Library Support Services

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Library Support Services for the National Air & Space Intelligence Center (NASIC). NASIC is the Department of Defense's primary source for foreign air and space threat intelligence, requiring comprehensive library services to support its mission.

The contractor will be responsible for:

• Identifying, acquiring, organizing, and distributing information in English and other languages.
• Acquiring Commercially Available Information (CAI) and Publicly Available Information (PAI) for Requirement Owner libraries and information centers.
• Maintaining and improving the Library's website, including user authentication and search functionalities.
• Identifying and disseminating newly discovered information to Requirement Owners.
• Providing technical services support.
• Translating metadata for dissemination of discovered publications.
• Performing basic library research services, including responding to Requests for Information (RFIs).
• Cataloging materials, particularly foreign language items.
• Providing monthly financial reports and electronic usage statistics.
• Recommending process and service improvements.

The contract is estimated for five (5) years, consisting of a base period of twelve (12) months and four (4) option periods of twelve (12) months each.

• Contractor staff must have physical presence within 25 miles of Wright-Patterson Air Force Base (WPAFB).
• Proposals must include cost breakdowns for IT equipment teardown and stand-up in case of relocation.
• The contractor must ensure timely responses to Government inquiries and requests.
• Contractor employees must conduct themselves professionally and adhere to organizational dress code policies.
• Fluency in English and near-native reading/writing proficiency in Chinese, Russian, and Persian is required for certain roles.
• Compliance with Section 508 of the Rehabilitation Act and Privacy Act is mandatory.
• The contractor must protect Critical Information (CI) and adhere to Operational Security (OPSEC) requirements.
• The contractor shall not perform advisory and assistance work for the Government in the same mission or discipline areas.
• The contractor must ensure professional and ethical behavior and maintain clear communication channels with Government representatives.
• The contractor shall establish efficient processes for contract management, including a single point of contact for Government requests.
• The contractor must develop and maintain a complete Government Furnished Equipment (GFE) inventory.
• The contractor must adhere to quality assurance standards and submit a Quality Management Plan.
• The contractor must identify and control non-conformances (Minor and Major).
• The contractor must provide a phase-in plan and a phase-out plan for smooth transitions.
• Contractor personnel must report any Questionable Intelligence Activity (QIA) or Significant or Highly Sensitive Matter (S/HSM).
• Contractor employees must identify themselves as "Contractors" or "Subcontractors" at all times.
• Foreign nationals are prohibited from working on this contract.
• Contractor personnel must complete a non-disclosure agreement.
• The contractor is prohibited from having or using a ByteDance Covered Application.
• The contractor shall provide resources for program management, including planning, organizing, and directing work.
• The contractor shall participate in various meetings as required.
• The contractor shall demonstrate cost control effectiveness.
• The contractor shall adhere to all timelines, milestones, and delivery schedules.
• The contractor shall submit to a Contractor Performance Assessment Reporting System (CPARS) assessment.
• Work will be performed at contractor facilities within 25 miles of Area A of WPAFB.
• The contractor shall provide support during standard duty hours and may be required to provide non-standard duty hours support.
• The Government will provide Government Furnished Property (GFP), information access, and materials.
• The contractor shall purchase materials, equipment, and Other Direct Costs (ODCs) as required.

Deliverables are to be transmitted electronically to the Government as provided in Exhibit A – Library Support Services. This includes, but is not limited to, CDRL requirements, invoices, monthly reports, and ad hoc requests.

Sources Sought Synopsis

This notice is published by the United States Air Force (USAF) to conduct market research for Library Support Services. The goal is to identify potential sources with the expertise, capabilities, and experience to meet the requirements for supporting the National Air and Space Intelligence Center (NASIC) at Wright-Patterson AFB, OH. The Air Force anticipates procuring this service as a FY26 effort.

• PSC: R605 - Support - Administrative
• NAICS: 519210: Libraries and Archives
• Size Standard: $21M
• Requirements Title: Library Support Services

Companies that believe they possess the required capabilities are invited to provide documentation supporting their ability to meet the requirements outlined in the draft Performance Work Statement (PWS) (Attachment #1).

• Company Name, Address, Point of Contact, CAGE Code, Phone Number, Email Address, and Web Page URL.

• Identification as a large U.S. business, small U.S. business, or foreign business, based on the NAICS code.

• Socioeconomic status (Small Business, Woman Owned Small Business, Small Disadvantaged Business, 8(a) Certified, HUBZone Certified, Veteran Owned Small Business, Service-Disabled Veteran-Owned Small Business).

• Company description of relevant capability and experience.

• Ability to quickly acquire near-native foreign language specialists.

• Contractors must be registered in SAM.gov and have a NIST score of 110 or higher in SPRS to be eligible for award.

• Submitted information must be UNCLASSIFIED and limited to 10 pages in a Microsoft Word compatible format.

• This is strictly for market research and does not constitute a Request for Proposals.

• The Government will not reimburse any expenses associated with participation.

• Responses are due no later than 25 February 2026, 10:00 AM EST.

• Email responses to Meredith Budding (meredith.budding@us.af.mil) and Danielle Booth (danielle.booth.3@us.af.mil).

• Questions should be addressed to Ms. Margie Brown (AFLCMC/PZIEC) at margie.brown@us.af.mil.

Questions & Answers / Clarifications

This document provides responses to industry questions regarding an upcoming requirement, clarifying aspects of the potential solicitation.

• Requirement Origin: This is not a new requirement.

• Incumbent: An incumbent contractor, KeyLogic, LLC (GSA contract number 47QFLA21C0016), is currently performing similar work.

• Contract Type: The anticipated contract type will be detailed in the Request for Proposal (RFP).

• Acquisition Strategy: The Government is conducting market research and will provide details on the acquisition strategy later. It will not be a socioeconomic set-aside.

• Contract Vehicle: This requirement will be procured as a standalone contract, not through an existing IDIQ vehicle.

• Physical Presence: Support must be physical and located within 25 miles of Wright-Patterson AFB; hybrid or remote support is not permitted.

• Language Proficiency: "Near-native" proficiency in Chinese, Russian, and Farsi may be evidenced by test results (e.g., DLPT scores) and time lived abroad.

• Cybersecurity Compliance: Contractors will need CMMC certification. A current certification is one within its three-year validity period.

• Government-Furnished Resources: No office space will be provided. Contractors must own or lease their space. The Government will provide all software licenses, except for enterprise-wide contractor software (e.g., for remote IT login or security monitoring).

• RFP Release: A final RFP is tentatively planned for June/July 2026, with an anticipated award in August/September 2026. A draft RFP will not be released. These dates are subject to change.

• Market Research: The Government is actively reviewing market research results and will provide further details at a future date.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for operating and maintaining the National Air & Space Intelligence Center (NASIC) Contract Library, referred to as the "Library." The Library serves as the Department of Defense's primary source for foreign air and space threat intelligence, providing access to over 1,200 Scientific and Technical (S&T) resources for vetted users.

• Identify, acquire, organize, and distribute information in English and other languages.

• Acquire Commercially Available Information (CAI) and Publicly Available Information (PAI).

• Maintain and improve the Library's website, serving as its Content Management System (CMS).

• Identify and disseminate newly discovered information to Requirement Owners.

• Provide technical services support.

• Provide translations of metadata as required.

• Estimated at five (5) years: one (1) base period of 12 months and four (4) option periods of 12 months each.

• Personnel: Contractor must provide all personnel, management, and supporting business functions. Staff must be U.S. citizens, fluent in English, and proficient in foreign languages (Chinese, Russian, Farsi) for near-native reading and writing.

• Communication: Adhere to all timelines, milestones, and administrative requirements. Maintain professional conduct and direct interface with the PCO, COR, and other Government representatives.

• Contractor Response: Acknowledge Government inquiries and requests for contractual actions within 24 hours.

• Relocation (Option): Contractor must have a physical presence within 25 miles of Wright-Patterson Air Force Base (WPAFB). Proposals must detail IT equipment removal, teardown, stand-up, and operationalization within five (5) calendar days.

• Content Acquisition: Purchase print and digital content, licensed subscriptions, and ad hoc digital items based on Requirement Owner needs and allocated funding. Provide monthly financial reports.

• Online Library Services: Maintain and update the NASIC Contract Library website, ensuring user authentication, search functionality, CMS capabilities, and usage tracking.

• Library Support Services: Provide cataloging assistance, basic library research, and FYI email notifications for new information.

• Process/Service Improvements: Recommend new technologies or alternative solutions.

• Electronic Resource Management: Provide monthly electronic usage statistics reports.

• Quality Assurance: Comply with quality standards, including a Contractor Quality Management Plan (QMP) and performance evaluations.

• Deliverables: Transmitted electronically as provided in Exhibit A - Library Support Services.

• Non-Personal Services: The contract is for non-personal services; the Contractor is responsible for managing its employees and methods.

• Inherently Governmental Functions: Contractor shall not perform inherently governmental functions.

• Rehabilitation Act Compliance (Section 508): Services and products must comply with Section 508 standards.

• Privacy Act Information: Contractor personnel must protect information from unauthorized disclosure.

• Operational Security (OPSEC): Protect Critical Information (CI) and implement security requirements.

• Use of Foreign Nationals: Prohibited.

• Non-Disclosure Agreement: Required for all Contractor personnel.

• Prohibited ByteDance Application: Clause FAR 52.204-27 is applicable.

• Place of Performance: Contractor facilities located within 25 miles of Area A of WPAFB.

• Normal Business Day: Standard duty hours include core hours of 0900-1500 local time, Monday-Friday, excluding Federal Holidays.

• Government Furnished Property (GFP): Government will provide facilities, equipment, materials, and services. Contractor must maintain an inventory of GFE.

• Quality Assurance: Performance is subject to surveillance by a Government COR. Non-conformances (Minor and Major) will be identified and controlled.

Sources Sought Synopsis

This notice is published by the United States Air Force (USAF) to conduct market research for Library Support Services. The Air Force is seeking to identify potential sources with the expertise, capabilities, and experience to meet the requirements for supporting the National Air and Space Intelligence Center (NASIC) at Wright-Patterson AFB, OH. This is not a solicitation, and no award will be made from this notice. The Air Force anticipates procuring this service as a FY26 effort.

• PSC: R605 – Support – Administrative
• NAICS Code: 519210: Libraries and Archives
• Size Standard: $21M
• Requirements Title: Library Support Services

Companies interested in participating in this market research should provide documentation supporting their capability to meet the requirements outlined in the attached draft Performance Work Statement (PWS).

Respondents must provide:

• Company Name and Address

• Point of Contact details (CAGE Code, Phone, Email, Web URL)

• Identification as a large U.S. business, small U.S. business, or foreign business (based on NAICS code size standard).

• Socioeconomic status (Small Business, Woman Owned Small Business, Small Disadvantaged Business, 8(a) Certified, HUBZone Certified, Veteran Owned Small Business, Service-Disabled Veteran-Owned Small Business).

• A company description detailing relevant capability and experience.

• All submitted information must be UNCLASSIFIED.

• Responses are limited to 10 pages in a Microsoft Word compatible format.

• Responses must be emailed to Meredith Budding (meredith.budding@us.af.mil) and Danielle Booth (danielle.booth.3@us.af.mil) no later than 15 October 2025, 2:00 PM EST.

• Contractors must be registered in SAM.gov and have a NIST score of 110 or higher in SPRS to be eligible for award.

• This synopsis is strictly voluntary; the Government will not reimburse any costs associated with preparation or participation.

• This notice does not constitute a Request for Proposals (RFP) and does not commit the Government to any acquisition approach.

Questions relative to this Sources Sought should be addressed via email to Ms. Margie Brown (AFLCMC/PZIEC) at margie.brown@us.af.mil.