Laundry Services PHNSY&IMF

Solicitation / RFP / RFQ

This solicitation is for laundry support services for Pearl Harbor Naval Shipyard. The government is procuring services to pick up, launder, and return various types of workwear.

• Provide laundry services for various types of coveralls (General Purpose, Arc Flash, Painter, Sand Blaster).

• Services include picking up laundry daily, Monday-Friday (excluding federal holidays), performing required services, and returning laundry within 24 hours.

• The contractor shall provide all labor, personnel, materials, and transportation.

• The contract is for commercial products and services.

• The period of performance for the base year is April 18, 2026, to April 17, 2027.

• Option periods extend performance up to April 17, 2031, with varying durations.

• The North American Industry Classification Standard (NAICS) code is 812332, with a size standard of $47,000,000.00.

• Funds are not presently available for this contract; obligation is contingent upon availability of appropriated funds.

• Offerors must submit a complete quote including:

  • Standard Form 1449 (blocks 17a, 30a & c completed).
  • Unit prices and total amounts for CLINs 0001, 1001, 2001, 3001, and 4001.
  • A detailed technical quote (not to exceed 8 pages) demonstrating knowledge and approach to the PWS.
  • An itemized price breakdown.

• Offers must be delivered via email to the specified Government Points of Contact by the closing date and time.

• The offer due date is March 27, 2026, at 10:00 AM local time.

• Evaluation will be based on technical capability and price. The award will be made to the lowest priced technically acceptable offeror.

• This acquisition is a Small Business set-aside.

• Offerors must possess a valid CMMC Level 1 (Self-Assessment) certification at the time of offer submission and for the duration of any resulting contract. Failure to meet this requirement will result in ineligibility for award.

• The contract includes various FAR and DFARS clauses, including those related to cybersecurity maturity model certification (CMMC), payment instructions (WAWF), and labor rates.

• Inspection and acceptance will occur at Pearl Harbor Naval Shipyard.

Form / Attachment / Pricing Sheet

This document outlines "Contractor Security Requirements for PHNSY&IMF's Controlled Industrial Area, Security Islands, Controlled Nuclear Information Areas, Nuclear Work Areas, and/or Other Sensitive Areas." It details the security protocols and procedures that contractors and their personnel must adhere to when accessing these restricted areas. This includes requirements for identification, access badges (SACBs), background checks, and specific procedures for entering various zones.

• Access Control: Details on obtaining access badges (Green, Yellow, Red, White) based on the type of area and personnel clearance.
• Identification Requirements: Specifies acceptable documents for proof of U.S. Citizenship and the need for valid identification cards (e.g., DBIDS).
• Area-Specific Rules: Outlines requirements for entering Controlled Industrial Areas (CIA), Sensitive Areas (OSA), Security Islands (SI), Controlled Nuclear Information Areas (CNIA), and Nuclear Work Areas (NWA).
• Vehicle Access: Criteria for contractor vehicles entering the CIA, including registration, company logo display, and purpose of entry.
• Prohibited Items/Activities: Restrictions on photography, portable electronic devices (PEDs) in certain areas, and parking.
• Reporting & Notification: Procedures for reporting lost/stolen property, requesting guard services, and providing advance notification for work impacting security.
• Appendix (1): Lists acceptable documents for proof of U.S. Citizenship.

This document is critical for any bidder whose work may require access to the PHNSY&IMF facility. It directly impacts personnel planning, security clearance requirements, site visit procedures, and operational logistics. Bidders must understand these requirements to ensure their employees can gain necessary access and comply with all security protocols, which may affect project timelines and costs.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide comprehensive laundry and dry-cleaning services for the Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY&IMF) to ensure the cleanliness and sanitary condition of safety coveralls used by personnel performing hazardous duties.

• Provide laundry services for one base year plus four one-year options.

• Services include pickup, cleaning/laundering, drying, conditioning, ironing, folding, delinting, packing, counting, special handling/treatment, sorting, and delivery.

• Turn-around time for serviced items is 24 hours, with exceptions for weekends and holidays (next workday delivery).

• Specific items to be laundered include general purpose, arc flash, painter, and sandblaster coveralls.

• Contractor is responsible for repairs to minor tears (<= 3 inches) and holes (<= 1 inch diameter).

• Special handling for biohazard or contaminated items as advised by the government.

• Items must be clean, free of soil and stains, and free of bacteria, fungi, and other microorganisms.

• Laundry processes must comply with manufacturer's recommendations, commercial standards, and OSHA/HIOSH regulations for biohazard items.

• Soaps and detergents must be at least 90% biodegradable.

• Items must retain original shape and dimensions, avoiding excessive shrinkage, fading, or loss of strength.

• Pick-up/delivery must occur on designated days/times at least 95% of the time.

• 95% of all serviced items must meet industrial standards for laundry processing, packaging, and workmanship.

• Must deliver no less than 95% of the quantity on the delivery ticket.

• Period of Performance: One base year plus four one-year options.

• Pick-up and Delivery Location: PEARL HARBOR NAVAL SHIPYARD AND IMF.

• Pick-up/Delivery Hours: Monday thru Friday between 0630 and 1100.

• Government Operating Hours: 6:30 AM to 3:00 PM, Monday through Friday, excluding Federal holidays and weekends.

• Contractor must maintain a Quality Control Plan (QCP).

• Contractor employees must be U.S. citizens and registered with DBIDS for access.

• Contractor must coordinate with TPOC or COR for DBIDS passes.

• Contractor employees must clearly identify themselves as contractors.

• Special Mission/Contingencies: Extended 24-hour service may be required during emergencies, with negotiated terms and a contract modification.

• Invoicing: Monthly invoices submitted via Wide Area Workflow (WAWF), no later than the 3rd working day of the following month.

• Records: Contractor must maintain and make available laundry counting equipment accuracy certification, laundry count records, and invoices.

Other / Unclassified

This document outlines the Operations Security (OPSEC) contract requirements for contractors working at the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF). It defines OPSEC and the purpose of an OPSEC plan, stating that an OPSEC plan is not required for this specific contract, but contractors must adhere to basic OPSEC contract requirements.

This document is crucial for bidders as it details the contractor's responsibility to avoid inadvertent disclosure of unclassified or classified information. It specifies what constitutes Critical Information (CI) and provides examples of such information, including Personally Identifiable Information (PII), operation schedules, equipment capabilities, and sensitive imagery. The document also outlines required countermeasures, such as not posting sensitive information on public websites or social media, shredding sensitive documents, and reporting any unauthorized disclosures. Adherence to these OPSEC requirements is mandatory and failure to comply may result in removal from the assignment, contract termination, or criminal prosecution. It also includes a policy on Personal Electronic Devices (PEDs) and their controlled use within the shipyard.

Form / Attachment / Pricing Sheet

This document, "Contractor Safety & Mishap Information," is a form (Enclosure 1) intended to capture essential safety and mishap-related details from contractors working with the Pearl Harbor Naval Shipyard and Intermediate Maintenance Facility (PHNSY&IMF).

• Contractor Information: Name, Contract Number, Project Title.
• Key Personnel: Contractor local representative and Local Government Representative overseeing the contractor, including their contact details.
• Work Description: A "big picture" description of the work to be performed.
• Location: Where the work will be accomplished.
• Timeline: The time frame for work accomplishment.
• Reporting: Point of contact for contractor mishap reporting.
• Hazard Mitigation: Identification of work processes that could affect other employees and the controls/preventive measures to mitigate these hazards.
• Safety and Health Plans: Identification and provision of applicable safety and health plans (e.g., hazard communication, confined space, asbestos/lead abatement, respiratory protection, emergency response).

This form outlines the critical safety information that contractors must provide to PHNSY&IMF. Bidders should review this form to understand the expected safety protocols, reporting requirements, and the types of safety plans they will need to develop and submit as part of their contractual obligations. It highlights the importance of safety management and hazard control in the performance of work at this facility.

Wage Determination

This document, "Wage Determination Rev. No. 27," issued by the U.S. Department of Labor, establishes the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act. It applies to contracts in American Samoa, Hawaii, and Johnston Island.

• Applicability: This wage determination is crucial for any bidder on a Service Contract Act-covered contract in the specified locations. It dictates the minimum compensation employees must receive.
• Occupational Listings: The document provides a comprehensive list of occupations, each with a corresponding "OCCUPATION CODE," "TITLE," and "RATE." Bidders must ensure their proposed wages meet or exceed these rates for the relevant occupations.
• Fringe Benefits: The document explicitly states that "Fringe Benefits Required Follow the Occupational Listing." While specific fringe benefit amounts are not detailed in this excerpt, bidders must account for them as per the Service Contract Act.
• Executive Orders: Notes reference Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), which may impose additional requirements or wage floors on covered contracts.
• Conformance Process: Information is provided on the process for requesting additional classifications and wage rates if an occupation is not listed in this determination. This involves submitting a SF-1444 and requires contractor action prior to performance.
• Exemptions: The document clarifies that it does not apply to exempt computer professionals or certain other employees meeting specific criteria.

Bidders must use this document to accurately calculate labor costs for their proposals, ensuring compliance with federal wage and hour laws for service contracts in the specified geographic areas. Failure to adhere to these wage determinations can lead to contract violations.

Form / Attachment / Pricing Sheet

This document, "Environmental Protection Guidelines for Contractors on Facilities Projects at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility," outlines the environmental compliance requirements for contractors. It details regulations, points of contact, responsibilities, and procedures related to environmental protection during contract work.

• Environmental Compliance: Emphasizes the importance of adhering to Federal, State of Hawaii, and local environmental laws and regulations.
• Regulations: Lists specific regulations and permits applicable, including CFR, HAR, and NPDES permits.
• Points of Contact (POC): Provides contact information for the PHNSY&IMF Environment Division (Code 106.3) for environmental matters.
• Contractor Environmental Manager (EM): Outlines the responsibilities and minimum qualifications (5 years of experience and current training) for the EM and alternates.
• Training Requirements: Details mandatory training, including ECATTS (Environmental Compliance Assessment, Training and Tracking System) and specific environmental topics.
• Plan Submittals: Requires contractors to submit an environmental protection plan covering general information, natural resources, storm water, waste management, sampling, clean air, abatement, demolition, surveillance, and best management practices.
• Hazardous Materials (HM): Addresses handling, transportation, and storage of HM, including Safety Data Sheets (SDS) and reporting requirements.
• Spill Prevention and Reporting: Outlines procedures for preventing, containing, and reporting spills of oil, hazardous substances, and waste.
• Clean Water: Details requirements for dry dock controls, storm water management, and industrial wastewater disposal.
• Waste Management: Covers the characterization, management, and disposal of hazardous waste (HW), non-regulated waste, fluorescent tubes, asbestos waste, and excess soil.
• Specific Materials: Provides guidance on Polychlorinated Biphenyls (PCBs), recyclables, smoke detectors, tritium signs, gas cylinders, and general refuse.

This document is critical for any contractor bidding on or performing work at Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility. It establishes the environmental standards, procedures, and responsibilities that must be integrated into project planning and execution. Bidders must understand these requirements to accurately estimate costs, develop compliant work plans, and ensure successful contract performance. Failure to comply can result in penalties and project delays.