Large Pure Water System (RO)

Questions & Answers / Clarifications

This document provides clarifications to vendor questions regarding the specifications for an opportunity.

• Dimensions: The government clarified that the intended dimensions for the system footprint are 48.8 inches in height (H) x 21.4 inches in width (W) x 21.3 inches in depth (D). The initial listing of 48.8" L x 21.4" W x 21.3" H was incorrect regarding the height.
• Tank Specifications: When asked about the on-site tank (bladder or atmospheric), the government stated they were unsure of the exact type but provided photos. They confirmed that a wall-mount system is not desired.

This clarification corrects a critical dimension specification, which may impact system selection and proposal development. Bidders should ensure their proposed solutions meet the corrected height, width, and depth requirements.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a Large Pure Water System (RO) with reverse osmosis (Type 3 water). The acquisition is set-aside for small business concerns. The Water Quality and Ecology Research Unit of the National Sedimentation Laboratory is seeking to procure this system to feed into an established reservoir and distribute water to laboratories.

• A large pure water system producing reverse osmosis (RO)/Type 3 water.

• Feed water source is municipal, with potential for pretreatment.

• Detailed specifications are provided in "Attachment 2 – Specifications".

• Anticipated award type: Firm-fixed-price requirements contract.

• Evaluation will be based on the lowest price technically acceptable criteria.

• Price will be evaluated for fairness and reasonableness.

• Technical Acceptability will be rated as "acceptable" or "unacceptable" based on the offeror's ability to meet requirements and demonstrate understanding.

• Past Performance will be evaluated as "acceptable," "neutral," or "unacceptable."

• Offerors must submit pricing for all items to be considered responsive.

• Quotes must be submitted electronically via email to jessica.pacheco@usda.gov.

• Offerors must hold prices firm for 90 calendar days from the date specified for receipt of offers.

• Questions are due by January 27, 2026, at 4:00 PM Central Time.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 333310, with a small business size standard of 1,000.

• All responsible sources may submit a quotation.

• "Attachment 1 - Solicitation Terms and Conditions" contains applicable clauses, instructions, and evaluation criteria.

• The full text of FAR and AGAR clauses and provisions are incorporated by reference and available at www.acquisition.gov.

• Delivery is required 120 days after award; early deliveries are accepted.

• Shipping address: NATIONAL SEDIMENTATION LABORATORY, 598 McElroy Drive, Oxford, MS 38655.

Form / Attachment / Pricing Sheet

This document outlines the specifications for a large pure water system to be procured by the Water Quality and Ecology Research Unit of the National Sedimentation Laboratory. The system will feed into an established reservoir and distribute water to laboratories within the facility.

• System Type: Reverse osmosis (RO)/Type 3 water.
• Capacity: Capable of producing 120 liters/hour or up to 2,400 liters/day.
• Pretreatment: Must remove particles, free chlorine, and colloids with specific rejection rates for conductivity (95% ionic) and Total Organic Carbon (99% for MW>200 Dalton).
• Performance: Must emit less than 50 decibels at 1 meter, include interactive touchscreen with "wizards", and automatically assess feed water quality to optimize water recovery (45-75%).
• Physical Constraints: Footprint must be 48.8 x 21.4 x 21.3 inches. Ergonomic floor model design for maintenance access.
• Power: 120 V, 60 Hz electricity.
• Logistics: Includes initial system installation, associated travel costs, and shipping costs (if delivered separately from installation).
• Timeline: System must be delivered, installed, and technicians trained within 120 days of procurement and execution.

This document details the technical and performance requirements for the pure water system. Bidders must ensure their proposed systems meet all specified criteria, including capacity, pretreatment capabilities, noise levels, footprint, and delivery/installation timelines, to be considered for this opportunity.