Landscaping – Excess Land Grass Cutting
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Panama City, is soliciting quotations for Landscaping – Excess Land Grass Cutting services at the U.S. Embassy Panama City. This Request for Quotations (RFQ) aims to award a contract to the responsible company submitting an acceptable offer at the lowest price. This acquisition is set aside for Small Business. Quotations are due by February 12th, 2026, at 03:30 p.m. [local time].
Scope of Work
The contractor will provide comprehensive landscaping services, including:
- Grass Cutting: Scheduled bimonthly cutting and removal of approximately 13,165 sq meters of Elephant Grass (8-10 ft high) and 39,736 sq meters of semi-improved grass (2-4 inches high). Grass must be maintained at 4-6 centimeters.
- Grounds Maintenance: Continuous weeding, pruning of trees, shrubs, hedges, bushes, vines, ground cover, and flowers.
- Debris Removal: Clearing of leaves, pine needles, and all foreign material, cuttings, grass, bark, limbs, dead vegetation, paper, and trash from maintained areas.
- Additional Services: Clearing of trees, bamboo, trimming of bushes, and removal of debris as needed.
- Performance Standards: Grass height maintained between 4-6 cm; no more than one customer complaint per standard cut service.
Contract & Timeline
- Type: Request for Quotations (RFQ) for Commercial Items, Lowest Price Technically Acceptable (LPTA) evaluation.
- Duration: Base year plus two option years.
- Set-Aside: Small Business.
- Place of Performance: Cardenas Excess Lands, U.S. Embassy Panama City, 783 Building, Demetrio B. Lakas Avenue, Clayton, Panama City, Republic of Panama.
- Published Date: January 8th, 2026.
- Site Visit: January 26th, 2026, at 10:00 a.m. [local time]. RSVP to Mr. Reinel Arcia (ArciaRa@state.gov) by January 14th, 2026, 03:00 p.m. [local time].
- Questions Due: January 28th, 2026, 12:00 p.m. [local time] to pnmprocreq@state.gov. Answers will be posted on SAM.gov.
- Quotations Due: February 12th, 2026, 03:30 p.m. [local time].
Submission & Evaluation
- Submission Method: Electronically to pnmprocreq@state.gov.
- Format: MS-Word, MS-Excel, or Adobe Acrobat (PDF). File size must not exceed 30MB per email; larger submissions require multiple emails.
- Required Documents: SF-1449, Section 1 (The schedule), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM Registration.
- SAM Registration: Offerors must be registered in SAM (https://www.sam.gov) prior to submission. Failure to register may result in non-consideration.
- Evaluation: Award will be made to the responsible company submitting an acceptable offer at the lowest price. Discussions may be held if necessary.
Special Requirements
Contractor is responsible for all labor, materials, tools, equipment, PPE, and safety precautions. No Government Furnished Property will be provided. Compliance with OSHA standards and EM 385-1-1 is mandatory. A minimum of two workers per crew is required for safety.