Lease to Purchase of Warehouse Distribution Space for Navy Exchange Service Command (NEXCOM), West Coast , Chino, CA

Form / Attachment / Pricing Sheet

This document outlines the Facility Requirements for a Lease to Purchase opportunity. It details the minimum technical requirements and specifications that a facility must meet to be considered responsive. Preference will be given to Offerors willing to construct site improvements to meet these requirements.

• Facility Age: Must be 35 years old or less.
• Building Size: Minimum 400,000 SF total, with at least 8,000 SF for office/administrative space.
• Interior Height: Minimum 30 feet clearance in the warehouse.
• Building Shape: Must be square or rectangular.
• Utilities: Provided and maintained by the Lessor, available 24/7.
• Site Access: Government access required 24/7, including holidays.
• Maintenance: Lessor responsible for building and yard maintenance, excluding GF/GI.
• Accessibility: Must meet 36 CFR 1191 (ADA) and ABA guidelines.
• Seismic Safety: Must meet standards acceptable to the Government.
• Dock Doors: Minimum 65 doors (9'x10' preferred, 8'x10' acceptable), with vertical lift, seals, Stop/Go lights, and fans/lights. Minimum one grade level ramp.
• Dock Leveler Ramps: Full size (7'x8'), 30,000-pound capacity, functional.
• Office Space: Minimum 5,000 SF primary (entry) and 3,000 SF secondary (warehouse floor) space, with HVAC, power, lighting, and connectivity.
• Lighting: Interior and exterior lighting per UFC 3-530-01, averaging >20 foot-candles in warehouse.
• Parking: Minimum 200 automobile spaces, including handicap.
• Trailer Yard: Heavy duty asphalt/concrete, 60' deep apron at dock doors, accommodates 100+ trailers, with adequate maneuvering space and a fenced enclosure with a guard shack.
• Special Purpose Areas: Includes Aerosol Storage (1500+ SF), Sensitive Storage (4,000 SF), Material Handling/Charging (10,000 SF), Maintenance Shop (4,000 SF), and HAZMAT Storage (1,000+ SF).
• Break Rooms: Minimum 2,800 SF with HVAC, lighting, power, and nearby bathrooms.
• AT/FP: Must meet AT/FP Level 1 security standards per UFC 4-010-01.
• Flooring: Warehouse floor slab compliant with ACI 302.1R-04, sealed, and level (Fmin35).
• Fire Protection: Operational fire alarm system, capacity for in-rack sprinklers, and automatic sprinkler system in hazardous/below-grade areas per UFC 3-600-01.
• Restrooms: Accessible men's and women's facilities sized for 250 employees.
• Architecture Requirements: Offeror to provide layout drawings.
• Warehouse Ventilation: Powered louvers and roof exhaust fans for cross-breeze.
• Electrical Services: 480-volt, 3-phase, 3,200-amp, 65,000 AIC.

This document is critical for any bidder seeking to lease or purchase a facility for this opportunity. It defines the non-negotiable physical and technical characteristics the property must possess. Failure to meet any of these requirements will result in the offer being deemed non-responsive. Bidders must ensure their proposed facility aligns precisely with these specifications before submitting their offer.

Form / Attachment / Pricing Sheet

This document, GSA Form 3518, "Representations and Certifications (Acquisition of Leasehold Interests in Real Property)," requires offerors to provide specific representations and certifications related to their business status and eligibility for government contracts. It is used to ensure compliance with various federal regulations and small business programs.

• Small Business Program Representations (52.219-1): Includes representations regarding whether the offeror is a small business, small disadvantaged business, women-owned small business (WOSB), economically disadvantaged women-owned small business (EDWOSB), veteran-owned small business, service-disabled veteran-owned small business, or HUBZone small business. It also specifies the NAICS code (531190) and the small business size standard ($20.5 Million in annual average gross revenue).
• Women-Owned Business (Other Than Small Business) Representation (52.204-5): A representation for offerors who are women-owned businesses but not small businesses.
• Previous Contracts and Compliance Reports (52.222-22): Requires representation on participation in previous contracts subject to the Equal Opportunity clause and filing of compliance reports.
• Affirmative Action Compliance (52.222-25): Requires representation on the development and maintenance of affirmative action programs.
• Representation by Corporations Regarding an Unpaid Delinquent Federal Tax Liability or a Felony Conviction (552.203-72): Certifies that the corporation does not have unpaid delinquent Federal tax liability or a felony conviction under Federal law.
• Certificate of Independent Price Determination (52.203-02): Certifies that prices were arrived at independently and without collusion.
• Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (52.203-11): Certifies that no appropriated funds were used to influence Federal officials.
• Certification Regarding Responsibility Matters (52.209-5): Certifies that the offeror is not debarred, suspended, or declared ineligible, and has no outstanding delinquent Federal taxes or recent criminal convictions.
• Taxpayer Identification (52.204-3): Requires the offeror's Taxpayer Identification Number (TIN) and information about the type of organization and common parent.
• Data Universal Numbering System (DUNS) Number (52.204-6): Requires the offeror's DUNS number.
• Central Contractor Registration (CCR) (May 2012): States that the offeror must be registered in the CCR prior to award.

This form is critical for bidders to complete accurately as it directly impacts their eligibility for award and compliance with federal contracting requirements. Failure to provide accurate representations and certifications can lead to disqualification or penalties. Bidders must carefully review each section and select the appropriate boxes to reflect their company's status.

Form / Attachment / Pricing Sheet

This document, "Map of Area of Consideration," visually defines the geographical region relevant to the NEXCOM West Coast Distribution Center LI-14113 opportunity. It serves as an attachment to provide bidders with a clear understanding of the service area.

• A map illustrating a defined boundary encompassing various cities and regions.
• The current location of the WCDC is specified as 4250 Eucalyptus Avenue, Chino, California, 91710.
• The map highlights major cities within the area of consideration, including San Bernardino, Riverside, Ontario, and parts of Los Angeles County.

This map is crucial for bidders to understand the geographical scope of the opportunity. It helps in assessing logistical capabilities, resource allocation, and potential operational challenges related to serving the specified area.

Form / Attachment / Pricing Sheet

This document, GSA Form 12000-WH, is a Prelease Fire Protection and Life Safety Evaluation for a Warehouse Building. It is required when the offered space is not exempt from the GSA Fire Protection and Life Safety Prelease Review, as per RLP Paragraph 3.06(i).

• Part A: To be completed by the Offeror or their representative for spaces above the ground floor or less than 40,000 sq ft. It includes questions on building address, floor details, storage types (commodity classification, solid pile, palletized, shelf, rack), and fire protection systems (sprinklers, alarms, smoke/heat vents).
• Part B: To be completed by a professional engineer for spaces 40,000 sq ft or greater. It requires a detailed narrative report evaluating the building's fire protection and life safety systems, including general information, occupancy classifications, building details, storage configurations, means of egress, automatic fire suppression systems, additional fire protection systems, and fire alarm systems.
• Fundamental Code Requirements: Applies to both parts, referencing the most recent edition of the local building and fire code, with specific reliance on NFPA 101 for technical egress requirements.
• Offeror's Statement: Attestation by the Offeror that the information provided is accurate.
• Statement of Fire Protection Engineer: Attestation by the professional engineer for Part B.
• Offeror's Statement of Correction: Attestation by the Offeror to complete any required work to bring the space into compliance.

This form is critical for bidders proposing warehouse space. It outlines the specific fire protection and life safety criteria that the offered space must meet. Bidders must ensure their proposed space complies with these requirements, and the completed form (Part A and/or Part B, as applicable) will be a necessary part of the lease proposal process. Failure to meet these criteria may result in the return of reports without review.

Solicitation / RFP / RFQ

This Request for Proposal (RFP) seeks to competitively procure a lease-to-purchase of approximately 400,000 to 600,000 square feet of warehouse distribution space for the Navy Exchange Service Command (NEXCOM) West Coast Distribution Center in Chino, CA. The government intends to commence operational occupancy 8-10 months after award, with an initial one-year term and fourteen one-year renewal options. The government also holds the option to purchase the facility during the initial term and subsequent option periods.

• Facility Size: Minimum 400,000 SF total building size, with at least 8,000 SF for office/administrative space.

• Facility Age: Must be 35 years old or less.

• Interior Height: Minimum 30 feet clearance in the warehouse.

• Building Shape: Must be square or rectangular.

• Dock Doors: Minimum of 65 dock doors (9'x10' preferred, 8'x10' acceptable), with aprons/seals, stop/go lights, and fans/lights. Minimum one grade-level dock door ramp.

• Dock Leveler Ramps: Full-size (7'x8'), 30,000-pound capacity, with push-button automation or pull chain.

• Office Space: Primary administrative space of at least 5,000 SF at the main entry, and secondary space of at least 3,000 SF within the warehouse processing floor. Both require HVAC, connectivity, power, and lighting.

• Lighting: Interior and exterior lighting must meet UFC 3-530-01 standards, averaging over 20 foot-candles in the warehouse.

• Parking: Minimum of 200 automobile parking spaces, including handicap spaces.

• Trailer Yard: Heavy-duty asphalt/reinforced concrete, 60' deep aprons at each dock door, accommodating at least 100 trailers, with maneuvering space and a fenced perimeter.

• Special Purpose Areas: Includes Aerosol Storage (1500+ SF), Sensitive Storage (4,000 SF), Material Handling/Battery Charging (10,000 SF), Maintenance Shop (4,000+ SF), and HAZMAT Storage (1,000+ SF).

• Break Rooms: Minimum 2,800 SF with HVAC, lighting, and nearby restrooms.

• AT/FP: Must meet security standards (AT/FP Level 1) per UFC 4-010-01.

• Flooring: Sealed warehouse floor slab meeting ACI 302.1R-04 standards, level to a tolerance of less than or greater than Fmin35.

• Fire Protection: Operational fire alarm system, capacity for in-rack sprinklers, and meeting NFPA 101 egress requirements.

• Restrooms: Accessible men's and women's facilities for 250 employees.

• Ventilation: Powered louvers and roof exhaust fans for cross breeze.

• Electrical Services: 480-volt, 3-phase, 3,200-amp, 65,000 AIC.

• Tenant Improvements: Offerors must identify necessary improvements and their total cost. The government will pay for these in a lump sum upon occupancy, subject to review and acceptance.

• Lease Term: One (1) year firm term with fourteen (14) one-year option periods (total potential 15 years).

• Purchase Option: Government has the option to purchase the facility.

• Purchase Price: Offerors must provide purchase prices for the first five years. The government reserves the right to negotiate based on Fair Market Value.

• Lease Payments: Prorated Total Annual Rent paid quarterly in arrears.

• Offers Due: July 13, 2026, by 12:00 PM EST.

• Submission Method: Electronic format to tracy.a.chapman.civ@us.navy.mil. A separate email is required to confirm receipt.

• Proposal Content: Must use the Standard Proposal Form (Attachment 4) and include a cover letter, Technical Data Package, SF-25 Performance Bond, GSA form 3518, Seismic Certification, and Form 12000 Prelease Fire Protection Evaluation.

• Evaluation: Best Value Source Selection Process using Tradeoffs. Factors include Price, Technical Requirements and Specification, and Area of Consideration. Factors 1 and 2 are of greatest importance and weighed equally; Factor 3 is of second highest importance.

• Offer Validity: Offers remain valid for six (6) months from the due date.

• Offerors may be individuals, partnerships, corporations, associations, municipalities, or government/quasi-government authorities with legal ownership and authority to enter into a leasehold agreement.

• Joint Ventures are acceptable if established prior to offer submission.

• All questions must be submitted in writing via email to Tracy Chapman at tracy.a.chapman.civ@us.navy.mil.

• The government may accept an initial offer without discussions or negotiations.

• The RFP is posted on SAM.gov on April 3, 2026.

• A sample lease is provided as Attachment (1).

Form / Attachment / Pricing Sheet

This document is a U.S. Government Lease for Real Property (Standard Form 2). It outlines the terms and conditions for leasing property to the U.S. Government, specifically the Department of the Navy.

• Lease Term: A guaranteed duration of NOT TO EXCEED 180 total calendar days, scheduled in advance, subject to termination.
• Rent: Annual rent is specified, payable in arrears, with monthly payments. Rent payments will be made via Electronic Funds Transfer.
• Termination Clause: The Government may terminate the lease with a 180-day written notice, with no rental accruing after the termination date.
• Renewal Options: The lease may be renewed by the Government for fourteen (14) annual additional terms, with specific rates for each year.
• Lessor Obligations: The Lessor shall furnish items as part of the rental consideration, with a description to be added.
• Attachments: Includes "The Additional Provisions" and "Exhibit 'A' Site Map."

This form is crucial for any bidder intending to lease real property to the U.S. Government. It details the standard terms, payment structure, termination rights, and renewal options that will govern the lease agreement. Bidders should pay close attention to the lease term, rent, termination clauses, and any specific lessor obligations and attached provisions to understand the full scope and commitment involved.

Form / Attachment / Pricing Sheet

This document is Standard Form 25 (Rev. 10/2023), a Performance Bond. It is required for government contracts to ensure the Principal (the contractor) fulfills all contractual obligations. The bond is executed between the Principal and the Surety(ies) on behalf of the United States Government.

• Principal: Legal name and business address of the contractor.

• Surety(ies): Name(s) and business address(es) of the bonding company or companies.

• Penal Sum of Bond: The maximum amount the surety is liable for.

• Contract Date & Number: Details of the contract the bond pertains to.

• Obligation: Outlines the conditions under which the bond is void, primarily if the Principal fulfills all contract terms, conditions, agreements, and modifications, and pays required taxes.

• Execution: Signatures and seals of the Principal and Surety(ies).

• Bond Premium: Fields for Rate Per Thousand and Total.

• The Principal's legal name and address must be inserted.

• An authorized person must sign the bond. Representatives must provide evidence of authority.

• Corporate sureties must be on the Department of the Treasury's list of approved sureties.

• The value entered in the Liability Limit block is the penal sum, unless a co-surety arrangement is proposed.

• When multiple corporate sureties are involved, their details are listed, and their combined liability must equal 100% of the bond penal sum.

• Individual sureties require a completed Affidavit of Individual Surety (Standard Form 28).

• Corporate sureties must affix their corporate seals.

This form is a required attachment for certain government contracts. Bidders will need to understand the requirements for obtaining and completing this performance bond, including identifying an approved surety and ensuring the penal sum and other details align with the contract requirements. Failure to provide a valid performance bond can prevent contract award.

Form / Attachment / Pricing Sheet

This document is Attachment 4, a "Proposal to Lease Space" form. It is used by potential lessors to submit offers for leasing space to the Government. Bidders must complete this form to provide details about the property offered and the proposed lease terms.

• Section I: Description of Premises: Includes building name and address, offered space details (floors, total square footage), common area factor, building age, live floor load, type of space, and type of construction.
• Section II: Space Offered and Rates: Details the proposed lease term (1 year firm with 14 one-year renewal options), and a breakdown of rental rates per net square foot, including base rent, taxes, tenant improvements, operating expenses (maintenance, janitorial, utilities), and total rental rate.
• Section III: Lease Terms: Outlines lease duration, renewal options, notice periods for exercise of renewal and termination, and conditions for space alteration and delivery.
• Section IV: Owner Identification and Certification: Requires information about the recorded owner, how the owner operates, and details about the offeror (name, title, contact information, signature).
• Purchase Price Offers: A section to list purchase price offers for years 1-5.

This form is critical for any entity wishing to lease property to the Government under Solicitation Number LI-14113. Bidders must accurately complete all sections to detail their offer, including property specifics, detailed pricing per square foot for the initial term and renewal options, and owner/offeror information. Failure to complete this form correctly may impact the evaluation of the offer.

Form / Attachment / Pricing Sheet

This document is a "CERTIFICATE OF SEISMIC COMPLIANCE" for an existing building. It is used to affirm that an evaluation of the building's seismic compliance has been conducted by a registered engineer.

• Fields for the date of evaluation, location of the building, and the serving engineer.
• Characteristics of the building including ASCE Building Type, Number of Stories, Approximate Area, Building Design Code, Year of Design Code, and Year of Construction.
• A statement affirming evaluation according to ICSSC RP 10, Standards of Seismic Safety for Existing Federally Owned and Leased Buildings.
• A checkbox to indicate compliance with RP 10 based on exemption criteria, benchmark criteria, or basic performance objectives.
• Fields for the Engineer's Name, Firm Name, Address, Telephone, License Number, State, and Expiration Date.
• A section for comments.
• An instruction to attach a report detailing findings.
• A space for the State Registration Stamp and Sign Here.

This certificate is a required form that must be completed and submitted by a qualified engineer to document a building's seismic compliance. Bidders may need to ensure that any buildings associated with the opportunity meet these seismic compliance requirements, or that this certificate is provided as part of the documentation for existing structures.