LBNF/DUNE-US South Dakota Transportation Services

Amendment / Modification

• The Proposal Due Date has been extended from 5 PM Central Time on October 17, 2024, to 5 PM Central Time on October 21, 2024.

• Section I, "DUE DATE FOR PROPOSALS", has been modified.

• The proposal deadline has been extended to October 21, 2024. Bidders must acknowledge this Addendum prior to the new hour and date set forth in the solicitation. Changes to previously submitted bids may be made via email, provided the email references the Solicitation and this Addendum and is received before the new opening time.

Amendment / Modification

This addendum (Addendum No. 2) to Solicitation LBNF-357400-SH provides additional information and clarifications.

Key changes include:

• Replacement of the J-3 Price Sheet with J-3 Price Sheet R2.

• Addition of a "Check List" sheet for convenience.

• Clarification of minimum requirements, referencing Section L12.2.

• Confirmation that Section L12.2 describes minimum truck requirements and Attachment J-3 is the Price Sheet. Section L17 addresses subcontracting.

• Specification that drivers need appropriate training, licensing, and endorsements per DOT guidelines for material transport.

• Reference to Section E.1 of the Statement of Work for driver PPE requirements.

• Clarification that the minimum quantity of equipment refers to what is available for use, not necessarily owned by the offeror, and can be owned, leased, or rented.

• Confirmation that 5-year corporate experience is a requirement, though experienced drivers are a plus.

• Instructions to submit proposals via email to shorton@fnal.gov.

• Clarification on "out-of-gauge" and "overweight" shipments, indicating step decks/double dropdeck trailers should prevent these, with "out-of-gauge" being a placeholder for rates.

• Statement that no past instances of specialized services for oversized shipments were required, with all shipments accommodated by stepdeck chassis.

• Information that telehandlers, forklifts, or overhead/mobile cranes will be used for removing heavier loads from trailers.

• Confirmation that FRA has a dedicated project logistics team coordinating delivery schedules.

• Estimated delivery frequency of 4 trucks per day, with a scale-down as installation progresses.

• Reference to SAM.gov for project timeline and specific transportation expectations.

• Clarification that documentation for Experience Modification Rate (EMR) should be available from the insurance company.

• Confirmation that there will be no back haul for waste, referencing the revised Price Sheet.

• Correction of Base Year and Option Year dates for the contract, with the Base Year now being 01/Dec/2024 - 30/Nov/2025.

• Attachment J-3 Price Sheet (replaced by R2)

• Section L12.2 (minimum requirements, truck types)

• Section L17 (subcontracting)

• Section E.1 of the Statement of Work (PPE)

• Solicitation dates (Base Year and Option Years)

• Proposal submission deadline remains 5pm CST on October 17, 2024.

• Award projected for December 01, 2024.

• Transport activity to begin around March 2025.

• Bidders must acknowledge this addendum via the Representations, Certifications and Acknowledgments (PUR-466) or by separate email.

Forms / Attachments / Pricing Sheets

This document, "J-3 Price Sheet R2.xlsx", contains detailed pricing information for various transportation and warehousing services. It is intended for bidders to use in preparing their proposals by outlining the rates for different services, equipment types, and timeframes.

• Service Categories: Includes rates for South Dakota Warehousing Services (SDWF/SURF), South Dakota Steel Storage Service (SDSSS) to Sanford Underground Research Facility (SURF), and general transportation services.
• Rate Types: Differentiates between "ALL IN Firm Fixed" rates and "Hourly Rate" for services like wait time, detention, and tarping.
• Service Details: Specifies rates based on day type (Week Day, Sunday, Federal Holidays), line haul type (Round-trip, Drop and Hook, Drop only, Pickup only), equipment (Flatbed, Drop-deck, Dray Van, Conestoga, Hotshot Gooseneck), and trailer specifications (length, capacity, overhigh).
• Pricing Structure: Provides rates per trip, per hour, or per day, with columns for estimated annual quantity, proposed rate, and total cost across a base year and four option years.
• Notes and Definitions: Clarifies terms such as free time (e.g., 2 hours for loading/unloading), conditions for extra waiting time, and when tarping applies.

This pricing sheet is crucial for bidders to understand the cost structure associated with the opportunity. It details the specific rates the government anticipates for various transportation and warehousing tasks, enabling vendors to formulate competitive bids. Bidders must carefully review these rates to ensure their proposed pricing aligns with the government's expectations and covers the scope of work.

Form / Attachment / Pricing Sheet

This document is a checklist for Request for Proposal (RFP) submittals for the South Dakota Transportation Services opportunity. It outlines the required enclosures and submittals for potential bidders.

• Cost Proposal Form (J-3)
• PUR-466 Proposal Certifications (K-1)
• SARC Subcontractor Annual Representations and Certifications (K-2)
• Organizational Conflicts of Interest Form FL-11 (K-3)
• Corporate Summary: Detailing the past five years of performance in hauling sensitive electronic equipment and structural steel/heavy machinery (1-9 tons). Must include facility address, operating hours, and observed holidays, addressing specific service requirements outlined in Attachment J-1.
• List of available trucks and trailers (Section L12.2)
• Corporate safety plan including the last three years of Experience Modification Rate (EMR) (Section L12.3)
• Minimum of three references from previous employers related to transportation work (Section L12.4)

This checklist is critical for bidders to ensure all required documents and information are included in their proposal submission. Failure to provide any of these items may impact the evaluation and potential award of the contract.

Amendment / Modification

This addendum addresses questions and provides clarifications regarding the "LBNF/DUNE-US South Dakota Transportation Services RFP". Key points include:

• Projected Start Date: Transportation is targeted for late March 2025, with an award by December 1, 2024.
• Facility Locations: SDWF and SDSSF are both located at 1313 E. Saint Patrick Street, Rapid City, SD. Deliveries terminate at the Ross Complex, Sanford Underground Research Facility (SURF) at 100 Ross St., Lead, SD.
• Scope Clarification: All loads will originate at SDWF/SDSSF and terminate at the Ross Headframe/Ross yard. Other loads are not included in this solicitation.
• Trailer Size: While 53ft dry vans are rare, 48ft trailers are preferred due to congestion at the Ross Headframe. 53ft trailers will fit but maneuvering will be tight.
• Estimated Quantities: Refer to the "estimated annual quantities column" on the pricing sheet for the approximate number of loads per year.
• Experience Requirement: A Joint Venture (JV) must be in place at the time of bid, not just theoretical. A partner with the required experience (EMR rating) is necessary; otherwise, the proposal will be excluded.
• Truck/Trailer Details: Refer to Section L.12.2 for minimum quantity tables and trailer types (Dry van or flat bed).
• Contract Duration: Refer to Section F.
• Pricing: Proposals must comply with solicitation requirements and use the Pricing Sheet (J-3). "ALL-IN" bids are acceptable, but all expenses must be accounted for.
• Brokers: Brokers can bid using an exclusive carrier.
• Solicitation Due Date: Refer to Question #1 for the projected start date; no specific due date was provided in this addendum.
• Non-Compliance Charges: Charges for non-compliance with the schedule apply only to the Transportation Subcontractor.
• Fixed Pricing: Rates are firm fixed price; market fluctuations should be accounted for in pricing. Change requests require full justification and are not guaranteed acceptance.
• Specialized Services: Refers to specialized securing of oversized or non-typical configuration loads, not rigging.
• Proposal Submission: Submittals are due via email to shorton@fnal.gov by 5pm (CST) on October 17, 2024.
• Pricing Sheet: A completed J-3 pricing sheet is required.

This addendum provides clarifications and answers to specific questions, impacting the understanding of the SOW, pricing, and submission requirements.

Proposal submission deadline remains October 17, 2024. Bidders must ensure their proposals address the clarifications provided, particularly regarding experience, trailer size, and pricing sheet submission.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) is for transportation requirements for LBNF/DUNE-US. The services involve transporting materials and equipment from South Dakota Steel Storage and Warehouse Services (Rapid City, SD) to the Ross Complex at the Sanford Underground Research Facility (SURF) in Lead, SD.

• The core service is transportation of materials and equipment.

• Specific requirements include packaging and marking of materials to prevent damage during shipment.

• The Statement of Work (SOW) in Attachment J-1 details the scope, service requirements, and furnished equipment/materials.

• Inspection and acceptance will be in accordance with the SOW.

• The subcontract is issued under Prime Contract No. DE-AC02-07CH11359 between the U.S. Government (represented by DOE) and Fermi Research Alliance, LLC (FRA).

• The period of performance is from December 01, 2024, through November 30, 2025, with potential for four option years extending through November 30, 2029.

• The estimated cost is "TBD" and funding is subject to availability.

• Proposals must be submitted via email to Sharlene Horton (shorton@fnal.gov) by 5:00 p.m. Central Daylight Savings Time on October 17, 2024.

• Inquiries and questions must be submitted in writing via email to shorton@fnal.gov no later than October 10, 2024.

• Proposals will be evaluated based on technical merit, cost, and other factors, with the intent to award to the responsible offeror whose proposal is most advantageous.

• Key proposal submission components include a Technical Proposal, Price/Contractual Proposal, various certifications, a safety plan, and references.

• The RFP does not explicitly state set-aside requirements. Offerors must be deemed responsible by FRA.

• The document consists of a model subcontract (Sections A-J) and RFP sections (K-M).

• Incorporated documents include the SOW, General Terms and Conditions, Price Sheet, Volume and Schedule, Insurance Requirements, and Service Contract Act Wage Determinations for Lawrence and Pennington Counties, South Dakota.

• Offerors must review all attachments and terms and conditions before submitting their proposal.