LAUNDRY SERVICE - APF - DYESS AFB, TX

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quote - RFQ) for a commercial service Blanket Purchase Agreement (BPA) for Drycleaning and Laundry Services (except Coin-Operated). The estimated ordering period for the BPA is five (5) years from the date of award. The Government reserves the right to cancel this solicitation.

• The core requirement is to provide drycleaning and laundry services as detailed in the Performance Work Statement (PWS).

• Offerors must demonstrate significant corporate experience in the cleaning and preservation of military dress uniforms (e.g., Service Dress, Mess Dress), providing details of at least two (2) projects completed in the past five (5) years.

• Contractors must be located within 45 miles of Dyess AFB, TX, or identify a subcontractor meeting this requirement.

• The BPA will be awarded for an estimated ordering period of five (5) years.

• Specific period of performance timelines will be determined at the call level.

• The estimated ceiling for the NAICS code 812320 is $8.0 M.

• Payment terms are NET 30 unless otherwise specified, and the offer is FOB Destination.

• Submission Deadline: Quotes must be submitted by NLT 6 May 2026, 03:00 PM (CDT) via email to samuel.gonzales.1@us.af.mil and trevor.finch.1@us.af.mil.

• Submission Requirements: Include a signed Page 2 and 3 of the RFQ (or equivalent), a price list for all items, and a technical approach to meet PWS requirements. An acknowledgment of reading and understanding the PWS is required.

• Evaluation Criteria: Offers will be evaluated based on technical acceptability and price, aiming for best value. Technical acceptability requires a sound technical approach and demonstrated specialized experience. Pricing will be evaluated for best value and reasonableness. Unbalanced or unrealistic pricing may lead to removal from consideration.

• The Type of Set-Aside is not specified as None (Mandatory Source), Small Business, Small Disadvantage Business, Woman Owned, or HUBZone. Offerors should verify if any specific set-aside applies.

• This solicitation includes Amendment 1, which updates the PWS, adds Attachment 6 (Questions and Answers), and extends the quote due date.

• Key attachments include: FAR Provisions and Clauses, Updated Performance Work Statement, Price List, Wage Determination, BPA Terms and Conditions, and Questions and Answers.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for laundry and dry-cleaning services, including pickup and delivery, for the 7th Force Support Squadron Linen Exchange at Dyess AFB, TX.

• The contractor shall provide all personnel, equipment, transportation, and supplies necessary for the service.

• Services include pickup and delivery of laundry and dry cleaning.

• Specific pickup and delivery points are identified, with Linen Exchange at Building 6132, 490 Avenue B.

• Pickups and deliveries for Linen Exchange are scheduled between 5:00 a.m. and 10:30 a.m.

• The PWS references various standards and guidelines, including JCAHO, ICC, International Fabricare Institute, and AAAHC.

• Missing and Damaged Articles: The contractor must ensure the quantity of articles delivered matches the quantity picked up. Any shortages or damages must be noted on the manifest. Lost items (missing for 7 calendar days) or items damaged beyond repair require reimbursement or physical replacement of the exact item, meeting specific standards.

• Quality Assurance: Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP), focusing on cleanliness, proper pressing, regulation creases, and absence of damage. Key performance objectives include compliance with pickup/delivery schedules (95%), packaging requirements (95%), workmanship and sanitation (95%), vehicle interior requirements (95%), repair performance (95%), and delivering correct quantities (95%).

• Services are to be performed at Dyess AFB, TX.

• The PWS does not explicitly state the contract period of performance but details daily/weekly pickup and delivery schedules.

• Holidays: Services will be adjusted for federal holidays, with actions performed on the first workday following the holiday if it falls on a weekend. AFGSC Family Days are also observed, with contractor notification provided in advance.

• Ceremonial Uniforms: Specific handling, transportation (hanging on rolling garment racks, enclosed/covered), and cleaning (professional dry-cleaning, no aqueous washing or high-heat sanitation) requirements apply to ceremonial uniforms.

• Repairs: Minor repairs (rips, tears, open seams, holes) are non-reimbursable. Reimbursable repairs include specific component replacements (zippers, buttons, snaps) and hemming, billed under separate Contract Line Items (CLINs).

• Contaminated Laundry: Special procedures apply for handling and cleaning contaminated laundry.

• Publications: Compliance with listed publications (JCAHO, AAAHC) is mandatory. Any revisions impacting contract price require a proposal and contracting officer approval.

• Method of Finish Codes: Various codes define cleaning and finishing methods (e.g., DC for Dry Clean, P for Pressed, OH for On Hanger, CF for Clear film Sealed).

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding solicitation FA466126Q0019, which pertains to military dress uniform cleaning services.

• Subcontractor Experience: The specialized corporate experience of a formally proposed subcontractor will be considered for the technical acceptability evaluation (Evaluation Factor 3), provided the proposal demonstrates the subcontractor will perform the uniform cleaning requirements.
• Lost or Damaged Articles: Contractors must physically procure and deliver exact replacement items to the Linen Exchange Manager. Reimbursement costs will not be offset from invoices; 'Estimated Replacement Costs' in Appendix A are for informational and liability valuation only.
• Payment Methods: The Government Purchase Card (GPC) will be the primary source of payment. DFARS 252.232-7006 will still be inserted and tailored for GPC use.
• Pricing for Reimbursable Repairs: Miscellaneous repairs (zippers, buttons, snaps) will be paid under the "Misc Component Repairs (Zippers/Buttons/Snaps)" CLIN. Minor repairs like hemming will be billed under the "Misc Hem Repairs" CLIN.
• Quantities for Evaluation: Estimated quantities used for pricing evaluation were directly pulled from the PWS and are reflected in Attachment 3: Price List.

This Q&A document clarifies key aspects of the solicitation, including evaluation criteria, contractor responsibilities for damaged items, payment procedures, and pricing for specific repair types. Bidders should ensure their proposals address these clarifications.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Texas, specifically for the counties of Callahan, Jones, and Taylor. It provides the minimum wage rates and fringe benefits required for various occupations when performing contract work subject to the Service Contract Act.

• Lists numerous occupational codes and titles, ranging from administrative support to technical occupations.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing." The document later details Health & Welfare benefits ($5.55 per hour or $222.00 per week) and specific Executive Order 13706 paid sick leave provisions.
• Includes notes on specific footnotes that may affect applicability or require conformance (e.g., Computer Employees, Air Traffic Controllers, Hazardous Pay Differentials, Uniform Allowance).
• Outlines the conformance process for occupations not explicitly listed.

This document is crucial for bidders to understand the labor costs associated with performing services under a contract in the specified geographic area. It establishes the minimum wages and benefits that must be paid to employees, directly impacting the cost proposal and overall bid competitiveness. Bidders must ensure their proposed wages and benefits meet or exceed these requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for laundry and dry-cleaning services for the 7th Force Support Squadron Linen Exchange at Dyess AFB, TX. The contractor shall provide all personnel, equipment, transportation, and supplies necessary to perform these services, adhering to specified standards and regulations.

• Services: Provide laundry and dry-cleaning services, including pickup and delivery.

• Pickup/Delivery Location: Linen Exchange, Building 6132, 490 Avenue B, Dyess AFB, TX.

• Pickup/Delivery Times: Monday through Friday, between 5:00 a.m. and 10:30 a.m.

• Holiday Operations: Services will be performed on the first government workday following a holiday. Specific federal holidays observed at Dyess AFB are listed.

• Missing/Damaged Articles: Contractor is responsible for shortages and damages. Reimbursement or replacement with new items is required for articles lost for seven (7) calendar days or damaged beyond repair.

• Unserviceable Articles: Contractor shall clean unserviceable and non-repairable articles and return them in a separately marked bundle.

• Transportation: Use of enclosed vehicles is required. Soiled and clean articles must not be transported together. Vehicle interiors must be cleaned after transporting contaminated laundry.

• Special Handling: Specific instructions are provided for polyester/cotton uniforms (preventing wrinkles/shrinking, bleach use) and ceremonial uniforms (dry-cleaning, pressing, spot treatment, handling of contaminated items).

• General: Articles must be clean, free from soil, lint, dust, stains, bacteria, fungi, and other microorganisms. Work must be performed under sanitary conditions.

• Quality Assurance: Performance will be evaluated based on a Quality Assurance Surveillance Plan (QASP), focusing on cleanliness, proper pressing, regulation creases, and absence of damage.

• Service Summary: Key performance objectives include complying with pickup/delivery schedules (95%), packaging requirements (95%), workmanship and sanitation (95%), vehicle interior requirements (95%), performing repairs (95%), and delivering correct quantities (95%).

• Place: Dyess AFB, TX.

• Period: Not explicitly stated in this document, but implied to be ongoing based on the nature of the services.

• Compliance: Adherence to JCAHO, ICC, International Fabricare Institute Publications, and AAAHC standards is required.

• Health & Safety: Compliance with federal, state, local Department of Health regulations, and OSHA is the contractor's responsibility.

• Repairs: Minor repairs (rips, tears, open seams, holes less than four inches) are non-reimbursable. Replacement of zippers, buttons, or snaps will be reimbursed per the applicable contract line item.

• Reperformance: Unsatisfactorily cleaned articles must be re-cleaned at no additional cost.

• Publications: Compliance with listed publications (JCAHO, AAAHC) is mandatory.

• Provides workload quantity estimates, finishing requirements, and estimated replacement costs for various laundry items, dry-clean items, and Honor Guard ceremonial uniforms.

Form / Attachment / Pricing Sheet

This document is a price list for laundry services, specifically detailing costs for APF Laundry, Dry Clean services, and Honor Guard Ceremonial Uniforms.

• APF Laundry: Includes items such as "Misc Hem repairs," "Hot Pads, Food Service," "Napkins," "Sleeping Bags," "Coveralls. Green/White," "Aprons, Food Handler," "Chem Suites," "Tablecloths," and "Gortex Coveralls." Quantities and package sizes are provided for some items.
• Dry Clean: Lists "Chef Jacket" and "Chef Hat" with annual estimate quantities.
• Honor Guard Ceremonial Uniforms: Details various uniform items for males and females, including "Service Dress Coat," "Lightweight Jacket w/ Liner," "All Weather Coat," "Ceremonial Hat," and "Dress Blue Pants/Shirts" (long and short sleeve). Annual estimate quantities and package sizes are listed.

This pricing sheet is crucial for bidders to understand the cost structure associated with the laundry services. It provides estimated quantities and unit pricing for a wide range of items, which will be essential for developing their proposals and calculating their own pricing strategies.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (Request for Quote - RFQ) for a commercial service Blanket Purchase Agreement (BPA). The government intends to procure drycleaning and laundry services, specifically excluding coin-operated services.

• The core service is drycleaning and laundry.

• Offerors must provide a technical approach detailing how they will fulfill all tasks outlined in the Performance Work Statement (PWS).

• Offerors must demonstrate significant corporate experience in cleaning and preservation of military dress uniforms (e.g., Service Dress, Mess Dress), including detailed descriptions of at least two projects from the past five years with client names and verifiable references.

• Contractors must be located within 45 miles of Dyess AFB, TX, or identify a subcontractor meeting this requirement.

• Offerors must provide a price list for all items as detailed in the PWS.

• The estimated ordering period for the BPA is five (5) years from the date of award.

• Specific period of performance timelines will be determined at the call level.

• Payment terms are NET 30, unless otherwise specified by the offeror.

• Offers are considered FOB Destination.

• Quotes must be submitted via email to samuel.gonzales.1@us.af.mil and trevor.finch.1@us.af.mil.

• Deadline for receipt of offers: 30 April 2026, 03:00 PM (CDT).

• Evaluation will be based on technical acceptability and price (best value).

• Technical acceptability requires a sound technical approach and demonstrated experience meeting specialized requirements for military dress uniforms.

• Pricing will be evaluated for best value and reasonableness.

• Unbalanced or unrealistic pricing may result in removal from consideration.

• NAICS Code: 812320 (Drycleaning and Laundry Services, except Coin-Operated).

• Size Standard: $8.0 M.

• Type of Set-Aside: None (Mandatory Source is an option, but not specified as the set-aside).

• The government reserves the right to cancel this solicitation.

• Offerors are not required to use the provided RFQ pages 2 and 3, but must include all information contained therein if not used.

• Attachments include: FAR Provisions and Clauses, Performance Work Statement, Price List, Wage Determination, and BPA Terms and Conditions.

Form / Attachment / Pricing Sheet

This document outlines the Blanket Purchase Agreement (BPA) Terms and Conditions for Laundry Cleaning Services at Dyess AFB, TX. It details the procedures for ordering, the scope of the agreement, pricing, and other administrative requirements.

• Ordering Procedures: BPA Calls are made per the Performance Work Statement (PWS) or at the Contracting Officer's discretion.
• Scope of Work: Covers furnishing all labor, services, materials, equipment, and transportation for laundry cleaning operations as identified in the PWS.
• Modifications & Cancellations: Agreements can be modified or canceled with 30 days' notice, with exceptions for statutory requirements.
• Pricing: Contractor warrants prices are the lowest offered to any customer. A firm unit price list must be submitted and approved by the Contracting Officer. Pricing adjustments are allowed annually.
• Call Limitations: Individual purchase calls are limited to $25,000.00. The BPA Master Dollar Limit is $350,000.00.
• Authorized Callers: A list of authorized individuals will be provided by the Contracting Officer.
• Delivery Tickets & Invoices: Specific information is required on delivery tickets and summary invoices.
• Period of Performance: Estimated from May 1, 2026, to April 30, 2031 (5 years).
• Shipping: FOB Destination, Dyess AFB, TX.

This document is crucial for potential bidders as it defines the framework and terms under which laundry cleaning services will be procured. It outlines the ordering process, payment terms, pricing requirements, limitations, and the overall duration and value of the BPA. Bidders must understand these terms to prepare accurate proposals and to operate within the established agreement if awarded.

Forms / Attachments / Pricing Sheets

This document lists FAR and DFARS clauses that are incorporated by reference into the solicitation. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clause Number and Title: Identifies each clause by its unique number and descriptive title.
• Alternate/Dev No: Indicates any deviations or alternate versions of the clause.
• Year-Month: Specifies the effective date of the clause.
• Section: Denotes the section within the solicitation or contract where the clause is located.

Bidders must review these clauses to understand their obligations and the government's requirements. Key clauses highlighted include:

• 252.203-7000 series: Requirements related to compensation of former DoD officials and whistleblower rights.
• 252.204-7008, 252.204-7012, 252.204-7018: Clauses related to safeguarding covered defense information, cyber incident reporting, and prohibitions on acquiring certain telecommunications equipment or services.
• 252.232-7003, 252.232-7006: Instructions for electronic submission of payment requests and receiving reports via Wide Area WorkFlow (WAWF).
• 52.219-6, 52.219-8: Clauses related to small business set-asides and opportunities.
• 52.222 series: Clauses covering equal opportunity, employment reports, service contract labor standards, and combating trafficking in persons.
• 52.237-7017: Details requirements for individual laundry services.
• 52.222-42: Statement of Equivalent Rates for Federal Hires, for informational purposes.

Bidders should pay close attention to clauses requiring representations and certifications, as failure to comply may impact their ability to be considered for award.