Z--Green River NWR Selective Deconstruction and Mold Remediation

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding a solicitation, clarifying aspects of the project and requirements.

• Incumbency: The requirement is not a recompete, and there is no current incumbent contractor for these services at the specified location.
• Photos: Provided photos in the Solicitation Package are recent and reflect post-flood conditions; minimal changes have occurred since they were taken.
• Drawings/Reports: No architectural or construction drawings are available. Vendors should refer to newly added attachments 3 and 4 for referenced documents.
• Environmental Monitoring: The building will be uninhabited during the work. No additional environmental monitoring is required beyond what is specified in the solicitation and applicable laws/policies.
• Lead-Based Paint/Asbestos Testing: The Contractor is responsible for testing exposed and newly discovered suspect materials in accordance with applicable Federal, State, and Local laws, standards, and policy. The specific process falls within the Contractor's means and methods; an environmental consultant does not need to remain onsite.

This Q&A document clarifies project scope, existing conditions, and contractor responsibilities, which may influence bidder understanding and proposal preparation. No changes to deadlines or submission rules were indicated.

Amendment / Modification

This amendment (0001) to solicitation 140FC126Q0009 makes the following changes:

• Provides the Government's responses to vendor questions through the addition of Attachment 5.

• Includes Attachments 3 and 4, added in response to vendor inquiries regarding reports.

• No other changes are made to the solicitation.

• Attachment 5 (Q&A responses)

• Attachment 3

• Attachment 4

• The solicitation's effective date is updated to 03/03/2026.

• The deadline for submission of all questions is 17 March 2026.

• Prospective offerors are encouraged to attend the organized site visit.

• Formal inquiries should be directed to Adam Graham, Contract Specialist, at adam_graham@fws.gov.

• The Period of Performance is now 04/13/2026 to 10/20/2026.

Form / Attachment / Pricing Sheet

This document is a Level I Survey Checklist for an Environmental Site Assessment. It is used to screen a property for potential hazardous substances or other environmental problems.

• Background Information: Bureau Name, Project Name, Tract Name/No., County, State.
• Interviews: Records of interviews with owners, neighbors, county agents, and Federal authorities.
• Site Inspection Screen: A checklist of potential environmental concerns observed on or near the site, including dumps, debris, unusual odors, storage tanks, asbestos, vegetation changes, water body modifications, oil-related issues, pipelines, and mining evidence.
• Record Searches: Documentation of searches for "reasonably ascertainable" information regarding past uses and known hazardous substances.
• Documentation and Analysis: Includes documentation for all previous sections, site condition summaries, topography, records search findings, interview comments, analysis, and photos.
• Certification: Statements by the preparer regarding the presence or absence of hazardous substances and environmental problems, and recommendations for further assessment (Level II or III Survey).

This document provides a detailed environmental site assessment for Tract 21, which is part of the Green River National Wildlife Refuge. It indicates the findings of a Level I survey, including interviews, site inspections, and record searches. The document concludes that while some debris and an abandoned piece of equipment and vehicle are present, and a petroleum tank is on site, there are no known hazardous substances or other environmental problems identified that would necessitate a Level II or III Survey. This information is crucial for bidders to understand the environmental status of the property associated with the opportunity.

Form / Attachment / Pricing Sheet

This document is an Indoor Air Quality Investigation report conducted by Summit Environmental Services, Inc. for the U.S. Fish and Wildlife at a facility located at 10847 Green River Road #2 in Spottsville, Kentucky. The investigation was initiated due to occupant complaints of possible indoor mold issues stemming from previous water intrusion events.

• Introduction: Details the contract, location, and reason for the investigation (occupant complaints of mold due to water intrusion).
• Sampling Procedures: Outlines the methods used for collecting non-viable air samples (six locations, including one exterior control) and surface tape samples (three locations).
• Analytical Results: Presents findings from air samples indicating elevated levels of Penicillium/Aspergillus group spores in several interior locations compared to the exterior sample. Surface tape samples confirmed mold growth in the hot water heater room and on west wall insulation, and indicated the presence of Stachybotrys spores in the restroom shower area.
• Visual Observations and Recommendations: Notes that the first floor was in remodel/demolition. Recommends a Professional Mold Remediation Company (PMRC) to clean surfaces and contents using HEPA vacuums and antimicrobial solutions, dry baseplates with dehumidifiers, use negative pressure enclosures, and clean the HVAC system. PMRC workers should use appropriate PPE.
• Appendices: Include Mold Sampling Data Sheets, Mold Collection Field Data Sheets, Moisture Meter Data Logs, Photographs, and Accreditations for the laboratory.

This report provides detailed findings on mold and moisture issues at the specified facility. Bidders interested in opportunities related to mold remediation, environmental services, or facility maintenance at this location would find this report crucial for understanding the scope of existing problems, the types of mold identified, and the recommended remediation steps. It serves as a factual basis for assessing the condition of the property and the potential requirements for future work.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for construction services, specifically selective deconstruction and mold remediation at the Headquarters Office (Asset No. 10077414) located at the Green River National Wildlife Refuge in Spottsville, Kentucky.

• Primary Work Components:

  • Testing for Lead-Based Paint and Asbestos-Containing Materials.
  • Implementing Mold Containment.
  • Selective Deconstruction and Disposal of Refuse.
  • Primary Mold and Microbial Treatment.
  • Inspection for Mold Clearance Testing.
  • Installation of Whole-House Dehumidifiers and Restarting HVAC System.

• Optional Work: Odor Treatment.

• Auxiliary Work: Includes providing weekly construction daily reports, time logs, progress documentation (activity logs, photographs, look-ahead schedules), monthly invoicing, weekly progress meetings, and daily site cleanup. All refuse and deconstructed materials must be safely and legally disposed of offsite.

• Compliance with all applicable Federal, State, and Local laws, regulations, policies, codes, and guidance.

• Adherence to the Federal Acquisition Regulation.

• Compliance with specifications provided in Attachment B (U.S. Fish and Wildlife Service, Southeast Region) and Division 01 General Requirements.

• All plumbing and HVAC connections must be properly sealed.

• Work must meet or exceed industry standards for due diligence, neatness, and professionalism.

• Communications must be polite, professional, and respectful.

• Immediate notification to the COR of any discovered hazardous materials or more extensive contamination.

• Identification and elimination of workplace hazards.

• Mold remediation must achieve typical background levels, with no mold encapsulation allowed.

• Mold clearance testing must be passed, with specific air and swab test criteria.

• Dehumidifiers must maintain 45%±5% humidity for 48 hours as a closeout condition.

• Location: 10847 Green River Road 2, Spottsville, Kentucky 42458.

• Period of Performance: Not explicitly stated, but the work is to be completed while the building is unoccupied.

• The building will be unoccupied during the completion of the work.

• Government will not provide labor, equipment, materials, utilities, or security.

• Contractor is responsible for quality control and quality assurance inspections.

• Material and product submittals are required, including action and informational submittals.

• A preconstruction meeting will be held after the Notice to Proceed.

• Prefinal and Final Inspections are required, with specific notification periods.

• A one (1) year warranty on completed work is required, with specific voidance conditions.

• HVAC system, main electrical breaker, and main water supply must be shut down prior to starting primary work components and restarted only after passing the Mold Clearance Test.

Solicitation / RFP / RFQ

This solicitation is for firm-fixed-price construction services for selective deconstruction, mold remediation, and restoration of the Headquarters Office at Green River National Wildlife Refuge, KY. The work includes interior demolition, mold and microbial remediation, HVAC and dehumidifier installation, and rebuilding interior finishes to a safe and functional condition.

• Selective deconstruction

• Mold and microbial remediation

• HVAC and dehumidifier installation

• Rebuilding interior finishes

• Site preparation, installation, and materials in accordance with the Statement of Work.

• Testing for Lead-Based Paint and Asbestos-Containing Materials

• Mold Containment

• Mold and Microbial Treatment

• Inspection for Mold Clearance Testing

• Whole-House Dehumidifiers

• Alternative Line Item for Odor Treatment

• Contract Type: Firm-Fixed-Price

• Period of Performance: 180 days from Notice to Proceed (04/13/2026 to 10/20/2026)

• NAICS Code: 562910 - Remediation Services ($25M)

• Offers are due by 03/27/2026 at local time.

• Evaluation Methodology: Lowest-Priced Technically Acceptable (LPTA).

• Award will be made to the responsible offeror submitting the lowest-priced quotation that is determined technically acceptable, fair, and reasonable.

• Submission Format: Two volumes (Volume I - Price, Volume II - Technical).

• Questions Deadline: 17 March 2026, submitted in writing to adam_graham@fws.gov.

• This acquisition is a 100% Small Business Set-Aside.

• A site visit is scheduled for 12 March 2026 at 10 AM local (Central) at Green River National Wildlife Refuge.

• Performance and payment bonds are anticipated to be required after award. Bid and performance bonds are not anticipated unless quotes exceed $150,000.

• Offerors are responsible for their own PPE for the site visit.

• Offer acceptance and validity period: Minimum of 90 calendar days from the date submitted.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage determinations applicable to building construction projects in Henderson County, Kentucky. It specifies the prevailing wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federally funded or assisted construction projects covered by the Davis-Bacon Act and its related acts.

• General Decision Number: KY20260092, dated 01/30/2026.
• Superseded Decision Number: KY20250092.
• Applicable Area: Henderson County, Kentucky.
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Classifications and Rates: Lists specific job classifications (e.g., Boilermaker, Carpenter, Electrician, Power Equipment Operator, Plumber, etc.) with their corresponding hourly wage rates and fringe benefits.
• Special Notes: Includes specific conditions for certain classifications, such as additional rates for crane operators based on boom length (Power Equipment Operator - Crane) and footnotes detailing additional rates for structures over certain heights (Footnote A for Painter).
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations related to these orders for applicable contracts.
• Appeals Process: Details the process for appealing wage determination decisions.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these prevailing wage rates can lead to contract violations. The document helps bidders understand the minimum labor costs required for the project and ensures compliance with federal labor laws.