Legal Access Services for Reunified Families Program

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the performance requirement standards for the Legal Access Services for Reunified Families Program, managed by the Public Resources and Communications Division of the Executive Office for Immigration Review (EOIR) within the United States Department of Justice.

The document details specific performance standards for various indicators, including:

• Project Management and Reporting Requirements
• Sessions for Program Participants
• Response to Class Members Inquiries
• Preparation of Immigration-related documentation
• Maintaining confidentiality of Program Participants' information
• Pro Bono Matching and Mentorship
• Outreach activities

Each indicator has defined performance standards, acceptable quality levels (AQL), and methods of surveillance. Key metrics include:

• Timeliness and accuracy of reports and deliverables (AQL: no more than one late deliverable per month, only minor grammatical issues).
• Session conduct (AQL: 90% on time and compliant with content).
• Inquiry response time (AQL: 95% within established timeframes).
• Documentation accuracy (AQL: 95% of reviewed case files complete and accurate).
• Confidentiality (AQL: Zero substantiated breaches).
• Pro bono matching (AQL: 90% of eligible participants screened and referred within timeframes).
• Volunteer mentorship quality (AQL: 100% receive quality support).

Not explicitly stated in this document, but implied to be related to the EOIR program.

• All reports, plans, analysis, feedback, and deliverables must be submitted on time, thorough, complete, and accurate, requiring minimal rework.
• Sessions must be conducted professionally and cover required immigration-related topics.
• Inquiries must receive complete and professional responses.
• Documentation assistance must be complete, accurate, and compliant with regulations.
• All records and communications must comply with privacy and confidentiality requirements.
• Contractor must coordinate screening and facilitate timely pro bono legal representative matches.
• Contractor must ensure professional mentorship activities for volunteers.
• Contractor must use provided contact information for outreach to schedule individualized legal services.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Question Format", is an Excel spreadsheet provided as part of Solicitation 15JPSS26Q00000058. It serves as a template for bidders to submit questions regarding the solicitation.

The spreadsheet contains columns for:

• Question #
• RFQ Part & Section Reference
• RFQ Page#
• Question
• Answer

Bidders are instructed to use this format to submit any questions they may have about the solicitation. This ensures that all questions are submitted in a standardized manner, facilitating efficient review and response by the government. The "Answer" column is intended for the government's response, which will be provided separately.

Form / Attachment / Pricing Sheet

This document is the Pricing Schedule for the Legal Access Services for Reunified Families Program (LASRF) under Solicitation 15JPSS26Q00000058. It requires offerors to complete pricing worksheets for the Base Period, Option Periods 1-4, and the FAR 52.217-8 Extension.

• Contracting Model: The agency foresees a Fixed-Price Contracting model, specifically Firm Fixed Unit Price (FFUP) for legal services (Items 1-12) and Firm Fixed Price (FFP) for other items (Items 13-16).
• Pricing Structure: Offerors must provide fully burdened unit prices for legal services and firm fixed prices for other items. Pricing for the FAR 52.217-8 Extension should be consistent with Option Period 4 pricing.
• Service Categories: Pricing is required for Individualized Consultations and Counseling (ICC) sessions, various Document Preparation Assistance services (e.g., Re-Parole, Asylum, VAWA), Pro Bono Matching and Mentorship, LSP Network Management, Data Collection and Transfer System/Interface, Other Annual Requirements, Transition-In, Transition-Out, and Travel.
• Estimated Quantities: Estimated service quantities are provided for evaluation purposes only.
• Travel: Travel costs must be included in the firm fixed price proposals. The government does not anticipate travel exceeding $15,000 annually, but a breakdown is required if proposals exceed this amount.

This pricing schedule is critical for bidders to understand the cost structure and provide accurate proposals. Offerors must complete the provided worksheets (Tabs 1-6) detailing their proposed prices for all service periods and categories. The pricing model and specific service items directly inform the proposal development process.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide individualized legal services to "Program Participants" (Ms. L. Settlement Class members and Qualifying Additional Family Members) that complement group orientations and workshops provided by the Executive Office for Immigration Review (EOIR).

• Provide individualized legal assistance, short of full representation, to unrepresented Class Members and Qualifying Additional Family Members.

• Offer Individualized Consultations and Counseling (ICC) sessions providing legal advice on eligibility for relief and application steps.

• Assist with document preparation for immigration-related legal documents for submission to DHS (USCIS) and EOIR.

• Specific applications include: Re-Parole, Employment Authorization, Asylum, T Visa, U Visa, Violence Against Women Act (VAWA), Certificate of Citizenship, Special Immigrant Juvenile Status, Adjustment of Status, and Change of Venue/Address Filings.

• Provide pro bono matching and mentorship services for volunteer legal representatives.

• Conduct outreach to schedule Program Participants for services.

• Contract includes a one (1) year base period and four (4) 1-year option periods, commencing from the date of award.

• Services to be provided from eight regional offices. The contractor may propose its own list of eight locations for nationwide coverage.

• Services can also be provided remotely via telephone, video-conferencing, or other multi-way remote communication.

• Contractor must ensure continuity of services during transition-in (within 90 days of award) and transition-out (at least 90 days prior to contract end).

• Must submit a Transition-In Plan within 30 days of award and a Program Operation Plan (POP) within 10 days of award.

• Comprehensive data collection, analysis, and reporting system required, including Monthly Budget Status Reports and Monthly Performance Reports.

• Strict adherence to security and privacy requirements, including obtaining written consent from Program Participants for information release.

• All service providers must be attorneys or DOJ Accredited Representatives with full accreditation, or staff under their direct supervision.

• Contract funds are restricted to services outlined in the SOW and cannot be used for "representation" as defined by 8 C.F.R. §1001.1(m).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, specifically legal services, prepared in accordance with FAR Part 12 and Part 15. It constitutes the only solicitation, and a separate written solicitation will not be issued. The acquisition is not set aside for small business concerns. The government is procuring individualized legal services to complement group orientations and workshops provided by EOIR, fulfilling obligations under the "Ms. L., et al. v. U.S. Immigration and Customs Enforcement, et al." settlement agreement.

• Provide individualized legal services, including legal advice and document preparation.

• Services must complement group orientations and workshops.

• Work must be performed in accordance with Section C, Statement of Work (SOW).

• Services to be provided from eight regional offices, with the option for the contractor to propose its own locations.

• Remote services via technology are permitted for participants who prefer them or cannot attend in person.

• Pro bono mentorship is also required.

• Contract Type: Firm Fixed Price.

• Period of Performance: One twelve-month Base Period and four twelve-month Option Periods.

• Base Period: September 01, 2026 – August 31, 2027.

• Option Periods: Extend through August 31, 2031.

• Potential for a six-month extension beyond the final period of performance.

• Solicitation opens: June 11, 2026.

• Solicitation closes: July 13, 2026, at 10:00 AM Eastern Standard Time.

• Proposals will be evaluated based on the following factors, listed in descending order of importance:

  1. Technical Approach
  2. Management Approach
  3. Past Performance
  4. Price

• Factors 1-3 combined are significantly more important than price.

• Award will be made to the responsible Offeror whose offer is most advantageous to the Government on a best-value tradeoff basis.

• This acquisition is not set aside for small business concerns.

• NAICS Code: 541110 (Offices of Lawyers).

• Small business size standard: $15.5 Million.

• The contract will be awarded without negotiations if the initial offer provides the best value.

• Attachment 1: Statement of Work

• Attachment 2: Pricing Schedule

• Attachment 3: Questions Format

• Attachment 4: Supporting Documentation Place of Performance

• Attachment 5: Performance Requirement Standards (PRS)