Langley AFB Bldg. 602 Access Control System (ACS)

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide, install, configure, and maintain a new Common Access Card (CAC)/Personal Identity Verification (PIV) card Access Control System (ACS) for Building 602 at Langley Air Force Base, ensuring continuous and reliable service.

• Installation of a complete Lenel Head End ACS system.

• The ACS Enclosure will be located adjacent to the Fire Alarm System on the First Floor.

• The ACS Workstation will be located on the Second Floor.

• Installation includes all labor, software, materials, and components.

• Cabling will be supported and installed above the drop ceiling, or within raceway below the ceiling.

• System programming to lock/unlock at specified times, with system logs backed up for one year.

• Configuration to allow additional permissions for interior door access to room 135.

• System logs will reflect all badge entries and exits 24/7.

• Specific hardware requirements for Front Entrance, Rear Entrance, South Entrance, Rear ADA Entrance, North Entrance, and DET 4 Interior Room 135, including electromagnetic locks, door position switches, push-to-exit buttons, PIV card readers, and request-to-exit PIRs.

• Primary Service #1 (Installation): Certified Electrician required; system programming per facility manager's instructions.

• Primary Service #2 (Annual Preventative Maintenance): Ensure ACS hardware/software is sustained, supported with replacement parts, configurations, and security patches. Monitor control panels for errors and notify government of resolution. Provide software updates as needed. Annual inspection of all hardware.

• Primary Service #3 (Service Calls and Repairs): Respond to customer service calls within 24 hours; provide replacement parts within 72 hours. Work order tasks during normal duty hours, with coordination for outside hours. Repairs under $2,500 require Government POC approval; repairs over $2,500 require CO approval.

• Primary Service #4 (Help Desk Support): Provide accessible, localized help desk support. Guaranteed response time of "within 4 hours" for initial contact and targeted resolution time of "within 72 hours" for non-critical issues.

• Services Summary (SS) Table: Details performance objectives and thresholds for Service Calls and Repairs, with rating criteria for resolution times (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory).

• Location: Building 602, 204 Dodd Blvd Bldg. 602, Hampton, VA 23665.

• Hours of Operation: 0700 to 1600 Eastern Standard Time (EST), Monday – Friday, excluding federal holidays.

• Personnel Qualifications: Virginia DPOR Certified Class A Electrician required.

• Deliverables: All deliverables in electronic form using Microsoft Office suite. Includes Local Help Desk Support Access, Maintenance Service Report (due 15th of every month), Onsite Service Support, and Virginia DPOR Certified Class A Electrician.

• General Information: Compliance with base closure days, federal holidays, mission-essential functions, English language proficiency, contract manager availability, professional appearance, contractor identification, and security requirements (TIER 1, favorable suitability/fitness determination).

• Security: Compliance with physical security, entry procedures to controlled/restricted areas, reporting requirements, key control (keys not provided), traffic laws, prohibition of weapons/firearms/ammunition, smoking restrictions, and environmental management.

• Operations Security (OPSEC): Contract determined to not have critical or sensitive information requiring an OPSEC Plan.

• Quality Control: Contractor shall develop and maintain a quality control program.

• Quality Assurance: Government shall inspect and evaluate contractor performance.

• Service Contract Reporting: Comply with FAR 52.204-14.

Form / Attachment / Pricing Sheet

This document defines "Service Calls and Repairs" related to the Access Control System Contract as mission essential services, in accordance with DFARS 252.237-7023(a)(1). It clarifies that the interruption of these services could seriously impair defense systems or operations.

• Defines "Service Calls and Repairs" as specified in the Performance Work Statement (PWS) of the Access Control System Contract.
• States these services are to be considered mission essential.

This attachment provides critical context for any bidder responding to an opportunity involving the Access Control System Contract. It highlights the importance of the "Service Calls and Repairs" component, indicating that performance in this area is vital to national defense operations and will likely be a key consideration in contract evaluation and performance monitoring.

Solicitation / RFP / RFQ

This solicitation is for the provision and installation of a complete Lenel Head End Access Control System (ACS) for Building 602. The North American Industry Classification Standard (NAICS) code is 561621, with a size standard of $25,000,000.00.

• Installation of a complete Lenel Head End ACS system within one month of contract start.

• Provision of repair and parts, service calls, and preventative maintenance and annual inspections.

• Adherence to a 30-day installation schedule.

• Provision of certified electricians.

• Provision of ACS Panel and Electromagnetic Locks and equipment.

• The contract type is Firm Fixed Price.

• The period of performance includes an initial period and multiple option periods, extending up to approximately 66 months in total if all options are exercised.

• The solicitation issue date is April 13, 2026.

• The offer due date is April 24, 2026, at 12:00 PM local time.

• Proposals are to be submitted in three volumes: Price, Technical, and Past Performance.

• Specific page limits apply to each volume.

• Offerors must acknowledge all amendments.

• Past performance will be rated as "Acceptable" or "Unacceptable".

• The evaluation process will initially focus on the three lowest priced offerors for technical and past performance acceptability.

• This acquisition is set aside 100% for Small Business.

• Attachments include Performance Work Statements (PWS) and a Wage Determination.

• Offerors are advised that funds are not presently available and the Government reserves the right to cancel the solicitation.

• A site visit is scheduled for April 15, 2026.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (No. 2015-4341, Revision No. 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for specific geographic areas (North Carolina Counties of Currituck, Gates; Virginia Counties of Chesapeake, Gloucester, Hampton, Isle of Wight, James City, Mathews, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, Williamsburg, York).

• Lists numerous occupational codes and titles, along with their corresponding hourly wage rates.
• Specifies required fringe benefits that follow the occupational listings.
• Includes notes on specific conditions such as hazardous pay differentials, uniform allowances, and the applicability of Executive Orders 13706 and 13658.
• Outlines the process for requesting authorization of additional classifications and wage rates (Standard Form 1444).

This document is critical for any bidder on a government contract covered by the Service Contract Act within the specified geographic areas. It dictates the minimum wages and benefits that must be paid to service employees working on the contract, directly impacting labor costs and proposal pricing. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Building 602 Access Control System (ACS) solicitation (FA480026Q0024).

• Facility Details: The building was constructed in 1969 and is 111,672 sq ft. Power is stable with new wiring throughout. Both suspended and hard ceilings exist.
• Installation Requirements: Drilling between walls is required for cable infrastructure. Conduit is required, though the exact footage is uncertain. Door frames are metal and concrete-filled. No existing IDS sensors or cabling are present; new cabling will be required. Surface-mounted conduit is addressed in the PWS.
• Equipment & Systems: "Or equal" equipment substitutions are accepted. Plenum wire is acceptable. Electromagnetic locks are specified and will be used for enhanced security. A dedicated 110-volt 20Amp circuit will be provided for the ACS Panel Location and Workstation. The system will be on a standalone, air-gapped network. No UPS is required. No existing Lenel system is in place; this is a new installation.
• Contractual & Administrative: Progress payments are not allowed. "After Hours Access" is not available at no additional cost to the government. The government will not provide fire panel connections for electromagnetic lock life safety concerns, though fire panel connection is provided. A Master Electrician is required due to the scope of work. Virginia DPOR Certified Class A Electrician requirements will be verified after award.
• Deliverables: A list of equipment and parts is referenced in the Performance Work Statement (PWS). Drawings are available as Attachment 5.

This Q&A document clarifies technical requirements, installation details, and contractual stipulations, which may impact how bidders prepare their proposals and understand the scope of work. It confirms that "or equal" substitutions are allowed and specifies the need for a Master Electrician. It also clarifies that this is a new installation and not an integration with an existing system.