Laundry Services - Crow Service Unit

Statement of Work (SOW)

To provide non-personal laundering services for the Crow / Northern Cheyenne Hospital – Crow Service Unit (CSU) located in Crow Agency, Montana. The CSU is a 24-bed facility that processes approximately 4,100 pounds of soiled linen per month.

• Provide all necessary personnel, equipment, transportation, and materials for laundering services.

• Pick up soiled linen items from the CSU facility.

• Sort and launder soiled linen items.

• Deliver clean linen items to the CSU.

• Services to be performed on a twice-a-week basis during normal operation hours.

• Pickup and Delivery: Twice weekly (Monday-Friday, 8:00 AM - 5:00 PM), excluding Federal Holidays. Contractor to record pickup and delivery tickets weekly and consolidate with CSU-Housekeeping Technical Point of Contact (TPOC).

• Re-Performance: Unsatisfactorily cleaned items must be re-cleaned at no additional cost and returned on the next scheduled delivery day. Re-cleaned items must be segregated and labeled.

• Laundry Services: Must adhere to standards set by the American Institute of Laundering, Joint Commission (TJC), OSHA, and relevant federal, tribal, state, and local regulations. Laundry sorting areas must be separate. Special controls for transporting contamination-free laundry are required, including the use of germicide-cleaned laundry carts and vehicles. All items must be dry, free from spots, stains, holes, rips, lint, hair, and other foreign matter. A 5% rejection rate for unserviceable items is acceptable.

• Packing: Cleaned linen to be pre-sorted by size and type, with a production sheet and shortage/changes indicated on the delivery ticket.

• Inspection: CSU Housekeeping Department will inspect delivered items. Items not meeting standards must be withdrawn and re-cleaned.

• Segregation: Contractor must ensure CSU laundry is returned and not mixed with other facilities' laundry.

• Place of Performance: Crow/Northern Cheyenne Hospital, 1 Hospital Way, Crow Agency, Montana 59022.

• Period of Performance: One (1) base year plus four (4) one-year option periods. Dates to be established at time of award.

• Contractor to provide laundry carts.

• Vehicles used for transport must be cleaned with a germicide.

• Quality of work must be maintained; items showing permanent stains or wear must be re-cleaned.

• Monthly invoices due no later than the first working day of the next month.

Solicitation / RFP / RFQ

This document is a Wage Determination (No. 2015-5397, Revision No. 27) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and fringe benefits for various occupations in specific counties of Montana. This determination is typically incorporated into solicitations and contracts governed by the Service Contract Act.

This document lists specific occupational codes, titles, and their corresponding minimum hourly wage rates. It also specifies required fringe benefits for these occupations.

This document itself does not detail contract type, period of performance, or estimated value. It serves as a basis for those details in a specific solicitation or contract.

Not applicable to this document. This is a wage determination, not a solicitation for proposals.

Not applicable to this document.

• The wage determination applies to the Montana counties of Big Horn, Blaine, Chouteau, Fergus, Glacier, Hill, Judith Basin, Liberty, Musselshell, Petroleum, Pondera, Teton, Toole, and Wheatland.
• Fringe benefits are required and follow the occupational listing.
• Specific notes are provided regarding Executive Orders 13706 (Paid Sick Leave) and 13658 (minimum wage rate adjustments), as well as details on vacation and holiday entitlements for covered employees.
• A conformance process is outlined for situations where a contractor needs to employ individuals in classifications not listed in the wage determination.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Laundry Services for the Crow/Northern Cheyenne Hospital at the Crow Service Unit in Crow Agency, Montana. The acquisition is set-aside for small business concerns. The government anticipates awarding a single Firm Fixed Priced Purchase Order.

• Laundry services are required for an estimated volume of 49,200 pounds of soiled linen per year.

• The solicitation includes CLINs for the cost of laundry service per pound and service charge per visit for the base year and four option years.

• Contract Type: Firm Fixed Priced Purchase Order.

• Period of Performance: Twelve months with four (4) 12-month option periods.

• Estimated Value: Not explicitly stated, but the SB Size Standard is $47.0 Million.

• Quotes are due no later than 3pm MT on March 6, 2026.

• Quotes must be submitted via electronic mail to Tanya.azure@ihs.gov.

• Offers must be firm for at least 90 days from receipt.

• Evaluation factors include Technical (Management, Quality Assurance, Customer Service), Past Performance (Relevance/Quality, Performance Confidence), and Price (Reasonableness, Balanced Pricing).

• The award will be made to the responsible offeror whose offer is most advantageous to the Government, considering price and other factors.

• This acquisition is set-aside for small business concerns.

• NAICS Code: 812332 - Industrial Launderers.

• The solicitation incorporates FAR and HHSAR provisions and clauses by reference. Full text can be accessed at www.acquisition.gov.

• A Statement of Work (SOW) is attached as Document Attachment 1.

• Points of Contact are provided for the Contract Specialist, Contracting Officer, and Contracting Officer's Representative.