Local Employee Staff Life Insurance (2026-2031) Baku, Azerbaijan
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Baku, Azerbaijan, is soliciting proposals for Locally Employed Staff Life Insurance coverage for the period of 2026-2031. This opportunity is a Total Small Business Set-Aside (FAR 19.5). The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. Proposals are due by June 15, 2026, 18:00 (local time).
Purpose & Scope
This Request for Proposals (RFP) seeks to secure comprehensive life insurance and disability benefits for locally employed staff at the U.S. Embassy in Baku. The coverage includes Natural Death (21x monthly basic salary), Accidental Death (22x monthly basic salary), Disability Benefits (minimum monthly amounts specified, e.g., 300.00 manat for Group I), and Funeral Benefits (minimum 600 manat). Critical illness coverage is explicitly excluded as it is covered under a separate medical insurance contract. The contractor must provide a brochure in English and Azerbaijani detailing benefits within 30 days of award. The number of employees to be covered is between 265-282.
Contract Details
- Contract Type: Fixed-price with economic-price adjustment.
- Period of Performance: One base year starting July 5, 2026, with four (4) one-year options to renew, totaling a 5-year potential duration.
- Currency: Proposals, payments, and benefits must be in Azerbaijani Manat (AZN).
- Estimated Value: Not explicitly stated, but pricing is based on estimated payroll.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5).
Submission Requirements
- Proposal Deadline: June 15, 2026, 18:00 (local time). Late proposals will not be accepted.
- Submission Method: Electronically via email to BAKUBIDBOX@STATE.GOV.
- Format: MS-Word 2007/2010 or Adobe Acrobat (PDF). File size must not exceed 30MB; larger submissions require separate emails.
- Required Documents: SF-33, Section B (Pricing Schedule, including retention amounts), Section K (Representations and Certifications), additional information as required in Section L, and proof of active SAM.gov registration.
- Language: Proposals must be in English.
- SAM.gov Registration: Offerors must be actively registered in SAM.gov prior to proposal submission and maintain registration through award. Failure to register may deem the proposal non-responsible.
Evaluation Criteria
Award will be made to the lowest priced, technically acceptable, responsible offeror. The government intends to award based on initial proposals but may hold discussions if necessary. Offerors must be licensed/certified/accredited by the Government of Azerbaijan (or another government if not authorized by Azerbaijan) to provide life insurance in the host country, with authorization valid through the base performance period and eligible for renewal.
Key Clarifications & Pre-Proposal Conference
A pre-proposal conference was held on May 21, 2026, at 11:00 am (local time) at the U.S. Embassy Annex in Baku, with virtual attendance permitted. Key clarifications include:
- Employee coverage: 265-282 employees (refer to Section J, page 61).
- Disability limits: Minimum monthly payments specified; no maximum set by Embassy, but rates are by Azerbaijani Government.
- Critical illnesses: Not covered under this contract.
- Retirees: Refers to employees separated from the U.S. Embassy Baku; all current Embassy employees are covered regardless of age.
- Incumbent Provider: Atesgah Life Insurance ASJ.
- Pricing: Offerors must propose fixed prices for the entire five-year period.