KT300D Piston Pump

Solicitation / RFP / RFQ

This document is a Single Source Justification (Simplified Acquisition) for the procurement of two (2) KT Piston Pumps, Model KT300D-S000. This is a sole source, commercial, one-time buy requirement for the 402d Maintenance Support Group (MXSG) at Robins Air Force Base, Georgia. The pumps are urgently needed for a machine used in performing metal bond repairs on flight controls, radomes, and composite panels on various aircraft. The current workaround using compressed air is causing delays and impacting other processes.

• Two (2) KT Piston Pumps, Model KT300D-S000.

• Delivery: 12 weeks ARO (After Receipt of Order).

• The estimated contract cost is not explicitly stated but is implied to be significant due to the urgency and potential cost of delays.

• The original rotary piston pump system was purchased in 1992 from Tuthill Corporation. The current OEM is MD-Kinney, a division of Ingersoll Rand.

• This document does not detail proposal submission instructions or evaluation criteria as it is a justification for a sole source procurement.

• Market research was conducted for small businesses, but no suitable sources were found.

• DXP Enterprises, Inc. is identified as the sole OEM authorized reseller for the MD Kinney Brand, Model #KT300-D in the Southeast region and the only vendor that can provide the standard 30-month manufacturer's warranty.

• The OEM, MD Kinney, is not registered in SAM.gov. Ingersoll Rand has CAGE Code 9MC93.

• DXP Enterprises, Inc. (Houston, TX) is the authorized reseller for the East Coast region (Large Business).

• PTB Sales (Azusa, CA) is the authorized distributor and service center for the West Coast region (Veteran-Owned Small Business).

• Primary NAICS Code: 333912 - Air and Gas Compressor Manufacturing.

• The Contracting Officer determined that only a single source is reasonably available in accordance with FAR 13.106-1(b)(1).

Solicitation / RFP / RFQ

This document is a Purchase Description for an "URGENT" requirement for two (2) KT Rotary Piston Pumps. The government is procuring these pumps to support the Commodities Maintenance Group (CMXG) at Robins Air Force Base, Georgia.

• Commodity: Two (2) Kinney-Tuthill KT300D Piston Pumps (Part # KT300D-S000).

• Warranty: Standard 30-month manufacturer's warranty required, guaranteeing high quality and freedom from defects.

• Security: Contractor must comply with Government Security Regulations, COMSEC, OPSEC, and report security incidents.

• Supply Chain Risk Management: Implement risk management procedures to prevent counterfeit parts, malicious code, etc.

• Affirmative Procurement: Meet EPA-designated and USDA-designated product standards for recovered materials or bio-based content.

• Delivery: Within twelve (12) weeks after contract award.

• Shipping Terms: FOB Destination.

• Period of Performance: Not explicitly stated beyond the delivery timeline.

• Estimated Value: Not stated.

• Submission: Invoices, Receiving Reports, and acceptance documents to be submitted via Procurement Integrated Enterprise Environment (PIEE) through Wide Area Workflow (WAWF).

• Evaluation: Not detailed in this document.

• Not specified in this document.

• The document references attached manufacturer warranty information and photos of the pump.

• Government Representatives are identified for points of contact, but they cannot authorize contractual changes.

• No incidental services or options are included.

Form / Attachment / Pricing Sheet

This document outlines the warranty terms and conditions for vacuum products sold by Tuthill Springfield (the Seller).

• General Warranty: Products and parts are warranted to be of good quality and free from defects in material and workmanship when used and serviced according to Seller's instructions.
• Warranty Duration: Specific durations are provided for different product types:
  • New (Non-Piston Pumps): 15 months after shipment or 12 months after initial startup (whichever occurs first).
  • New (Piston Pumps): 30 months after shipment (for units sold after June 1, 2014).
  • Repair: 6 months after shipment or remaining warranty period (whichever is greater).
  • Remanufactured: 9 months after shipment or 6 months after initial startup (whichever occurs first).
• Exclusions: The warranty does not cover property damage sustained by third parties. It also excludes issues arising from improper use, operation beyond capacity, use of unapproved parts, alterations, or repairs by others. It does not cover products used with erosive or corrosive materials or those leading to material build-up.
• Claim Process: Claims must be made in writing immediately upon discovery. Defective items must be held for inspection and returned to the Seller's ex-works point. Installation and transportation costs are not included.
• Remedy: The Seller's sole obligation is to repair or replace the product/part at the original shipment point or refund an equitable portion of the purchase price.
• Limitations: Express, implied, or statutory warranties beyond those described are disclaimed. Incidental or consequential damages are not recoverable.

This document is crucial for bidders to understand the warranty coverage provided for the vacuum products being procured. It details the duration of coverage, the conditions under which the warranty is valid, and the process for making claims. Bidders should review these terms to assess their implications on the overall cost and risk associated with the opportunity.

Solicitation / RFP / RFQ

This solicitation is for the procurement of KT300D Piston Pumps, including a 30-month manufacturer's warranty. The acquisition is being conducted under an unrestricted set-aside.

• Procurement of KT300D Piston Pumps.

• A 30-month manufacturer's warranty is required.

• The acquisition is subject to the Defense Priorities and Allocations System (DPAS) with a priority rating of DO-C9.

• The contract type is Firm Fixed Price.

• The period of performance is not explicitly stated but implies a delivery timeline based on lead time.

• Offer Due Date: April 3, 2026, at 02:00 PM local time.

• Solicitation Issue Date: April 1, 2026.

• Evaluation factors will include Technical and Price, with technical factors being significantly more important than price.

• This acquisition is UNRESTRICTED.

• The solicitation references multiple FAR and DFARS clauses, including those related to payment instructions (WAWF), cybersecurity (CMMC), item unique identification, and Buy American/Free Trade Agreements.

• Attachments include a Purchase Description and Warranty Repair Source Instruction.