Lenel Security System Maintenance

Request for Information (RFI) / Sources Sought Notice (SSN)

This RFI is a market research tool to gather information on qualified and experienced sources for the maintenance of all USFFC-owned Electronic Security Systems (ESS) located on Naval Support Activity (NSA) and Naval Station Norfolk (NSN). The government is seeking information to understand industry capabilities and interest, not to solicit proposals for an award at this time. The anticipated contract type is Firm-Fixed Price.

• Perform preventative maintenance on ESS.

• Perform corrective maintenance on ESS.

• Provide a service request response system.

• A draft Performance Work Statement (PWS) is available for additional details.

• Anticipated Contract Type: Firm-Fixed Price.

• Anticipated Period of Performance: 12-month base (September 2026 - September 2027) with four (4) 12-month options, potentially extending through March 2032.

• Interested parties should submit a capabilities statement.

• The capabilities statement should address specific items listed in the RFI, including business information, CAGE/UEI codes, contact information, business size, SAM.gov registration, ownership, contract history, and proof of a current Secret facilities clearance level.

• Recent and relevant experience related to the PWS scope is required.

• Information regarding small business participation and compliance with FAR 52.219-14 (Limitations on Subcontracting) is requested if applicable.

• Responses are limited to five (5) pages, using a 12-point font.

• Submission Deadline: 5:00 p.m. Eastern time on May 8, 2026.

• Submission Method: Email to Angelo Conicelli (angelo.l.conicelli.civ@us.navy.mil) with a secondary POC (Samantha Ballance).

• The RFI seeks to determine if the acquisition will be a small business set-aside. Information on small business capabilities and subcontracting plans is requested.

• Small business utilization will be considered if the effort is not set-aside.

• This is NOT a Request for Proposal (RFP).

• No contract will be awarded from this announcement.

• The government will not pay for information submitted.

• All questions must be submitted in writing via email.

• Q&A will be posted as updates to the notice.

• This RFI/Sources Sought Notice may be updated or changed prior to an official solicitation.

• Costs incurred in response to this notice are not allowable direct charges to the government.

Statement of Work (SOW) / Performance Work Statement (PWS)

To obtain support for the maintenance of all U.S. Fleet Forces Command (USFF) owned Electronic Security Systems (ESS) located at Naval Support Activity (NSA), Norfolk, Virginia. This includes preventative and corrective maintenance, as well as a service request response system.

• Perform preventative and corrective maintenance on USFF ESS.

• Implement and manage a service request response system for ESS maintenance.

• Provide maintenance for approximately 26 cameras, 60 Arm/Disarm Keypads, and 200 card readers.

• Contractor must provide all management, supervision, manpower, labor, parts, supplies, tools, test equipment, lifts, ladders, packaging, and shipment necessary for maintenance.

• Contractor personnel must be trained and Lenel Certified Expert in ESS equipment operation.

• Provide one (1) on-site support FTE for badge issuing and record maintenance, including LENEL technical support from 1230 to 1600.

• Ensure compliance with Intelligence Community Directive 705, DoDM 5200.01, and OPNAVINST 5530.14E regarding facility access requirements.

• Response time for critical components: Level 1 Facility (SCIFs) within 2 hours; Level 2 Facility within 4 hours; Level 3 Facility (routine) within 24 hours.

• Phone response to initiate corrective action within 30 minutes.

• On-site support must include troubleshooting, repair, and replacement.

• Establish and perform daily, weekly, and semi-annual preventative maintenance inspections.

• Maintain an on-site inventory of appropriate replacement parts.

• Contractor must utilize Lenel Certified Expert (LCE) ESS technicians for supervision, service, and testing.

• Period of Performance: Base period of 12 months from award, with five (5) 12-month option periods. Contract period: September 2026 to September 2031.

• Place of Performance: NSA, Norfolk, Virginia, specifically buildings NH- 2, 3, 4, 20, 36, 38, 39, 45, 46, 95, and 140.

• Contractor personnel require Secret clearance eligibility.

• Provide a LENEL badging system operator and LENEL technical support from 0730 to 1600, Monday through Friday (excluding holidays).

• Maintain comprehensive records of all maintenance and repair, including serial numbers, location, and disposition.

• Provide monthly progress reports and weekly status reports.

• Abide by all applicable standards and federal codes and regulations listed in section 1.13.

• Contractor employees must hold and maintain a security clearance eligibility of SECRET or above.

• Contractor must provide a 24/7 on-call contact for emergency situations.

• Deliverables include Monthly Progress Reports, POA&M, General Clerk/Badging/Technician responsibilities, Project Management Plan Updates, and Government Furnished Equipment reports.