LACTATION POD FOR RED LAKE HOSPITAL

Solicitation / RFP / RFQ

This solicitation is for the procurement and installation of one Lactation Pod at the Red Lake Service Unit (RLSU) facility in northern Minnesota. The RLSU provides healthcare services to over 17,000 individuals and requires a dedicated private lactation space to support breastfeeding employees, patients, and visitors, ensuring compliance with federal workplace accommodation standards and maternal health best practices.

• One fully functional Lactation Pod, delivered, installed, and operationally ready.

• The pod must be a modular, freestanding suite designed for single-user occupancy, ready for use with no construction required.

• Structural requirements include durable commercial-grade materials, nonporous/cleanable surfaces, a lockable door, occupancy indicator, ADA accessibility, and approximate dimensions of 7' W x 4' D x 8' H.

• Interior features must include comfortable seating, a fold-down or fixed shelf/table, at least two electrical outlets, interior lighting, coat/bag hooks, a ventilation system, and USB charging capability.

• Electrical requirements include a standard 120V connection, with internal lighting and ventilation powered through a facility outlet. Contractor must verify power supply compatibility.

• Compliance with Fair Labor Standards Act (FLSA) lactation provisions and Joint Commission patient-centered care standards is required.

• The contractor shall provide a manufacturer's standard warranty, including annual preventative maintenance, parts/labor/travel for repairs, coverage for defects, and warranty documentation.

• Contract Type: Firm-Fixed Price.

• Period of Performance: 90 days after award, including manufacturing, delivery, installation, and operational verification.

• Offer Due Date: May 22, 2026, 1400 CT.

• Solicitation Issue Date: May 15, 2026.

• Proposals must be submitted electronically via the Invoice Processing Platform (IPP) for payment requests.

• Acceptance criteria include: correct model or equal, no structural damage, functioning electrical/ventilation systems, installed interior features, and unit clean and ready for use.

• NAICS Code: 337127 (Institutional Furniture Manufacturing).

• Size Standard: 500 employees.

• The acquisition is set aside for Small Business (100%).

• Government responsibilities include providing the installation location, electrical access, facility access, and assigning a COR.

• Federal Acquisition Regulation (FAR) and HHSAR clauses are incorporated by reference.

Form / Attachment / Pricing Sheet

This document is the "Indian Health Service Buy Indian Act Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise" as required by the Buy Indian Act. This form is to be submitted in response to a Sources Sought Notice, Request for Information (RFI), or Solicitation.

• Eligibility Criteria: The enterprise must meet the definition of an "Indian Economic Enterprise" at the time of offer, contract award, and throughout the contract performance period.
• Notification Requirement: Contractors must immediately notify the Contracting Officer if they no longer meet eligibility requirements.
• Documentation: Contracting Officers may require documentation of eligibility.
• Registration: Successful Offerors must be registered with the System of Award Management (SAM).
• Penalties: False or misleading information is punishable under federal law.
• Representation Section: Offerors must indicate whether they meet the definition of an "Indian Economic Enterprise" with "Indian Ownership."
• Required Fields: Name of Federally Recognized Tribal Entity, Name of the 51% owner of IEE Firm, Business Name, Certifying Signature, UEI Number, and Print Name.

This form is critical for any bidder seeking to participate in opportunities designated for or influenced by the Buy Indian Act. Bidders must accurately complete this form to self-certify their eligibility. Failure to meet the criteria or provide accurate information can lead to disqualification or penalties. It also highlights the requirement for SAM registration.