Lights & Electric Repairs

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial services to perform electrical repairs and replace existing fluorescent/incandescent lights with LEDs at the 200th Combat Weather Flight facility in Sandston, VA. The project number is CVVM 26-2005.

• Install two (2) new circuits and provide four (4) new receptacles.

• Repair one (1) exterior flood light.

• Remove and replace ten (10) 2'x4' light fixtures (Base CLIN).

• Remove and replace ten (10) 2'x4' and eleven (11) 2'x2' recessed troffer light fixtures, fourteen (14) 1'x2' pendant light fixtures, five (5) recessed can lights, and two (2) wall-mounted pendant lights (Option 1 CLIN).

• All work must conform to industry standards, Unified Facilities Code (UFC), International Building Code (IBC), and NFPA-70 requirements.

• Period of Performance: Sixty (60) calendar days from the Notice to Proceed.

• Funds are not presently available; obligation is contingent upon availability.

• Site Visit: 25 June 2026, 10:00 AM EST (Registration required by 24 June 2026, 1:00 PM EST).

• Questions Due: 30 June 2026, 2:00 PM EST.

• Quotes Due: 9 July 2026, 1:00 PM EST.

• Submission Requirements: Electronic submission including pricing, technical narrative (10 pages max), past performance and experience, and completed Past Performance Questionnaires (PPQs) sent directly from references.

• Evaluation: Based on past performance and experience, utilizing PPQs and CPARS. Recency (within 3 years) and relevancy to electrical installations, repairs, or LED retrofits of similar magnitude are key.

• NAICS Code: 238210 – Electrical Contractors and Other Wiring Installation Contractors.

• Size Standard: $19.0 Million.

• Set-Aside: 100% total small business set-aside.

• Magnitude of Work: Less than $25,000.

• Construction Wage Rate Requirements (Davis-Bacon) are applicable.

• A pre-quotation conference and site visit is scheduled.

• Bidders are encouraged to inspect the site.

• Attachments include SOW, lighting and electrical scopes, and PPQ package.

Form / Attachment / Pricing Sheet

This document lists clauses and provisions that are incorporated by reference into the solicitation W50S9B26Q0004. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to any resulting contract.

• Clause Number: Unique identifier for each clause or provision.
• Clause Title: A brief description of the subject matter of the clause.
• Alt No/Dev No: Identifies any alternate or deviation numbers associated with the clause.
• Year-Mo: The year and month the clause was last updated.
• Section: The section of the contract where the clause is located.

Bidders must review these clauses and provisions to understand their obligations and the Government's requirements. Key clauses highlighted include:

• Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (252.204-7018): Requires representation regarding the provision of such equipment or services and potential disclosures.
• Wide Area WorkFlow Payment Instructions (252.232-7006): Details the electronic invoicing and payment process using the WAWF system.
• Contract Drawings and Specifications (252.236-7001): Outlines the provision and use of contract drawings and specifications.
• Evaluation-Commercial Products and Commercial Services (52.212-2): Describes the evaluation factors for award, including price, technical capability, and past performance.

Bidders should pay close attention to any clauses with deviations (indicated by "Deviation") as these may represent specific modifications to standard terms.

Form / Attachment / Pricing Sheet

This document is a General Decision, specifically a Wage Determination, for building construction in the State of Virginia, covering the Counties of Henrico. It outlines the prevailing wage rates and fringe benefits for various construction trades. This information is crucial for contractors to understand labor costs and ensure compliance with federal regulations when bidding on relevant projects.

• General Decision Number: VA20260155
• Publication Date: 05/18/2026
• Effective Dates: Various dates are listed for different trades, ranging from 01/01/2025 to 06/01/2025, with some identifiers indicating earlier or later survey dates.
• Trades Covered: Includes classifications such as Asbestos Worker/Heat & Frost Insulator, Boilermaker, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Plumber, Pipefitter, Waterproofer, Truck Driver, Tile Setter, Tiler Finisher, Sprinkler Fitter, Sheet Metal Worker, Roofer, Painter, Operator (various types), Laborer (various types), Ironworker (Reinforcing), HVAC Mechanic, Glazier, Cement Mason/Concrete Finisher, Carpenter, Bricklayer, and Welder.
• Rates and Fringes: For each trade, specific hourly rates and fringe benefit amounts are provided.
• Executive Orders: Notes on Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) are included, outlining contractor obligations and applicable wage rates.
• Union Rate Identifiers: Explanations of how union rates are identified and updated.
• Wage Determination Appeals Process: Information on how to appeal or request reconsideration of wage determinations.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with the specified prevailing wage rates and fringe benefits can lead to non-compliance and potential penalties. The document also provides context on paid sick leave and minimum wage requirements applicable to federal contracts.

Form / Attachment / Pricing Sheet

This document is Exhibit C, a Past Performance Reference Questionnaire package. It is designed to be sent by offerors to their past performance references to gather feedback on completed projects. This feedback will be used by the government to evaluate the offeror's past performance as part of the proposal evaluation process for Solicitation W50S9B16Q0004.

• Instructions to Offeror: Details on how to prepare and submit the questionnaire package, including a sample cover letter.
• Respondent Info Rating Sheets (Exhibit C): The core questionnaire for the reference to complete.
  • Contractor Information: Fields for the offeror to fill in regarding their company and the contract being referenced.
  • Work Performed As: Details on the offeror's role (prime, sub, etc.) and percentage of work.
  • Contract Information: Specifics about the contract being referenced (number, title, dates, price).
  • Project Description: A space for the offeror to describe the project and its relevance.
  • Client Information: Fields for the client/reference to fill in.
  • Adjective Ratings: A standardized rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) with definitions for evaluating performance across various categories (Quality, Schedule/Timeliness, Customer Satisfaction, Management/Personnel/Labor, Cost/Financial Management, Safety/Security, General).
• Instructions for Client: Directs the client to submit the completed questionnaire directly to the Contracting Office via email.

Bidders must use this questionnaire to solicit feedback from their past performance references. They need to accurately complete the offeror sections and ensure their references understand the submission instructions and deadline. The quality and content of the responses from references will directly impact the evaluation of the bidder's past performance.

Statement of Work (SOW) / Performance Work Statement (PWS)

To perform electrical repairs and replace existing fluorescent/incandescent lights and ballasts with LEDs for the 200th Combat Weather Flight at Sandston, VA.

• Install two (2) new electrical circuits with four (4) new standard duplex receptacles (20A, 120V), with outlets located in high-ceiling areas (approx. 10’-15’ AFF).

• Repair an existing exterior LED wall pack by re-attaching its hinged cover.

• Remove and replace ten (10) existing 2'x4' recessed troffer light fixtures in the Training Room and two Offices with new LED fixtures.

• Bid Option 1: Remove and replace eleven (11) 2'x2' recessed troffer light fixtures in Halls, Open Offices, and Break Area; fourteen (14) 1'x2' pendant light fixtures in the Garage and related rooms; five (5) recessed can lights in Garage Showers and Rest Rooms; and two (2) wall-mounted pendant lights in Rest Rooms with new LED fixtures.

• All work requires ensuring existing finishes, drywall, and adjacent surfaces remain undamaged, with necessary drywall repair and paint matching to existing Level 4 finish.

• Prep existing bulbs and ballasts for disposal per State Regulations.

• All work must conform to applicable building, mechanical, and electrical codes, as well as current UFC, IBC, and NFPA-70 requirements.

• Deviations from manufacturer installation requirements need prior approval.

• All quantities and dimensions are approximate and require field verification by the contractor.

• Products must be Per- and polyfluoroalkyl (PFAS), Lead, and Volatile Organic Compound (VOC) Free.

• Maintain a clean, dust-free work environment, clearing debris daily.

• Contractor is responsible for repairing any damage to existing structures or property.

• Period of Performance: Sixty (60) calendar days from the Notice to Proceed.

• Work Hours: Monday through Friday, 0800-1530.

• Location: 200th Combat Weather Flight, 6025 Beulah Rd, Sandston, VA 23150.

• Deliverables: Material submittals (product data, cut sheets, MSDS), owner manuals, and warranties.

• Proposed electrical fixtures must be compatible with existing LEVITON Brand Occupancy Sensors.

• Materials must meet attached Energy Specifications and be Buy American Act (BAA) Compliant where specified.

• Provide a minimum 1-year warranty for installation work.

• Comply with all installation/facility access, local security policies, and Antiterrorism (AT) Level I training requirements.

• Submit a project schedule with quotation, including milestones like Design Completion, Permitting, Material Delivery, and Construction Schedule.

Form / Attachment / Pricing Sheet

This document, "Attachment 5.1 - LIGHTING SCOPE," provides a reflected ceiling plan detailing the scope of lighting fixtures for the opportunity. It outlines the base bid and optional bid items.

• Base Bid: Includes lighting for the Training Room and Two Offices, totaling 10 fixtures.
• Bid Option 1: Includes lighting for Halls, Open Office, and Break Room, totaling 21 fixtures.
• Bid Option 2 (Implied): Includes lighting for "All other Interior Areas," totaling 18 fixtures.
• A legend is provided for various ceiling types and light fixture symbols.

This attachment is crucial for bidders to understand the scope of work related to lighting. It breaks down the lighting requirements into a base bid and optional additions, allowing vendors to accurately price their proposals and understand potential scope changes.

Form / Attachment / Pricing Sheet

This document, "Attachment 5.2- EXISTING Emergency Lighting Layout," provides a detailed floor plan illustrating the existing emergency lighting system. It serves as a visual reference for the placement and type of emergency lighting fixtures within a facility.

• Electrical Legend: Defines symbols used for various lighting components, including fluorescent lighting fixtures, exit lighting fixtures with directional arrows, emergency lighting fixtures with battery ballasts, occupancy sensors, and different types of switches (single pole, three-way, four-way, timer).
• Layout Plan: Depicts the physical arrangement of these components within different rooms or areas of the building.
• Specific Notes: Includes instructions such as mounting heights for fixtures and the connection of battery packs ahead of local switches.

This attachment is crucial for bidders to understand the current state of the emergency lighting system. It will inform proposals related to maintenance, upgrades, or replacements of the lighting infrastructure, providing essential spatial and technical context for any proposed work.

Form / Attachment / Pricing Sheet

This document, "Attachment 6.3- ELECTRICAL SCOPE," details specific electrical work required for the opportunity. It includes a floor plan with callouts and a notes section specifying tasks.

• Diagram: A first-floor power plan illustrating locations for electrical work.
• Notes:
  • A: Indicates the location of existing wall-mounted clocks.
  • B: Requires the installation of new standard outlets, with field location to be determined by the Owner.
  • C: Identifies the location of an existing wall-mounted TV.
  • D: Requires the installation of new standard outlets at approximately 60"-72" above the finished floor. The contractor must coordinate with the Owner to field-locate these outlets before work begins.
  • E: Requires securing the cover of an existing, wall-mounted LED flood light.

This attachment provides critical details on the scope of electrical work, including specific installations and locations. Bidders must use this information to accurately estimate costs and plan for the required electrical tasks.

Form / Attachment / Pricing Sheet

This document, "Att 5.4 – Electrical Specifications," outlines the minimum acceptable specifications for various electrical fixtures and components required for the opportunity. Bidders must ensure their proposed solutions meet or exceed these specifications.

Lighting Fixtures:

• 2'×4' LED Troffer: 30–50W, 4,000–7,000 lm, ≥ 100 lm/W efficacy, selectable CCT (3500K/4000K/5000K), ≥ 80 CRI, 120–277V, 0–10V dimming, UL/ETL, DLC (Premium preferred), 5–10 year warranty.
• 2'×2' LED Troffer / Panel Light: 18–30W, 2,000–3,500 lm, ≥ 100 lm/W efficacy, selectable CCT (3500K/4000K/5000K), ≥ 80 CRI, 120–277V, 0–10V dimming, UL/ETL, DLC, 5–10 year warranty.
• 1'×4' Pendant or Surface-Mounted Linear LED: 20–35W, 2,500–4,500 lm, ≥ 100 lm/W efficacy, CCT (3500K/4000K/5000K), ≥ 80 CRI, 120–277V, 0–10V dimming, UL/ETL, DLC, 5–10 year warranty.
• Recessed LED Downlights (4", 6", 8"): 12–25W, 800–2,200 lm, CCT (3000K/3500K/4000K), ≥ 80 CRI, 120–277V, 0–10V or TRIAC dimming, UL/ETL, IC-rated/wet/damp rated as applicable, 5–10 year warranty.
• Interior Wall-Mounted or Pendant LED: 10–40W, 1,000–4,000 lm, CCT (3000K/3500K/4000K), ≥ 80 CRI, 120–277V, 0–10V dimming preferred, UL/ETL, 5–10 year warranty.
• Exterior Wall-Mounted LED (Wall Packs / Security): 20–80W, 2,000–8,000 lm, CCT (4000K/5000K), ≥ 70 CRI, 120–277V, optional photocell/motion sensor, UL/ETL, Wet-location rated, IP65+, 5–10 year warranty.
• Exterior Recessed / Soffit LED: 8–20W, 700–2,000 lm, CCT (3000K/3500K/4000K), 120–277V, UL/ETL, Wet-location, IP65 preferred, 5–10 year warranty.

Controls:

• Occupancy Sensors & Switching: 120–277 VAC, load rating sufficient for circuit, dual technology preferred, adjustable time-delay off, manual override, daylight sensor option, UL/cUL listing, LED-load compatible, coverage matched to room size.

Bidders must use these specifications to select and propose compliant lighting fixtures and control systems. Failure to meet these minimum requirements may result in a non-compliant proposal. Pay close attention to preferred options (e.g., DLC Premium, specific dimming types, IP ratings) as they may influence evaluation.