LBNF Liquid Argon LAr Circulation Equipment

Form / Attachment / Pricing Sheet

This document is a P&ID (Piping and Instrumentation Diagram) for the LAr Circulation Pumps System VD. It details the layout, components, and instrumentation for the system, including cryostat turbine pumps, circulation piping, and associated valves and sensors.

• System Components: Identifies various pumps (e.g., CRYOSTAT-TURBINE PUMP 1, 2, 3), valves (e.g., HV, PV, SV, FCV, PSV), and instrumentation (e.g., PT, PDT, FT, TE, ZSC, ZSO).
• Piping and Connections: Shows different sizes of piping (e.g., 1/4", 1/2", 2", 4", 6") and their connections, including references to other drawing sheets (e.g., F10028329.12, F10028329.15).
• Instrumentation Symbols: Uses standard symbols to represent control valves, pressure transmitters, temperature elements, etc.
• Revision History: Includes a table detailing revisions to the drawing, with dates and approval signatures.

This diagram is crucial for bidders to understand the physical layout, operational flow, and control systems of the LAr circulation pumps. It provides essential details for designing, fabricating, installing, or maintaining the specified equipment and piping. Bidders should use this to ensure their proposals align with the system's design and requirements.

Amendment / Modification

This amendment provides instructions for downloading the STP file associated with RFP-LBNF-372669-JD. Due to large file sizes and SAM.gov platform limitations, the STP file is not directly attached but is available via a Fermilab OneDrive portal.

This amendment primarily addresses the distribution method for the STP file.

Bidders are instructed to access the STP file through the provided OneDrive link to ensure they have the necessary data for their proposals.

Amendment / Modification

• The offer closing date has been extended to January 5, 2026, at 5:00 P.M. CST-Chicago.

• The deadline for receipt of written technical questions has been extended to December 8, 2025.

• Answers to vendor questions have been provided.

• A .stp file of the valve box from the integration team has been provided for reference purposes only, as this is a design-build situation.

• A version of the P&ID has been included to clarify tie points for scope definition.

• Proposal Due Date

• Deadline for technical questions

• Scope of Work (clarified via P&ID and Q&A)

• Proposal deadline extended to January 5, 2026.

• Deadline for technical questions extended to December 8, 2025.

• Offerors may submit changes to proposals via email if they reference the solicitation and amendment number and are received before the new proposal due date.

Solicitation / RFP / RFQ

This Request for Proposals (RFP) is for the acquisition of Liquid Argon Circulation VD and HD for the Long-Baseline Neutrino Facility (LBNF). The scope includes the engineering, manufacture, testing, and delivery of equipment, valves, and instrumentation for the LAr Circulation System.

• Engineering, manufacturing, testing, and delivery of Liquid Argon Circulation VD and HD.

• Compliance with the Statement of Work (Attachment J-4).

• Submission of technical reports as specified.

• Adherence to packaging, marking, and shipping requirements.

• Successful completion of factory acceptance tests.

• Type: Firm Fixed Price (FFP) subcontract.

• Period of Performance: Delivery dates are specified for seven milestones, ranging from April 2026 to December 2027. Offerors must comment on the feasibility of these dates and provide their forecasted delivery dates.

• Questions and inquiries deadline: November 20, 2025.

• Proposal submission deadline: December 4, 2025, by 5:00 p.m. Central Daylight Savings Time.

• Proposals to be submitted via email to jeremyd@fnal.gov.

• Two separate PDF volumes required: Technical Proposal and Price/Contractual Proposal.

• Evaluation will be based on a Tradeoff source selection method, considering best value, price, past experience, technical merit of the approach, and quality.

• Award is anticipated by December 31, 2025.

• Not explicitly stated, but a Small Business Subcontracting Plan is required unless the offeror is a small business.

• The RFP includes a model subcontract (Sections A-K).

• FFDG reserves the right to reject any or all offers.

• Offerors must acknowledge receipt of any amendments to the solicitation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the Scope of Work for the Liquid Argon (LAr) Circulation System Vertical Drift (VD) and Horizontal Drift (HD) equipment for the Long-Baseline Neutrino Facility (LBNF).

• Detailed engineering of the Vacuum Jacketed Pump Valve Box, including associated valves, instrumentation, support structures, and cryogenic protection equipment.

• Development of a project schedule covering engineering, manufacturing, testing, and shipping.

• Procurement of materials for the Vacuum Jacketed Pump Valve Box and associated components.

• Manufacturing of the Vacuum Jacketed Pump Valve Box and associated components.

• Testing of fabricated items according to applicable codes and specifications.

• Management, ESH, QA/QC oversight, and subcontract administration.

• The scope includes: Vacuum Jacketed Pump Valve Box, MLI insulated piping, instrumentation, isolation valves, pressure safety valves, and cryogenic equipment protection (platforms, ladders, supports).

• The LAr Circulation System VD for the Cryostat VD includes three pump valve boxes housing pumps (not part of scope), Coriolis flow elements, various pneumatic and manual valves, pressure safety valves, vacuum breakers, diverter valves, and instrumentation (pressure transmitters, indicators, differential transmitters, temperature transmitters).

• Un-insulated piping includes 304SS piping and tubing for vent headers and purge lines.

• Cryogenic equipment protection includes ladders, modular platforms, support beams, and safety railings.

• The supply is designed for an operational lifetime of 30 years.

• Equipment is intended for indoor use inside the Detector Cavern.

• Adherence to numerous applicable codes and standards (e.g., ASME, API, ASTM, NFPA, OSHA).

• Specific requirements for materials, manufacturing, welding, cleaning, and shipping.

• Rigorous examinations, inspections, and tests, including non-destructive testing, leak tightness tests, pressure tests, and cold tests.

• Factory Acceptance Test (FAT) and FERMIFORWARD Incoming Inspection at SURF.

• Detailed documentation and project management requirements, including QA/QC and a project schedule.

• All documents to be in English, using dual units (Imperial first, then SI).

• Subcontractor must provide a manufacturing plan, QA plan, and detailed design submittals at various stages.

Other / Unclassified

This document, "LBNF/DUNE-US LAr Circulation Packages J-8 Project Management Requirements, Quality Assurance and Quality Control Plan," outlines the requirements for managing, controlling, and documenting all activities related to the procurement, fabrication, and installation of LAr Circulation Packages for the Long-Baseline Neutrino Facility (LBNF) / Deep Underground Neutrino Experiment (DUNE) - US project. It details quality assurance and control (QA/QC) services, welding standards, installation procedures, documentation requirements, shipping specifications, project management protocols, and the overall quality assurance program.

This document is crucial for potential bidders as it defines the stringent quality, management, and procedural requirements that must be adhered to for the LAr Circulation Packages. It specifies standards for manufacturing, welding (including the use of GTAW process and qualified welders), installation, documentation, and reporting. Bidders must understand and be prepared to comply with these requirements, including the need for a comprehensive Quality Assurance Program, detailed submittals, and adherence to specific design review processes (PDR, FDR, PRR). The document also outlines responsibilities for project management and quality control, which will impact how work is executed and overseen. Understanding these requirements is essential for developing accurate proposals and ensuring successful project execution.

Form / Attachment / Pricing Sheet

This document, "J-13 Project Schedule," outlines the administrative and procedural requirements for documenting the progress of engineering, manufacturing, and testing for the LBNF/DUNE-US Project LAr Circulation Packages. It details provisions for creating and updating schedules, reporting progress, managing resources, and coordinating activities among subcontractors and stakeholders.

• Scope: Encompasses scheduling aspects including administrative requirements, summary of requirements, definitions, informational submittals, quality assurance, coordination, subcontractor schedules (detailed engineering and manufacturing phases), and Critical Path Method (CPM) schedule requirements.
• Deliverables: Specifies requirements for engineering schedules, manufacturing schedules, schedule updating reports, material location reports, and unusual event reports.
• Scheduling Tools: Mandates the use of Primavera (P6) for schedule preparation.
• Reporting: Outlines requirements for status reports, upcoming work summaries, schedule updating submittals, and recovery schedules.
• Quality Assurance: Details scheduler qualifications and the process for prescheduling conferences.

This document is crucial for potential bidders as it defines the project management and scheduling expectations. It specifies how progress will be tracked, reported, and managed, including the use of CPM, required submittals, and reporting frequencies. Understanding these requirements is essential for developing accurate proposals and managing project execution effectively.

Form / Attachment / Pricing Sheet

This document contains engineering drawings (BNCP-76-998) detailing interface specifications for a liquid argon exterior component, likely a pump or similar apparatus. It provides critical dimensions and assembly information for integration into a larger system.

• Isometric View: Shows a 3D representation of the component, including motor, junction box, and mounting plate.
• Elevation and Plan Views: Provide detailed measurements for discharge and inlet diameters, mounting plate thickness, and overall dimensions.
• Weld Detail (Detail A): Specifies requirements for customer welds, including minimum overlap between housing and mounting plate IDs.
• Installation View: Illustrates the minimum clearance hole and angular clearance arc required for pump housing installation.
• Component Details: Notes on motor cooling, SMA feedthru for accelerometer, rotating assembly bolts, and lifting provisions.
• Tolerances and Standards: References ASME Y14.5M-1994 for interpretation of dimensions and tolerances, with specific values provided for linear, angular, and surface roughness.

This drawing is essential for bidders to understand the physical interface requirements, mounting constraints, and critical dimensions for the equipment being procured. It directly impacts installation planning, system integration, and potential fabrication or modification needs. Bidders must ensure their proposed solution or existing equipment can meet these specified interface details.

Form / Attachment / Pricing Sheet

This document, "FFDG GENERAL TERMS AND CONDITIONS FOR SUPPLIES (08/2025)", outlines the standard terms and conditions that will govern subcontracts for supplies issued by Fermi Forward Discovery Group, LLC (FFDG). It serves as a foundational document for potential bidders to understand the contractual obligations and requirements.

• General Provisions: Definitions, scope of subcontract, independent contractor status, assignment, acceptance, and time is of the essence.
• Payment Terms: Details on when and how payment will be made.
• Inspection: FFDG's right to inspect and test supplies.
• Licenses and Permits: Subcontractor's responsibility to maintain all applicable licenses.
• Changes and Modifications: Procedures for handling changes to the subcontract, including equitable adjustments.
• Indemnification and Liabilities: Subcontractor's obligation to indemnify FFDG and related entities.
• Warranty: Subcontractor's warranty for supplies, including repair or replacement for defects.
• Suspect/Counterfeit Parts: Requirements to ensure supplied items are genuine and not counterfeit.
• Termination and Non-Waiver of Defaults: Conditions under which the subcontract can be terminated.
• Laws and Regulations: Compliance with all applicable federal, state, and local laws.
• Disputes: Procedures for resolving disputes, including negotiation, mediation, and arbitration.
• Release of Information: Restrictions on disclosing information related to the subcontract.
• Notifications: Requirements for notifying FFDG of certain actions or circumstances.
• Entire Agreement and Order of Precedence: Defines the components of the subcontract and how inconsistencies will be resolved.
• Site and Facilities Access: Requirements for personnel accessing FFDG or Fermilab facilities.
• Environment, Safety & Health (ES&H): Subcontractor's responsibilities for safety and environmental compliance.
• Stop-Work Order: FFDG's right to issue stop-work orders.
• Insurance: Requirements for insurance coverage.
• Incorporated Clauses: Lists numerous Federal Acquisition Regulation (FAR) and Department of Energy Acquisition Regulation (DEAR) clauses that are incorporated by reference, with specific applicability based on subcontract value and type.

This document is critical for any vendor considering a subcontract with FFDG for supplies. It details the legal and operational framework of the subcontract, including payment terms, warranty obligations, dispute resolution processes, and compliance requirements. Bidders must review these terms carefully to understand their potential liabilities and responsibilities, and to ensure they can meet all stipulated conditions before submitting a proposal or accepting an award.