Lightning Protection System for Sunshades

Questions & Answers / Clarifications

This document provides answers to questions submitted by potential bidders regarding the solicitation.

• Lightning Protection Component Evaluation: The lightning-protection component will be evaluated independently on an annual basis, not as part of a larger integrated package.
• Technical Review: The agency anticipates a dedicated technical review for this category.
• Submission Recommendations: Bidders are advised to refer to the Statement of Work (SOW) and provided documents for recommendations regarding documentation, format, and points of emphasis for their submissions.

This Q&A document clarifies evaluation criteria and provides guidance for proposal preparation, but does not appear to alter any stated requirements or deadlines.

Statement of Work (SOW)

To supply and install new lightning protection systems (LPS) on 35 aircraft sun shelters located at the Eglin AFB aircraft maintenance ramp. The system aims to safeguard aircraft, equipment, and personnel from lightning strikes and withstand harsh weather conditions.

• Install LPS on 35 aircraft sun shelters.

• Provide all necessary components, equipment, labor, and supervision.

• Design and installation must meet Department of the Air Force Instruction 21-101, Chapter 15; Unified Facilities Guide Specifications (UFGS) 13-31-33; and AFM 32-1065.

• Maintain cleanliness and prevent foreign object damage (FOD) throughout the work.

• Coordinate daily operations with Airfield Management and the Contracting Officer's Representative (COR).

• Comply with Air Force safety standards during weather warnings.

• Lightning grounding system components must not be painted.

• Grounding electrodes must be at least 10 ft. long, made of copper or copper-clad steel, and penetrate at least 10 feet into the soil.

• Air terminals must extend at least 10 inches above the object and have at least two paths to ground.

• Down conductors must not have sharp bends or loops; bends must have a radius of not less than 8 inches.

• System must be tested in accordance with applicable codes and standards.

• Third-party testing and UL listing documents must be provided.

• Location: Eglin AFB, FL

• Installation and testing of LPS systems.

• Contractors must provide documentation and explanation of their installation plan, strategy, and equipment specifications.

• All drivers must obtain Airfield Drivers training.

• All personnel must be on an Entry Authorization Listing.

• Only company-owned/labeled vehicles are allowed on site.

• Selected vendor must meet industry standards for certification and knowledge.

• Total price must include shipping FOB Destination to Eglin AFB, FL, and all associated fees and expenses.

• Quote with line items for: Lightning Protection Installation/Certification, Turnkey Installation (with estimated days to complete), Engineering, and Shipping (FOB Destination to Eglin AFB, FL 32542).

• Turnkey installation of LPS on 35 aircraft sun shelters.

• Turnkey installation.

• Engineering services.

• Shipping.

• LPS systems installed and tested per codes and standards.

• Third-party testing and UL listing documents provided.

• Work site returned to a clean and serviceable condition.

Other / Unclassified

The attached document, "SOW 18 March Redacted.pdf", is a protected PDF file. The system is unable to display its content because it requires a compatible PDF reader that supports files protected by Microsoft Office.

Bidders cannot access the content of this document. Therefore, it is not possible to summarize its relevance to the opportunity at this time. Bidders may need to seek alternative means to access the protected content or contact the contracting officer for assistance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commodities, specifically an "Aircraft Sunshade Lightning Protection System (LPS) Upgrade." The acquisition is being conducted under Federal Acquisition Regulation (FAR) Class Deviation 2026-00028, 2026-00037 (Part 19), and 2026-00041 (Part 25), implementing the Revolutionary FAR Overhaul (RFO). It is a competitive Request for Quote (RFQ) for the Air Force Test Center at Eglin AFB, Florida.

• The primary deliverable is an "Aircraft Sunshade Lightning Protection System (LPS) Upgrade."

• The contract will be for a 12 Months ARO (After Receipt of Order) period.

• FOB Destination Shipping is requested.

• A firm-fixed priced purchase order will be awarded.

• No advanced payments will be made.

• Award will be made to the lowest priced, responsible Offeror that meets minimum technical requirements.

• Offerors must list the solicitation number, CAGE code, Company name, Point of Contact (POC), email address, and phone number.

• Lack of registration in the SAM database will make an offeror ineligible for award.

• Vendors must be registered in Wide Area Work Flow (WAWF) for electronic funds transfer.

• Offerors agree to hold prices firm for 60 calendar days from the offer receipt date.

• Deadline for Questions/Requests for Information: 10:00 AM CST on 23 April 2026.

• Offer Due Date: 10:00 AM CST on 29 April 2026.

• This acquisition is a total set-aside for small business concerns.

• Only quotes submitted by contractors currently designated as small businesses will be considered.

• Quotes from non-eligible small businesses will be deemed non-responsive.

• The North American Industry Classification System (NAICS) code is 335999, with a size standard of 1350.

• The government is not responsible for costs incurred in preparing or submitting an offer.

• Offerors are not required to sign and return the SF1449 or amendments, but should return representations and certifications if not in their SAM profile.

• Attachments include: Statement of Work (SOW) dated 18 March 2026, and Clauses.

Forms / Attachments / Pricing Sheets

This document contains a comprehensive list of clauses that are incorporated by reference into a solicitation or contract. It serves as a reference for bidders to understand the legal and regulatory requirements that will apply to their offer and any resulting contract.

• Clause Number: Unique identifier for each clause.
• Alt No/Dev No: Alternate or deviation number, if applicable.
• Clause Title: A brief description of the clause's subject matter.
• Year-Mo: The year and month the clause was last updated.
• Section: The section of the contract or solicitation where the clause is located (e.g., SEC I, SEC K).
• Full Text Clauses: Some clauses are provided in full text for clarity, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation."

Bidders must review these clauses to understand their obligations and responsibilities. Key areas include:

• Representations and Certifications: Bidders must accurately represent their business status (e.g., small business, veteran-owned) and compliance with various regulations.
• Prohibitions and Restrictions: Clauses related to specific types of equipment, services, or business operations (e.g., covered defense telecommunications, Xinjiang region operations).
• Payment and Submission Instructions: Details on how to submit payment requests and receiving reports (e.g., Wide Area WorkFlow - WAWF).
• Evaluation Factors: How offers will be evaluated, including price and other factors.
• Compliance Requirements: Clauses related to child labor, trade agreements, and other regulatory compliance.

Bidders should pay close attention to any clauses that require specific representations, certifications, or actions as part of their proposal submission.