LDC HVAC Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, through W7M3 USPFO ACTIVITY GA ARNG, is soliciting proposals for HVAC Preventative Maintenance Services at the Land Dominance Center, Fort Stewart, Georgia. This Total Small Business Set-Aside opportunity seeks to ensure the proper functioning and longevity of HVAC systems. Proposals are due May 22, 2026, at 09:00 AM Local Time.
Scope of Work
The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control for comprehensive HVAC maintenance services. This includes annual preventative maintenance for:
- Split System HVAC Units (Indoor and Outdoor)
- Mini-Split and VRF Systems (Indoor and Outdoor)
- Make-Up Air and Exhaust Systems
- Walk-In Coolers and Freezers
- Fire Alarm Control Panels Key tasks involve inspection, cleaning, servicing, testing, performance evaluation, asset management (tagging/labeling), performance monitoring, and detailed reporting. Technical Exhibit 1 provides a detailed inventory of AC units, crucial for understanding the existing infrastructure.
Contract & Timeline
- Type: Firm Fixed Price for Annual Maintenance and Minor Repair Reimbursement
- Duration: Base year (May 29, 2026 - May 28, 2027) with four option years
- NAICS: 238220 (Size Standard: $19,000,000.00)
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Proposal Due: May 22, 2026, 09:00 AM Local Time
- Published: May 12, 2026
Submission & Evaluation
Offers must be submitted via email to both Melvin F. Reid (melvin.f.reid2.civ@army.mil) and Ladell D. Holmes (ladell.d.holmes2.civ@army.mil). Required documents include a signed SF 1449, Technical Proposal (Volume I), Past Performance (Volume II), estimated timeline, and HVAC experience statement. Evaluation will be a Best Value Source Selection based on:
- Technical: Faster Response Time, Superior HVAC Experience
- Past Performance: Using CPARS
- Price: Offers with unreasonably high, unrealistically low, or unbalanced prices may be eliminated.
Additional Notes
- Place of Performance: Land Dominance Center, Fort Stewart, GA 31314.
- Installation Access & Security: Compliance with all applicable policies, including background checks and personal identity verification, is required.
- Contractor Furnished: Filters, testing equipment, gauges, and special tools. No storage facilities are provided on LDC.
- Reporting: Service reports are due within five business days of each preventative maintenance visit.
- Questions: Must be submitted in writing no later than 3 days after solicitation issuance.
- A site visit will only be conducted if requested.