LIBI 150-RENT TENTS, STAGE, CHAIRS, AV
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The NATIONAL PARK SERVICE (Department of the Interior) is soliciting proposals for the rental of tents, a stage, chairs, and audio/visual (AV) equipment for the 150th Anniversary of the Battle of Little Bighorn. This requirement is for the Little Bighorn Battlefield National Monument in Crow Agency, MT. This is a firm-fixed-price commercial contract set aside for Total Small Businesses. Quotes are due by May 8, 2026.
Scope of Work
The contractor will provide rental services, including delivery, setup, maintenance, and breakdown, for equipment to be used during the 150th Anniversary event from June 25-26, 2026. The full performance period is June 24-27, 2026. Key requirements include:
- Stage: One 20'x32' stage, 2'-3' raised, with stairs, railings, and black skirting. Must support 200 lbs/sq ft and be adjustable for a sloped asphalt parking lot.
- Tents: Approximately 4,800-5,400 sq ft of shade (e.g., two 40'x60' or three 30'x60' tents) that do not obstruct views. Also, one 10'x10' enclosed cooling/medical tent with HVAC, capable of maintaining 65-80°F and providing privacy.
- Chairs: 750 folding chairs.
- Audio/Visual (AV) Equipment: Professional quality equipment capable of projecting clearly to a 50'x150' area. This includes three wireless microphones with stands, two wireless microphones for audience use, two backup microphones, and speakers. Microphones must have recharging capabilities or backup batteries.
Contract & Timeline
- Contract Type: Firm-fixed-price commercial contract.
- Period of Performance: June 24, 2026 - June 27, 2026.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
- NAICS Code: 532284 (Rental and Leasing of Consumer Goods) with a $9.0 M size standard.
- Quotes Due: May 8, 2026, 1:00 PM Arizona time.
- Questions Due: April 29, 2026, 1:00 PM Arizona time.
- Published Date: April 14, 2026.
Submission & Evaluation
- Submission Method: Offers must be submitted via email to taylor_jones@ios.doi.gov.
- Evaluation Criteria: Award will be made to the responsible offeror providing the lowest price that meets technical specifications and demonstrates prior experience. Factors considered include price, technical capability, and prior experience.
- Eligibility: Offerors must possess a Unique Entity Identifier (UEI) and maintain an