Lease of Space in Sussex County, DE for a CBOC Annex 7,533 RSF / 6,696 ABOA

Form / Attachment / Pricing Sheet

This document is Exhibit K, a "General Decision" for wage rates applicable to building construction in Sussex County, Delaware. It serves as a "DOL Wage Determination" and is likely an attachment to a solicitation or contract, providing the legally mandated minimum wage rates for various construction crafts and laborers.

• General Decision Number: DE20260009
• Publication Date: May 18, 2026
• Geographic Area: Sussex County, Delaware
• Construction Type: Building
• Wage Rates: Lists specific hourly rates and fringe benefits for various trades including Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Plasterer, Plumber, Pipefitter, Sprinkler Fitter, Sheet Metal Worker, Tile Setter, Roofer, Painter, Operator (Crane, Bulldozer, Backhoe/Excavator/Trackhoe).
• Footnotes: Includes specific details on paid holidays, overtime, and other conditions for certain trades.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Federal Contractor Minimum Wage), outlining contractor obligations.

Bidders must review these wage rates to accurately estimate labor costs for their proposals. Failure to comply with these prevailing wage requirements can lead to contract violations. The document also highlights specific requirements related to paid sick leave and minimum wage for federal contractors.

Form / Attachment / Pricing Sheet

This document, titled "Sussex County CBOC Annex Space Plan," details the proposed space allocation and square footage for various areas within the Sussex County Community-Based Outpatient Clinic (CBOC) Annex. It serves as a planning document to outline the facility's layout and functional spaces.

• Space Breakdown: Lists "Type of space" (e.g., Primary Care Exam Rooms, Administrative shared offices, Patient restrooms), "Quantity," "Square footage" per unit, and "Total Square footage" for each area.
• Functional Area Totals: Provides a total square footage of 3600 for the listed spaces.
• Net Square Feet (NSF) Conversion: Includes a table that converts NSF to NUSF (Net Usable Square Feet) and then to BGSF (Building Gross Square Feet) for different functional categories like Primary Care, Mental Health, Specialty, Support, Common, Admin, and Ancillary/Diagnostic.
• Conversion Factors: Shows conversion factors used, such as 1.55 for NSF to NUSF and 1.2 for NUSF to BGSF.
• Calculated Totals: The document calculates a total NUSF of 5580 and a total BGSF of 6696.

This document is crucial for bidders to understand the physical scope and scale of the facility. It provides specific details on the size and types of rooms and areas required, which will inform proposals related to construction, renovation, or facility management services. Bidders should review this space plan to ensure their proposals accurately reflect the spatial requirements and to assess the overall project scope.

Form / Attachment / Pricing Sheet

This document, GSA Form 1217, is the Lessor's Annual Cost Statement. It is used to collect detailed information on the estimated annual costs of services, utilities, and ownership furnished by a lessor as part of rental consideration for government leases. Bidders may need to complete or review this form as part of their proposal submission or to understand the cost basis for the opportunity.

Section I - Estimated Annual Cost of Services and Utilities:

• Cleaning, Janitor, and/or Char Service (Salaries, Supplies, Contract Services)
• Heating (Salaries, Fuel, System Maintenance)
• Electrical (Current, Bulb Replacement, Power for Equipment, System Maintenance)
• Plumbing (Water, Supplies, System Maintenance)
• Air Conditioning (Utilities, System Maintenance)
• Elevators (Salaries, System Maintenance)
• Miscellaneous (Building Engineer, Security, Social Security/Workman's Comp, Lawn Maintenance, Other)

Section II - Estimated Annual Cost of Ownership Exclusive of Capital Charges:

• Real Estate Taxes
• Insurance (Hazard, Liability, etc.)
• Building Maintenance and Reserves for Replacement
• Lease Commission
• Management

Lessor's Certification:

• Requires the lessor to certify that the entered amounts represent their best estimate of annual costs.

This form provides a standardized method for lessors to detail their operating costs. Bidders should use this form to understand the cost components that may be factored into the government's determination of fair market value for the leased space. It helps in evaluating the overall financial aspects of the opportunity and in preparing accurate pricing proposals if required.

Form / Attachment / Pricing Sheet

This document, "Exhibit E. GSA 3517B General Clauses-APR_2026 - Sussex County CBOC Annex.pdf", contains the General Clauses applicable to the acquisition of leasehold interests in real property. It outlines various clauses that will be incorporated into the lease agreement.

The document is a comprehensive list of clauses categorized as:

• General (e.g., Definitions, Subletting and Assignment, Successors Bound, Subordination, Statement of Lease)
• Performance (e.g., Default by Lessor, Inspection - Right of Entry, Delivery and Condition, Progressive Occupancy, Maintenance of Property, Fire and Casualty Damage, Compliance with Applicable Law, Alterations, Acceptance of Space)
• Payment (e.g., SAM Maintenance, Prompt Payment, Assignment of Claims, Payment by Electronic Funds Transfer)
• Standards of Conduct (e.g., Contractor Code of Business Ethics and Conduct, Covenant Against Contingent Fees)
• Adjustments (e.g., Price Adjustment for Illegal or Improper Activity, Price Reduction for Defective Certified Cost or Pricing Data, Proposals for Adjustment, Changes)
• Audits (e.g., Examination of Records by GSA, Audit and Records - Negotiation)
• Disputes
• Labor Standards (e.g., Post-Award Small Business Program Rerepresentation, Equal Opportunity for Veterans/Workers with Disabilities, Employment Reports on Veterans)
• Small Business (e.g., Protecting Government's Interest, Subcontractor Certified Cost or Pricing Data, Price Evaluation Preference for HUBZone Small Business Concerns, Utilization of Small Business Concerns, Small Business Subcontracting Plan, Liquidated Damages)
• Cybersecurity (e.g., Security Requirements, Personal Identity Verification)
• Other (e.g., Basic Safeguarding of Covered Contractor Information Systems, Addressing DEI Discrimination)

Each clause is listed with its number, the relevant CFR reference, and its title. The document also includes specific deviations and effective dates for some clauses.

This document is critical for potential bidders as it details the contractual terms and conditions that will govern the lease. Bidders must review these clauses to understand their obligations, responsibilities, and the Government's rights and remedies. Key areas of interest include performance standards, payment terms, default and termination clauses, maintenance responsibilities, and compliance requirements. Understanding these clauses is essential for accurately assessing the scope of work, potential risks, and overall feasibility of the opportunity.

Solicitation / RFP / RFQ

This document, "Exhibit D. GSA 3516 Solicitation Provisions," outlines the standard provisions and instructions for offerors responding to solicitations for the acquisition of leasehold interests in real property. It details the rules and procedures governing the submission, modification, and evaluation of proposals.

• Proposal Submission: Offers must be submitted on prescribed Government forms or copies thereof, signed, and with any erasures or changes initialed. Paper submissions are the default unless electronic commerce or facsimile is permitted.

• Timeliness: Late proposals are generally not considered unless specific conditions are met (e.g., mailed by a certain date, received due to Government mishandling, or sent via Express Mail under specific conditions). Proposals submitted electronically must be received by a specified time.

• Modifications & Revisions: Offerors may submit modifications before the closing date or in response to amendments. Revised proposals are typically only accepted if requested by the Contracting Officer.

• Deviations: Proposals may depart from stated requirements, but any deviations must be clearly identified, along with the comparative advantage to the Government.

• Data Restriction: Offerors can restrict the disclosure and use of data within their proposals by marking specific pages and the title page with designated legends.

• Award Basis: The Government intends to award a lease to the responsible offeror whose proposal represents the best value. The Government reserves the right to reject any or all proposals.

• Discussions: The Government may conduct discussions with offerors within the competitive range to refine proposals.

• Evaluation: Proposals will be evaluated based on factors and subfactors outlined in the solicitation. The Government may limit the number of proposals in the competitive range to ensure efficient competition.

• Best Terms: Offerors should submit their best terms from a price and technical standpoint in their initial proposal.

• Post-Award Debriefings: Information that may be disclosed in post-award debriefings includes the successful offeror's evaluated cost/price and technical rating, overall ranking, and award rationale.

• SAM Registration: Offerors are required to be registered in the System for Award Management (SAM) at the time of award and maintain registration throughout contract performance. Failure to register may result in award to the next eligible offeror.

• Prohibitions & Exclusions: The solicitation includes provisions related to security prohibitions and exclusions, including those concerning covered telecommunications equipment/services, FASCSA orders, and restricted business operations in Sudan and Iran. Offerors must review and comply with these requirements, including making necessary representations and certifications.

• This document incorporates by reference several other provisions, including those related to Service of Protest, System for Award Management (SAM) registration, and Security Prohibitions and Exclusions.

• Specific clauses referenced include 552.270-1, 552.270-3, 52.233-2, 552.270-35, 52.204-7, and 52.240-90.

Lease Agreement

This document is a Lease Agreement (LEASE NO. 36C24426L0001) for the Sussex County CBOC Annex. It outlines the terms and conditions between the Lessor and the Department of Veterans Affairs (VA) for a leased space.

• Lease Term: 10 Years (5 Years Firm, 5 Years Soft).

• Premises: Approximately 7,533 rentable square feet (RSF), yielding not-to-exceed 6,696 ANSI/BOMA Occupant Area (ABOA) square feet.

• Rent: Annual rent is payable in monthly installments, with specific rates for the Firm Term and Soft Term, covering Shell Rent and Operating Costs. Parking and parking area maintenance are included in the rent.

• Termination Rights: The Government may terminate the Lease for convenience after the Firm Term, with at least 90 days' prior written notice.

• Building Improvements: The Lessor is responsible for completing all Tenant Improvements (TI) and corrective work necessary to meet Lease requirements before Government acceptance. The TI scope is a not-to-exceed, firm-fixed-price amount.

• Construction Standards: Detailed specifications are provided for various building components, including work performance, materials (wood products, adhesives, sealants), building shell, and systems (HVAC, electrical, plumbing, fire alarm, sprinkler).

• Accessibility: The building and leased space must comply with the Architectural Barriers Act Accessibility Standard (ABAAS).

• Energy Independence and Security Act (EISA): Requirements related to ENERGY STAR® Label and energy efficiency improvements are outlined.

• Indoor Air Quality: Measures to control airborne contaminants and use of low-VOC products are specified.

• Maintenance: The Lessor is responsible for total maintenance and repair of the leased premises, including systems, finishes, and pest control.

• Security: Lessor agrees to requirements of Facility Security Level II.

• Deliverables: The Lessor must provide documentation such as Design Intent Drawings (DIDs), construction documents (CDs), as-built drawings, and safety data sheets (SDS).

• The Government accepts the leased space in its current condition and does not anticipate major renovations beyond light TI.

• The Lessor is responsible for all costs associated with Tenant Improvements up to the agreed-upon TI price.

• The Lease includes detailed requirements for construction, materials, systems, and ongoing maintenance, emphasizing compliance with various standards and regulations.

Solicitation / RFP / RFQ

This document is a Request for Lease Proposals (RLP) from the Department of Veterans Affairs (VA) for approximately 6,696 American National Standards Institute/Building Owners and Managers Association (ANSI/BOMA) Occupant Area (ABOA) square feet, or 7,533 Rentable Square Feet (RSF) of contiguous space in Sussex County, Delaware. The government is seeking an existing building that is move-in ready with minimal renovation or adaptive reuse.

• Space: Approximately 6,696 ABOA sq ft / 7,533 RSF.

• Building Condition: Modern, sound construction, move-in ready with minimal renovation or adaptive reuse.

• Parking: Minimum of 25 surface/outside reserved parking spaces, with 6 allocated for ABAAS spaces. Must meet or exceed local code requirements.

• Amenities: Proximity to employee services such as restaurants, retail shops, cleaners, and banks is preferred.

• Accessibility: Must meet Architectural Barriers Act Accessibility Standard (ABAAS) and VA Barrier Free Design Standard.

• Environmental: Space must be free of known hazardous conditions. Offerors must provide a Phase I Environmental Site Assessment (ESA).

• Energy Efficiency: Buildings must have earned an ENERGY STAR® label within the most recent year, with specific exceptions and requirements for energy efficiency improvements.

• Security: Facility Security Level II requirements apply, with specific countermeasures detailed.

• Lease Term: 10 Years (5 Firm, 5 Soft).

• Occupancy Date: On or about October 1, 2026, or upon acceptance of the space.

• Contract Type: Fully serviced, turnkey lease. Rent covers all Lessor costs including shell upgrades, TIs, operating costs, common area maintenance, and real estate taxes.

• Offer Due Date: July 06, 2026, by 12:00 PM EST.

• Submission Method: Via email to Maricela.Everitt@va.gov and Rachael.Hallock@va.gov.

• Evaluation Criteria: Award will be based on a combination of factors including Quality (Location, Building/Layout Concept, Lessor Qualifications, Project Management for Build-out and Lease Administration), Past Performance, and Price. The best-value tradeoff process will be used.

• NAICS Code: 531120 (Exception).

• Small Business: Size standard information is available via SBA website.

• HUBZone: HUBZone small business concerns may elect to waive the price evaluation preference.

• The RLP includes a draft lease (GSA Form L100) and a Government Proposal to Lease Space form (GSA Form 1364).

• Offerors must submit proposals in four volumes as detailed in Section 3.01.

• All required documents and forms must be submitted by the due date.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire used by the NCO4 Network Contracting Office, Pittsburgh, Pennsylvania, to gather information for evaluating proposals related to a solicitation for leased space for an Annex Clinic in Sussex County, Delaware. It is intended to collect feedback on the past performance of offerors.

• Section A: To be completed by the Offeror, it collects basic information about the offeror, the contract being assessed, and authorizes the release of information to the NCO4 Network Contracting Office.
• Section B: To be completed by assessors (individuals knowledgeable of the contractor's performance). It includes a rating scale (Exceptional, Satisfactory, Marginal, Unsatisfactory, Neutral/Unknown Risk) and specific questions covering:
  • Quality of Service
  • Schedule/Timeliness of Performance
  • Customer Satisfaction
  • Management/Personnel/Labor
  • Cost/Financial Management
  • Safety/Security
  • General
• A comment section is provided for detailed explanations, especially for unsatisfactory or marginal ratings, or if the offeror would not be hired again.

Offerors must provide this questionnaire to their past performance assessors. The completed questionnaire is a critical component of the proposal evaluation process. Bidders need to ensure their assessors are knowledgeable and complete the questionnaire accurately and thoroughly by the solicitation's closing date.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a Tenant Improvements Cost Summary (TICS) table, version February 2026, for the Sussex County CBOC Annex. It also includes instructions for filling out cost estimates and definitions for "Shell" construction.

• TICS Table: Details cost breakdowns for various construction divisions (1-33) for both Tenant Improvements (TI) and Shell work. All cost fields are currently populated with 0.0, indicating no costs have been entered.
• Instructions Sheet: Provides guidance on understanding the "Shell" tab, inputting project-specific information into light blue fields on an "INPUT" worksheet (which auto-populates the TICS), and filling out cost estimates for Shell and TI items. It outlines the required fields for material and labor costs.
• Shell Definition Sheet: Defines "Shell" components according to the GSA Pricing Desk Guide, 5th Edition, for general use buildings. This includes base structure, enclosure, mechanical, electrical, plumbing, and common area finishes.
• Input Sheet: Contains fields for project-specific information such as lease/project name, location, square footage (ABOA SF, RSF), and various fees (General Contractor, A/E, Lessor's Project Management). These fields are intended to auto-populate the TICS table.
• BSAC Sheet: Outlines Building Specific Amortized Capital Costs, noting that these are typically itemized separately or on a Security Unit Price List.

This document serves as a template for cost estimation related to the construction and build-out of the Sussex County CBOC Annex. Bidders may need to use or refer to this format for providing cost proposals or understanding the cost breakdown of the project. The current zeroed-out values suggest that detailed cost information is yet to be provided or is to be filled in by the bidder.

Form / Attachment / Pricing Sheet

This document, "Exhibit L. Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment," is a representation form required for potential bidders. It addresses compliance with Section 889 of the John S. McCain National Defense Authorization Act for Fiscal Year 2019, which prohibits the procurement or use of certain telecommunications and video surveillance equipment and services.

• Definitions: Clarifies terms such as "backhaul," "covered telecommunications equipment or services," and "critical technology."
• Prohibition: Outlines the restrictions on procuring or obtaining equipment, systems, or services that use covered telecommunications components.
• Procedures: Directs offerors to check the System for Award Management (SAM) for excluded parties.
• Representation: Requires offerors to represent whether they will provide or use covered telecommunications equipment or services, and whether they use such equipment or services in general.
• Disclosures: Specifies the detailed information offerors must provide if they represent that they will provide or use covered telecommunications equipment or services. This includes entity details, equipment/service descriptions, and explanations of use.

Bidders must carefully review this document to understand their obligations regarding the use and provision of specific telecommunications and video surveillance equipment and services. Completing this form accurately and providing the required disclosures is crucial for bid eligibility and compliance with federal regulations. Failure to comply may impact the ability to be awarded a contract.

Form / Attachment / Pricing Sheet

This document, "Exhibit I. Security Unit Price List FSL II - Sussex County CBOC Annex.xlsx", provides a detailed breakdown of unit prices for various security-related line items associated with Lease Number 36C24426L0001. It is intended to standardize security paragraph pricing for leasing specialists.

The spreadsheet lists security standards categorized into sections such as Facility Entrances, Interior (Government Space), Sites and Exterior of the Building, Security Systems, Structure, Operations and Administration, and Cybersecurity.

For each security standard, a "Unit Price" and "Quantity" column are provided. Many line items are marked as "Priced in Shell" or "Priced in Tenant Improvements," indicating that their costs are covered elsewhere or are subject to specific improvement considerations rather than being directly priced in this sheet. Several items have a listed unit price of 0.0.

While this document primarily serves as an internal pricing tool for leasing specialists, bidders should review it to understand the baseline security requirements and how associated costs might be allocated. The "Priced in Shell" or "Priced in Tenant Improvements" notations suggest that bidders should clarify how these security elements are factored into the overall lease or contract costs. The explicit listing of security standards may also inform bidders about the expected security posture for the facility.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000 (May 2015), titled "PRELEASE FIRE PROTECTION AND LIFE SAFETY EVALUATION FOR AN OFFICE BUILDING," is a form used to evaluate the fire protection and life safety aspects of a proposed office building for a lease agreement. It is divided into two parts:

• Part A: To be completed by the Offeror or their representative for offered space located below the 6th floor. It collects general building information, details on other uses within the building, and asks yes/no/N/A questions regarding automatic fire sprinkler systems, fire alarm systems, exit signs, emergency lighting, and elevators.

• Part B: To be completed by a professional engineer for offered space located on the 6th floor or higher. It requires a detailed narrative report evaluating the entire building's fire protection and life safety systems, including specific attention to the offered space and floors below. This part requires identification of deficiencies, recommended corrective actions, and references to applicable code sections.

• Fundamental Code Requirements: Outlines the basis for evaluation, referencing the most recent edition of the building and fire code adopted by the jurisdiction, with specific emphasis on NFPA 101, Life Safety Code for technical egress requirements.

• Offeror's Statement: A section for the Offeror to attest to the accuracy of the information provided.

• Statement of Fire Protection Engineer: A section for the professional engineer to attest to the assessment and findings.

• Offeror's Statement of Correction: A section for the Offeror to commit to completing any necessary work to bring the space into compliance at their own cost.

This form is critical for bidders to understand the fire protection and life safety requirements for the offered space. Bidders must ensure their proposed space and the building it is located in meet these standards. Part A requires the bidder to provide specific information about the building's systems. Part B requires a professional engineer's assessment, which may involve significant effort and cost if deficiencies are found. The Offeror's Statement of Correction highlights that any remediation needed to meet these standards will be at the Offeror's expense prior to lease acceptance.

Form / Attachment / Pricing Sheet

This document is GSA Form 1364, "Proposal to Lease Space." It is used by offerors to submit proposals for leasing space to the General Services Administration (GSA).

• Sections for detailed information about the proposed space, including location, size, and amenities.
• Requirements for outlining lease terms, rent, and operating costs.
• Fields for submitting financial information and certifications.

Bidders interested in leasing space to the GSA must complete and submit this form as part of their proposal. It is a critical document for outlining the terms of the lease and the proposed rental costs.

Amendment / Modification

This document is an addendum to GSA Template 3516 – Solicitation Provisions, specifically for the Department of Veterans Affairs (VA) Real Property Lease Procurements.

It supplements GSAR 52.233-2 – SERVICE OF PROTEST (SEP 2006) (VARIATION).

Key provisions added or modified include:

• VA Alternative Protest Procedure – Real Property Lease Procurements (MARCH 2024):

  • Provides an alternative to filing protests directly with the Lease Contracting Officer.
  • Protests can be filed by mail or electronically with the Executive Director, Office of Construction and Facilities Management (003C), Department of Veterans Affairs, 425 I Street, NW, Washington, DC 20420 or CFMORP@va.gov.
  • Protests will not be considered if a similar issue is already pending with the Lease Contracting Officer.

• VA2. Ownership Submittal – Real Property Lease Procurements (DECEMBER 2024):

  • States that any written agreement to acquire an interest in the offered property under RLP submittal requirements may not be assignable to another party.
  • If the offeror is not the current fee owner, the Lease will require the lessor to obtain fee title within 30-60 days of lease execution.

This document adds specific provisions related to protest procedures and ownership submittals for real property lease procurements.

Bidders should note the updated protest filing procedures and requirements regarding property ownership for lease procurements.

Form / Attachment / Pricing Sheet

This document outlines the "VA Security Requirements - Facility Security Level II" for a leased space. It details specific security criteria and requirements that the Lessor must adhere to, covering physical security, structural integrity, and cybersecurity measures.

• Definitions: Clarifies terms such as "Critical Areas" and "Sensitive Areas."
• Site Security Criteria: Includes requirements for facility identification, landscaping, lighting, restricted areas, signage, and vehicle/pedestrian access control.
• Structure Security Criteria: Addresses blast resistance for windows and facades, progressive collapse, and burglary resistance.
• Facility Entrance Security Criteria: Details requirements for badge identification, employee and visitor access control, and perimeter doors/locks.
• Interior Security Criteria: Covers space planning, access to non-public areas, security of critical areas (e.g., pharmacy), and building systems access.
• Security Systems Criteria: Mandates Video Surveillance Systems (VSS), Intrusion Detection Systems (IDS), duress alarms, and emergency power for security systems.
• Cybersecurity Requirements: Outlines prohibitions on connecting to federal networks, incident reporting, and recommended cyber protection measures for Building and Access Control Systems (BACS).

This document is critical for bidders to understand the security standards and physical requirements for the leased facility. It will directly impact the design, construction, and operational costs associated with the opportunity. Bidders must ensure their proposals and proposed facilities meet or exceed these stringent security requirements.

Form / Attachment / Pricing Sheet

This document, "Exhibit B. Agency Specific Requirements," outlines the specific requirements for the Lessor in providing office space for the Sussex County CBOC Annex. It details design, construction, utilities, services, and various systems that must be provided and maintained by the Lessor as part of the lease agreement.

• General: Provision of office space for a VA outpatient clinic.
• Design and Construction: Requirements for design and construction, adhering to specific codes and standards, with a 90-day completion limit.
• Utilities and Services: Daily provision of utilities and services, including dedicated internet for security systems and annual window washing.
• Panic Alarm System: Installation and maintenance of a wireless panic alarm system with local and off-site monitoring capabilities.
• Security System: Includes panic buttons, a motion intrusion detection system, and a comprehensive Physical Access Control System (PACS) utilizing PIV cards and biometric devices. Also requires a Video Surveillance System.
• Nurse Call: Provision of nurse call systems with visual and audio capabilities.
• Signage and Wayfinding: Adherence to VA Standard PG-18-10.
• Scale: Installation of a flush-mounted, in-ground digital patient scale.
• Flagpole: Requirements for flagpole type, materials, and installation per VA specification 10-75-00.
• EHRM: Lessor must meet Office of Information and Technology (OIT) requirements for Electronic Health Record Modernization.

This document is critical for potential bidders as it defines the specific technical, security, and operational requirements for the leased space. Bidders must ensure their proposed space and services fully comply with these detailed specifications to be considered responsive. It highlights the scope of work expected from the Lessor beyond basic office space provision.