Lab Staffing for the Red Lake and Cass Lake Indian Health Service

Solicitation / RFP / RFQ

This solicitation, identified by Solicitation Number 75H70526R00003, is for Medical Technologist (MT) and Medical Laboratory Technician (MLT) services for the Red Lake Service Unit (RLSU) and Cass Lake Service Unit (CLSU) of the Indian Health Service. The contract aims to obtain temporary staffing to supplement laboratory personnel at the Cass Lake Indian Health Service (CLIHS) hospital and Red Lake Indian Health Service (CLIHS) hospital.

• Provision of up to six (6) Medical Technologists (MT) and/or Medical Laboratory Technicians (MLT).

• Availability for day, evening, overnight, weekend, holiday shifts, and potential overtime.

• Services include specimen collection, processing, testing, and reporting for eligible patients (pediatrics, adults, and elderly).

• Performance of routine and specialized laboratory tests in microbiology, hematology, chemistry, urinalysis, and serology.

• Maintenance and troubleshooting of laboratory instruments.

• Adherence to laboratory technical procedures, safety policies, and quality assurance programs.

• Personnel must possess proper qualifications, including valid ASCP certification and Basic Life Support (BLS) certification, and at least one year of specialized experience.

• Personnel must be technically proficient and able to speak, understand, read, and write English fluently.

• Background investigation and fingerprinting are required prior to commencement of work.

• Contract Type: Firm-Fixed-Price, Indefinite Delivery-Indefinite Quantity (IDIQ). Task Orders will be Firm Fixed Price.

• Period of Performance: Base year plus four (4) one-year options.

• Total Maximum Contract Value: Not to exceed $7.5M.

• Minimum Guarantee: $10K.

• Offer Due Date: March 4, 2026.

• Evaluation Factors: Past Performance (60%) and Price (40%).

• Proposals must include relevant past performance and professional references.

• Pricing must reflect all-inclusive hourly rates.

• This acquisition is set aside for Small Business (100%).

• NAICS Code: 561320 (Temporary Help Services/Contract Staffing Services).

• Size Standard: Not specified, but implied by the small business set-aside.

• Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

• Payment Terms: Net 15.

• Places of Performance: Red Lake Hospital and Cass Lake Hospital.

• Offerors are encouraged to submit multiple offers presenting alternative terms and conditions.

Form / Attachment / Pricing Sheet

This document is a Business Associate Agreement (BAA) that is attached to and incorporated into a contract. It outlines the terms and conditions under which a "Business Associate" must safeguard Protected Health Information (PHI) when performing functions, activities, or services for the "Covered Entity" (Indian Health Service - IHS).

• Definitions: Defines terms such as Business Associate, Covered Entity, HIPAA Rules, and Master Patient Index (MPI).
• Obligations of Business Associate: Details requirements for compliance with HIPAA Rules, safeguarding PHI (including electronic PHI), reporting unauthorized uses/disclosures and breaches, providing individual access to PHI, accounting for disclosures, amending PHI, and carrying out Covered Entity's obligations.
• Permitted Uses and Disclosures: Specifies how the Business Associate may use or disclose PHI, generally limited to performing services for the Covered Entity, with individual authorization, for treatment/payment/operations, or as required by law.
• Obligations of Covered Entity: Outlines what the IHS must provide to the Business Associate, such as its Notice of Privacy Practices and notification of limitations or changes affecting PHI use/disclosure.
• Termination: Defines the term of the agreement and conditions for termination, including "termination for cause." It also details the Business Associate's obligations upon termination, such as returning or destroying PHI.
• Indemnification: Addresses Business Associate's responsibility for costs and expenses related to investigations or legal actions arising from non-compliance with HIPAA Rules.

Vendors responding to the associated solicitation (RFP:75H70526R00003) must understand and agree to the terms of this BAA if their contract will involve the use or disclosure of Protected Health Information (PHI) on behalf of the IHS. This document is critical for ensuring compliance with HIPAA regulations.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: Offerors must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Representation: Offerors must indicate whether they do or do not meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Information: The form requires the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% owner of IEE Firm
  • Business Name
  • Certifying Signature
  • DUNS Number
  • Print Name

This form is critical for any bidder intending to claim status as an "Indian Economic Enterprise" under the Buy Indian Act. Failure to meet the definition or properly complete this form may affect eligibility for award. Offerors are also reminded that they must be registered with the System of Award Management (SAM). False representations are subject to legal penalties.

Solicitation / RFP / RFQ

This document is a Request for Proposal (RFP) for Medical Technologist (MT) and Medical Laboratory Technician (MLT) Laboratory Services for the Red Lake and Cass Lake Indian Hospitals. The procurement is set aside exclusively for 100% Indian Economic Enterprise (IEE) concerns. The anticipated award will be a Firm Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) type contract, with a base period and four (4) one-year options.

• Submission of a complete proposal is required.

• Proposals must include relevant experience, past performance, and price for evaluation.

• Specific required documents include:

  • Standard Form 1449 (Sections 12, 17, & 30)
  • Section B.1, Contract Administration Data
  • Section B.5, Schedule of Price/Costs
  • Section E. 52.212-2 Evaluation Past Performance and Price: This requires a word document detailing three (3) current and available references for past performance, including Contract Number, Total Dollar Amount, Point of Contact, and their telephone number and email address.
  • Verification of Contractor Registration in the System for Award Management (SAM) at www.sam.gov.
  • Acknowledgment of Business Associate Agreement (Attachment 1).
  • Completed/Signed IEE Representation (Attachment 2).

• Contract Type: Firm Fixed Price, IDIQ

• Period of Performance: Base plus Four (4) One-year Options.

• All proposals are due by March 4, 2026, at 1:00 PM CT.

• The Government intends to award without discussions, making accurate and complete proposals imperative.

• Proposals should be emailed.

• This procurement is set aside for 100% Indian Economic Enterprise (IEE).

• All submitted documents must be clear and legible.

• The office is not responsible for incomplete transmissions.

• Submitted documents are subject to the Privacy Act and become property of DHHS.

• Agency Contacts: Mary Simon (Contract Specialist) and Jennifer Richardson (Contracting Officer).