W--LIBI 150-RENT TENTS, STAGE, CHAIRS, AV
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The National Park Service (NPS), Department of the Interior, is soliciting quotes for the rental of a stage, tents, chairs, and audio/visual (AV) equipment for the 150th Anniversary of the Battle of Little Bighorn event. This is a Combined Synopsis/Solicitation set aside for Total Small Businesses. The event will take place at the Little Bighorn Battlefield National Monument, Crow Agency, MT, with the performance period from June 24-27, 2026. Quotes are due by May 8, 2026, at 1:00 PM Arizona time.
Scope of Work
The contractor will provide delivery, setup, maintenance, and breakdown of all rented equipment. Key requirements include:
- Stage: One 20'x32' stage, raised 2'-3', with stairs, railings, and black skirting. It must support various activities and have a load capacity of 200 lbs/sq ft, adjustable for a slightly sloped asphalt parking lot.
- Tents: Approximately 4,800-5,400 sq ft of shade for attendees (e.g., two 40'x60' or three 30'x60' tents), positioned not to obstruct views. Additionally, one 10'x10' enclosed tent with HVAC for a cooling/medical station, maintaining 65-80°F and ensuring privacy.
- Chairs: 750 folding chairs.
- Audio/Visual (AV) Equipment: Professional quality equipment capable of projecting clearly to a 50'x150' area. This includes three wireless microphones with stands, two wireless microphones for audience use, two backup microphones, and speakers. Microphones must have recharging capabilities or backup batteries.
Site Details & Constraints
The event will be held at the Little Bighorn Battlefield National Monument. Residential-type power (120V and 240V) and water are available at the existing restroom building, and the contractor is responsible for plugging in equipment. All setup will occur on existing asphalt areas with vehicular access. While attendee counts may reach up to 3,000 on the entire site, A/V equipment coverage is specifically needed for the area around the 20'x32' stage. A draft site plan is available.
Contract & Timeline
- Contract Type: Firm-fixed-price commercial contract.
- Performance Period: June 24, 2026 - June 27, 2026.
- Quote Due Date: May 8, 2026, at 1:00 PM Arizona time.
- Submission Method: Offers must be submitted via email to taylor_jones@ios.doi.gov.
- Point of Contact: Taylor Jones (taylor_jones@ios.doi.gov, 520-780-9294).
Eligibility & Evaluation
- Set-Aside: This is a 100% Total Small Business Set-Aside.
- NAICS Code: 532284 (Rental and Leasing of Consumer Goods) with a $9.0M size standard.
- Requirements: Offerors must have a Unique Entity Identifier (UEI) and be registered and "active" in the System for Award Management (SAM) at the time of quote submission, award, and throughout contract performance.
- Evaluation Criteria: Award will be made to the responsible offeror providing the lowest price that meets technical specifications and demonstrates prior experience. Factors include price, technical capability, and prior experience.
Amendment Notes
Amendment 001 provides the Government's responses to questions from potential offerors, which are attached to the amendment. No other solicitation clauses or dates have changed. Offerors must acknowledge receipt of this amendment.