Leica M320 Microscope and Accessories - Brand Name Only

Justification for Single Source Award

This document provides the justification for a brand-name-only, firm-fixed-price requirement for a Leica M320 microscope and accessories. The procurement is for the Department of Veterans Affairs, Network Contracting Office (NCO) 21, San Francisco VA Medical Center.

• Leica M320 microscope and specific accessories (e.g., floor stand, power cable, top plate, dust cover, handles, optics carrier, binocular tube, eyepiece, multifoc objective).

• On-site installation and calibration.

• The Leica M320 features manual APOchromatic 5-step magnification changer (6.4x-40x), integrated dual LED illumination, UV- and IR-free illumination, and a MultiFoc objective lens with a variable working distance (200-300 mm).

• These features provide consistent illumination, improved color accuracy, and enhanced visualization for high-detail surgical and research procedures.

• Integrated 4K imaging and photo documentation capabilities are included for teaching and publication.

• Comparable systems from Zeiss and Olympus were reviewed but did not meet the combined operational and technical requirements.

• The San Francisco VA research laboratory already uses a Leica M320, allowing for parts interchangeability and immediate use of a second unit without additional training.

• Market research pricing was provided by Melling Medical LLC.

• Leica Microsystems Inc. confirmed Melling Medical LLC is the sole authorized distributor to the Government.

• Searches of SAM.gov, VA Supply Chain Master Catalog, GSA Advantage, and NAC did not locate existing contracts for the M320.

• While a search for small businesses under NAICS 333310 yielded many results, Leica's sole source letter confirms no authorized distributors of any size or socioeconomic standard beyond Melling Medical LLC.

• The Non-Manufacturer Rule will not apply. The procurement will be competed unrestricted as a brand name only requirement, with potential competition between the large business OEM (Leica) and an SDVOSB vendor (Melling Medical LLC).

• The estimated price is not explicitly stated but is indicated as being over the micro-purchase threshold and not exceeding the SAT.

• The period of performance is not detailed in this document.

• Not applicable to this justification document.

• This requirement is for a brand name only and will be competed unrestricted.

• Revision: 02

• Effective Date: 12/30/2025

Solicitation / RFP / RFQ

This solicitation is for the procurement of a Leica M320 Microscope and Accessories. The requirement is brand name only, as detailed in RFO Part 12.

• Leica M320 Microscope and Accessories (specific items detailed in the Price/Cost Schedule, including floor stand, power cable, top plate, dust cover, handles, optics car, binocular tube, eyepieces, and a multifocal objective).

• Delivery, Installation, Calibration, and On-Site Training.

• The contract will be awarded to the responsible offeror whose offer is most advantageous to the Government, based on Price Only.

• The period of performance and estimated value are not explicitly stated in this document.

• Submission: Offerors must submit their quote via email to Leah Smith at leah.smith@va.gov by the due date/time specified in Block 8 (06-08-2026, 11:00 AM PDT).

• Questions: Any questions must be received 2 business days before the closing date.

• Evaluation: Offers will be evaluated based on Price Only. The Total Evaluated Price will be the sum of all line item prices.

• This acquisition is listed as UNRESTRICTED.

• NAICS Code: 333310

• Size Standard: 1000 Employees

• The solicitation incorporates FAR 52.212-1, 52.212-3, and 52.212-4 by reference, with 52.212-5 attached.

• Addenda to FAR 52.212-1 and 52.212-2 are included.

• Payment will be made via Electronic Funds Transfer (EFT).

• Invoices are to be submitted electronically via the VA's Electronic Invoice Presentment and Payment System (Tungsten).