Lab Analysis Heavy Metal Paint Sampling for SRF-JRMC Yokosuka

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide technical analysis of environmental samples to the U.S. Naval Ship Repair Facility and Japan Regional Maintenance Center (SRF-JRMC) to ensure compliance with applicable regulations for controlling employee exposure to toxic metals and crystalline silica during protective coating, paint removal, and paint sampling operations.

• Conduct technical analysis of environmental samples.

• Establish SRF-JRMC regulatory requirements to minimize personnel exposure to lead, hexavalent chromium, cadmium, and their derivatives or forms.

• Furnish all labor, supervision, tools, materials, equipment, and transportation for paint/coating sample analysis.

• Contract begins one day after award and runs for 12 months.

• Period of Performance (POP): April 27, 2026, through April 26, 2027.

• Place of Performance: Contractor's laboratory.

• Analysis Quantity: Monthly reconciliation of actual quantities expended.

• Regulatory Compliance: Adherence to specified U.S. and Japanese laws, regulations, and policies, including OSHA standards.

• Laboratory Requirements: Services must be conducted by a qualified laboratory certified/accredited by U.S. EPA, State Certification Program, AIHA (ISO 17025), or registered/certified by Japanese government entities. Approved methods are listed in Enclosure (1).

• Sample Collection: SRF-JRMC personnel will collect and submit samples to the contractor laboratory.

• Sample Identification and Protection: Contractor must verify sample labels and Chain-of-Custody forms, including specific identification details.

• Packaging and Shipping: SRF-JRMC Code 106.21 will package and ship samples to the designated laboratory.

• Sample Analysis: Analyze samples using approved methods (MOE or U.S. EPA). Disposal of samples after analysis.

• Sample Replacement: Contractor responsible for costs of replacement samples if misplaced or if analysis results are erroneous.

• Processing Time: Standard reports within 5-10 working days of receipt; expedited analysis within 24 hours for critical events.

• Sample Records and Reporting: Maintain Chain-of-Custody records (Enclosure 2). Prepare written analytical reports including specific details (Contractor info, report number, date, contract number, sample details, analytical results, etc.).

• Non-Personal Services: Performance-based contract. Contractor manages employees and guards against actions perceived as personal services.

• Identification of Personnel and Equipment: Contractor personnel must be identifiable and identify themselves appropriately in all communications and interactions.

• Hazardous Materials and Safety: Compliance with all applicable laws, including OSHA and DoD Directive 4715.1E.

• Privacy Act: Compliance with agency-specific Privacy Act training and requirements.

• Allowable Costs: Must be supported by appropriate documentation and receipts.

• Enclosure (1): List of Analytical Items

• Enclosure (2): Chain-of-Custody Record Form

Solicitation / RFP / RFQ

This solicitation is for "Lab Analysis Heavy Metal Paint Sampling for SRF-JRMC Yokosuka." The government is procuring laboratory analysis services for heavy metal paint sampling.

• The solicitation details multiple line items for heavy metal analysis, including Lead (Pb), Cadmium (Cd), and Hexavalent Chromium (Cr(VI)).

• Analysis is offered in two turnaround times: Normal (5-10 days) and Expedited (24 hours).

• A Performance Work Statement (PWS) is attached and provides further details on the required services.

• The contract type is Firm Fixed Price (FFP).

• The Period of Performance (POP) for all CLINs is from April 27, 2026, through April 26, 2027.

• The quantities listed are government estimates and do not guarantee purchase.

• Offerors must submit quotations on an "ALL or NONE" basis. Partial or incomplete quotations are ineligible for award.

• Award will be made to the responsible quoter considered most advantageous to the Government, based on Price and Past Performance (Best Value Tradeoff).

• The offer due date is March 27, 2026, at 10:00 AM local time.

• Requests for clarification must be submitted in writing via email by March 23, 2026, 10:00 AM Japan Standard Time (JST).

• Required submission documents include SF 1449, price breakdown, and available price lists.

• The acquisition is unrestricted.

• The North American Industry Classification Standard (NAICS) code is 541380, with a size standard of $15 million.

• The solicitation is intended only for sources authorized to operate and do business in Japan, as prescribed by DFARS 252.225-7042.

• The solicitation incorporates FAR clauses by reference, including those related to commercial products and services, payment, and contract terms.

• Electronic Funds Transfer (EFT) is the required method of payment.

• The contract is subject to Japanese Consumption Tax exemption.