LES Health Insurance, U.S. Embassy Malta
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, Regional Procurement Support Office (RPSO) Frankfurt, is soliciting proposals for Health Insurance services for Locally Engaged Staff (LES) and their dependents at the U.S. Embassy Valletta, Republic of Malta. This is a Firm-Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ) contract with a base year and four option years, procured under full and open competition. Proposals are due March 11, 2026, by 14:00 Central European Time (CET).
Scope of Work
The contractor will provide comprehensive health insurance coverage for approximately 99 employees, 76 adult dependents, and 42 child dependents. Mandatory benefits include hospitalization, emergency services, ambulance, outpatient services, obstetric and newborn care, pediatric services, prescription drugs, preventive and wellness services, hearing aids, optical care, and dental care. Coverage must include pre-existing conditions and not exclude HIV/AIDS care. Demographic data for dependents is provided in Exhibit A to assist with proposal development.
Contract Details
- Contract Type: Firm-Fixed-Price Indefinite Delivery, Indefinite Quantity (IDIQ) with economic price adjustment.
- Period of Performance: One base year starting September 1, 2026, plus four (4) one-year option periods.
- Minimum Guaranteed Order: $7,000.00 (or local currency equivalent).
- Maximum Ordered Amount: $3,500,000.00.
- NAICS Code: 524114 (Direct Health and Medical Insurance Carriers).
- PSC Code: G007 (Government Health Insurance Programs).
Submission & Evaluation
Proposals must be submitted via email to PerezAcevedoA@state.gov by March 11, 2026, 14:00 CET, with the subject line "Proposal 19GE5026R0020". Submissions must be in Microsoft Word or Adobe PDF, except for Attachment 1 (pricing sheet), which must be a completed Microsoft Excel spreadsheet. Email size is limited to 50MB; zipped files are not permitted. Late submissions will not be considered.
Evaluation will be based on a comparative process considering technical capability, past performance, and price, with technical and past performance combined being equal to price. Proposals should be submitted in two volumes: Price Proposal and Technical Proposal.
Key Dates & Communication
- Virtual Pre-proposal Conference: February 11, 2026, at 11:00 CET via Webex. Registration required by February 9, 2026, 13:00 CET, by emailing PerezAcevedoA@state.gov.
- Questions Deadline: February 17, 2026, 14:00 CET, via email to PerezAcevedoA@state.gov. Replies will be provided anonymously via solicitation amendment.
Eligibility & Requirements
This opportunity is open to full and open competition. An active SAM registration is a condition of award. Offerors must complete Attachment 1 (pricing sheet) and Attachment 2 (experience listing). Foreign entities may need to complete and submit Form W-14 to claim exemption from a 2% withholding tax on payments. All communication and award documents will be in English. Do not contact the Embassy directly.