Landscaping Materials Riverside National Cemetery, Riverside, CA

Sources Sought

This Sources Sought synopsis is issued by the National Cemetery Administration (NCA), Veterans Affairs (VA), Pacific District Contracting Office to gather market research on potential qualified sources for bulk landscape supplies. The goal is to determine industry capabilities and contractor size classifications (hubzone, 8(a), small, small disadvantage, VOSB, SDVOSB, or large business) relative to NAICS 212321 (Construction Sand and Gravel, 500 employees size standard).

• Procurement and delivery of bulk landscape supplies to Riverside National Cemetery.

• Delivery must be within seven (7) days of order placement.

• Materials must be delivered by dump-load only (no bagged materials).

• Contractor must coordinate with the Contracting Officer Representative (COR).

• Required materials include: amended topsoil, mulch, rock, gravel, sand, and steel edging, in accordance with the Statement of Need (SON).

• The government intends to award a firm-fixed-price, Indefinite Delivery Indefinite Quantity (IDIQ) contract.

• The contract will have a base year and four option periods.

• Anticipated Contract start date: April 1, 2026.

• This is a market research notice, not a solicitation. Responses will inform acquisition decisions.

• A solicitation may be published on SAM.gov and/or GSA eBuy after market research.

• Responses to this notice are not considered responses to a future solicitation.

• Interested parties must respond to any future solicitation separately.

• Inquiries accepted in writing via email to Roberto.escobedo@va.gov by January 28, 2026, 3:00 PM (PST).

• The VA will consider setting aside the underlying solicitation for SDVOSB or VOSB if two or more certified businesses can perform at a fair and reasonable price.

• Bidders are requested to provide their business size information and select applicable categories.

• Riverside National Cemetery, 22495 Van Buren Blvd, Riverside, CA 92518.

• Company Name, Address, Contact Name, Phone No, Email, SAM Unique ID.

• Estimated cost per month of monitoring, other costs/fees.

• Business size information and NAICS code.

• FSS/GSA Contract Holder status and details.

• Information on other companies owned by the same owners providing similar goods/services.

• Plans for Joint Ventures.

• This notice does not commit the Government to pay for costs incurred in response.

• Responses are for determining if a competitive procurement is feasible.

Solicitation / RFP / RFQ

This solicitation is for the as-needed delivery of landscaping materials to Riverside National Cemetery, managed by the Department of Veterans Affairs, National Cemetery Administration (NCA). The objective is to establish a reliable contract vehicle for recurring deliveries to maintain the cemetery grounds according to national shrine standards.

• Materials: The contractor shall procure and deliver bulk landscaping supplies including amended topsoil, premium red dyed mulch, crushed rock (Southwest Brown and Gold Dust), pea gravel, playground sand, washed plaster sand, and steel edging.

• Specifications: Detailed specifications for each material are provided, covering composition, size, color, and quality standards (e.g., ASTM D5268 for topsoil).

• Delivery: Materials must be delivered by dump-load only (no bagged materials). Delivery is required within seven (7) calendar days of order placement.

• Quantity: Estimated quantities include 450 CY of amended topsoil, 800 CY of mulch, 1600 TON of crushed rock and gravel, 500 TON of washed plaster sand, 120 TON of playground sand, and 50 pallets of steel edging.

• Steel Edging: Each piece of Borcon rustic steel edging (1/8" x 4" x 16') must include six stakes and be delivered palletized (100 pieces per pallet).

• Packaging & Labeling: Bulk deliveries must be in dump trucks. Steel edging pallets must be shrink-wrapped or banded. Delivery tickets and pallets require specific labeling.

• Warranty: Materials are warranted for 90 days (soils, mulches, sand, gravel) or one year (steel edging). Non-compliant materials must be replaced at no cost.

• Acceptance: Deliveries will be inspected for compliance with specifications, quantity, and proper packaging. Non-compliant deliveries must be corrected within five business days.

• Contract Type: Firm-Fixed-Price, Indefinite Delivery Indefinite Quantity (IDIQ).

• Period of Performance: Base year with four (4) 12-month option periods.

• Delivery Location: Riverside National Cemetery, 22495 Van Buren Blvd., Riverside, CA 92518.

• Delivery Hours: Monday to Friday, 8:00 AM to 2:30 PM (excluding Federal Holidays).

• Points of Contact: Lincoln Sii and David Childers are listed for delivery coordination.

Not specified in the provided text.

• The COR (Contracting Officer's Representative) must be contacted upon arrival for deliveries.
• Tracking information is required for all shipments.