerors must submit quotes on company letterhead, including specific itemized information (year, make, model, delivery/shipping, estimated lead time, trade-in allowance, final price).

• Quotes must be submitted by 05/20/2026 at 1700 EST.

• Evaluation will be based on Best Value Trade-off, considering technical acceptability, past performance, and price. Technical acceptability and past performance are more important than price.

• Technical acceptability will be evaluated on a pass/fail basis, assessing product specifications, delivery, warranty, and regulatory compliance.

• Past performance requires three examples of successful, timely completion of similar work.

• Offerors must certify compliance with applicable FAR/RFO provisions and current SAM.gov registration.

• This acquisition is a 100% Total Small Business set-aside.

• Offerors may submit quotes of manufacturer and model, brand name or equal. Offerors shall clearly identify make and model of proposals demonstrating compliance.

• The solicitation includes various FAR clauses and provisions incorporated by reference.

Form / Attachment / Pricing Sheet

This document contains images of a John Deere 6R5R tractor, likely for a trade-in assessment or to showcase the condition of a piece of equipment being offered.

• Multiple exterior and interior views of the tractor.
• Close-ups of tires, engine components, cab interior, and controls.
• Images appear to document the current state and features of the tractor.

This document provides visual information about a specific piece of equipment. Bidders interested in opportunities involving this type of machinery, or where this tractor is part of a trade-in or asset sale, can use these images to assess its condition and features.

Form / Attachment / Pricing Sheet

This document is an equipment condition report for a John Deere 6125R tractor, serial number 1L06125RAEH803799, manufactured in 2014 with 1509 hours. It details the condition of various components and serves as a record for a requested replacement.

• Location: Flint Hills NWR
• Contact: T. J. Cooper, 620-481-0865
• Equipment Details: John Deere 6125R, 2014, 1509 hours, Serial # 1L06125RAEH803799
• Component Condition Ratings: Glass/Windows, Seat/Upholstery, Transmission (3 point, PTO), Leaks (Engine, Transmission, Axle seals), Operable (Lights, Gauges, Heater, Air conditioning), Tire depth (Front, Rear, Duals), and Overall condition are rated as Good, Fair, or Poor.
• Known Issues/Concerns: Body damage on both lower sides around the fuel tank, heavy mowing use, and a degraded shifter handle rubber.

This report provides specific details about the current condition of a piece of equipment. Bidders involved in opportunities related to the maintenance, repair, replacement, or operation of this specific tractor or similar equipment can use this information to understand the existing state, potential needs, and any known issues that might affect future work or procurement decisions.