Linen and Mat Rental and Cleaning Services at the Davis Monthan, Luke AFB, Fort Huachuca, Yuma MCAS and Yuma PG Commissaries located in Arizona

Solicitation / RFP / RFQ

This is a combined synopsis and solicitation for commercial service, specifically Linen and Mat Rental and Cleaning Services for multiple commissary locations: Davis Monthan, Luke AFB, Fort Huachuca, Yuma MCAS, and Yuma PG Commissaries. The acquisition is for full and open competition.

• The contractor will supply commissaries with linens, mats, and mops.

• The contractor will service these items by cleaning them weekly.

• Weekly pickup and drop-off service will be provided based on store-scheduled dates.

• Details of requirements are further outlined in Attachment 2 (Statement of Work).

• Period of Performance: Delivery required no later than 7/1/2026.

• Product Service Code (PSC): W084

• North American Industry Classification System (NAICS) code: 812332 – Industrial Launderers

• Offers are due by 5/26/2026 at 2:00 PM EST.

• Submit signed and dated offers via email to Fatiab.broussard@deca.mil and chrisina.ellison@deca.mil.

• Award Procedure: Best Value Trade-Off.

• Anticipated Award Date: 6/1/2026.

• Full and open competition.

• All responsible sources may submit a Quotation.

• This announcement is the only solicitation; a separate written solicitation will not be issued.

• Provisions and clauses are incorporated by reference and accessible at www.acquisition.gov.

• Applicable attachments include: Pricing Spreadsheet (Attachment 1), Statement of Work (Attachment 2), Delivery Address, FOB Point and Acceptance Location (Attachment 3), Provisions Incorporated (Attachment 4), and Clauses Incorporated (Attachment 5).

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Clauses Incorporated," lists various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that are incorporated by reference into the solicitation. It also includes an addendum to FAR 52.212-1, "Instructions to Offerors - Commercial Products and Commercial Services," detailing specific submission requirements for proposals.

Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses with their effective dates. Bidders should review these clauses as they form part of the contract.

Addendum to FAR 52.212-1 (Instructions to Offerors):

• Submission of Offers: Offers must be submitted electronically to specified email addresses (fatia.broussard@deca.mil and christina.ellison@deca.mil) by the stated deadline.
• Proposal Structure: Quotes must be submitted in two distinct volumes: Volume I (Business and Price Proposal) and Volume II (Non-Price Proposal).
• Volume I Requirements: Must include solicitation number, receipt date/time, offeror's representative details, price proposal with discount terms, completed price proposal worksheet (Attachment 1), narrative on assumptions and risks, explanation of FAR clause impact on pricing, representations and certifications (FAR 52.212-3), signed SF 30 Amendment of Solicitation (if applicable), and company letterhead stationery with a statement of agreement to terms.
• Volume II Requirements: Must include a technical proposal demonstrating understanding of requirements, a narrative on quality, safety, and hygiene protocols, a narrative on operational reliability and service infrastructure, a narrative on internal quality control approach, and a list of relevant certifications.
• Past Performance: Must be submitted in Volume II, be recent (within three years), and relevant to the supply of laundered linens, mats, and mops for grocery retailers. Quality will be assessed based on product consistency, delivery adherence, quality control, and customer support.
• Period for Acceptance: Offerors agree to hold prices firm for 90 calendar days from the quote receipt date.

This attachment is critical for bidders as it outlines the specific contractual clauses that will govern the awarded contract and provides detailed instructions on how to prepare and submit their proposals. Failure to comply with these instructions, particularly regarding proposal structure, content, and submission deadlines, may result in elimination from consideration. Bidders must carefully review all incorporated clauses and the specific submission requirements detailed in the addendum to FAR 52.212-1.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing submission details for various contract line item numbers (CLINs) across different locations and contract options. It serves as a template for bidders to input their pricing.

• CLINs: Lists specific items such as "BUTCHER COATS - WHITE," "BUTCHER SHIRTS - WHITE," "BUTCHER PANTS - WHITE," "BUTCHER APRONS - RED," "BIB APRONS - ROYAL BLUE," "BIB APRONS - FOREST GREEN," "BIB APRONS - WINE," "SMOCKS - ROYAL BLUE," "SMOCKS - FOREST GREEN," "SMOCKS - WINE," various mat sizes, and mop types.
• Locations: Pricing is broken down by location: Davis Monthan, Fort Huachuca, Luke, Yuma MCAS, and Yuma PG.
• Contract Options: Includes sections for Base, Option 1, Option 2, Option 3, and Option 4, allowing for different pricing scenarios.
• Quantities and Prices: Columns are provided for Quantity (QTY) and Price, with calculations for Annual Total.
• Fees: Includes "WEEKLY ENVRONMENTAL FEE," "WEEKLY ENERGY FEE," and "WEEKLY LOST FEE."
• Subtotals and Totals: Provides subtotals for each option year and a grand total.

Bidders must use this spreadsheet to accurately input their proposed pricing for each CLIN, location, and option year. The zero values currently present indicate that this is a template and requires the bidder to fill in their specific price data. This document is critical for proposal submission and will be used for evaluating the cost aspect of the bid.

Form / Attachment / Pricing Sheet

This document lists several standard federal acquisition regulation (FAR) provisions and clauses that are incorporated by reference. These provisions and clauses are critical for bidders to understand as they outline specific requirements, certifications, and disclosures related to federal contracting.

• 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007): Requires offerors to certify that they have not paid, and will not pay, any person or organization to influence an award of a government contract.
• 52.212-3 Offeror Representations and Certifications of Commercial Products and Commercial Services (MAY 2024): This provision requires offerors to provide representations and certifications concerning commercial products and commercial services being offered.
• 52.219-1 Small Business Program Representations (FEB 2024): This clause requires offerors to provide representations related to small business status and participation in small business programs.

Bidders must review these provisions and clauses carefully to ensure compliance. Failure to meet the requirements or provide accurate certifications and representations can impact eligibility for award or lead to contract non-compliance. These are essential for proposal preparation and understanding the terms of any potential contract.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Delivery Address, FOB Point and Acceptance Location," provides a list of delivery addresses, including their associated DoDAAC (Department of Defense Activity Address Code), for various military installations. This information is crucial for bidders to understand where goods or services are to be delivered and accepted.

• Davis Monthan AFB: 5455 E Comanche St, Tucson, AZ 85707, DoDAAC: HQCKLB
• Fort Huachuca: 2170 Arizona St, Fort Huachuca, AZ 85613, DoDAAC: HQCKLC
• Luke AFB: 7175 N. 138th Ave, Glendale, AZ 85307, DoDAAC: HQCKLF
• Yuma MCAS: 3930 Narr Ave, Yuma, AZ 85364, DoDAAC: HQCKM5
• Yuma PG: 536 F St, Yuma, AZ 85365, DoDAAC: HQCKLH

Bidders must use this information to ensure accurate shipping and delivery information is included in their proposals or when fulfilling orders. Correctly identifying the delivery location and DoDAAC is essential for successful contract performance and payment processing.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide linen, mat, and mop rental and cleaning services to designated Defense Commissary Agency (DeCA) locations.

• Furnish all personnel, equipment, tools, materials, supervision, and services for rental, delivery, pick-up, cleaning, maintenance, and replacement of linens (butcher coats, shirts, pants, aprons, smocks), mats, and mops.

• Services are non-personal.

• Linens: Specific requirements for butcher coats, shirts, pants, aprons (red, royal blue, forest green, wine), and smocks (royal blue, forest green, wine) including color, material, pockets, and sizing (S-5X).

• Mats: Heavy duty, non-slip backing, available in Black or Grey, sizes 3'x5', 3'x10', and 4'x6'.

• Mops: Dust mops (36" and 48") and Wet mops (24oz and 28oz), industrial strength, washable cotton or cotton-synthetic blend.

• Linens must be clean, dry, free of lint, odor, spots, stains, and wrinkles. No soapy or objectionable odor.

• Linens returned with normal wear and tear shall be repaired or replaced at no additional charge.

• Mats and mops returned with normal wear and tear shall be repaired or replaced at no additional charge.

• A 100% fill rate is expected for every delivery.

• Services to be delivered at designated DeCA commissary locations.

• Weekly pick-up and delivery coordination required.

• Contractor must comply with applicable Government and Non-Government Documents, including OSHA and EPA regulations.

• Contractor is responsible for obtaining installation access, vehicle inspections, and commissary access procedures.

• Personnel must be identifiable with company name badges.

• Contractor is responsible for hazardous waste compliance and disposal.

• Contractor must acquire all necessary permits.

• Contractor must provide covered and closable containers for soiled linens.

• Replacement costs for lost or damaged items will be funded by a lost/damaged replacement fee.

• Invoicing via Procurement Integrated Enterprise Environment (PIEE) system.

• Weekly rental fee calculation based on inventory and item type.

Form / Attachment / Pricing Sheet

This document is a pricing sheet. Bidders are instructed to email a specific contact to obtain a copy of this pricing sheet.

• The document itself is a placeholder for a pricing sheet.
• Contact information for obtaining the actual pricing sheet is provided.

Bidders interested in this opportunity must contact the provided email address to request the pricing sheet, which is likely a required component for proposal submission or cost estimation.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Clauses Incorporated," lists various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that are incorporated by reference into the solicitation. It also includes an addendum to FAR 52.212-1, providing specific instructions for offerors.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses with their effective dates. Bidders should review these clauses as they form part of the contract.
• Addendum to FAR 52.212-1 (Instructions to Offerors):
  • Submission of Offers: Specifies submission requirements, including two severable volumes (Volume I: Business and Price Proposal; Volume II: Non-Price Proposal) and contact information for submission.
  • Volume II (Non-Price Proposal): Requires narratives detailing:
    • Quality, safety, and hygiene protocols for linen and mat provision.
    • Operational reliability and service infrastructure.
    • Internal quality control approach.
    • List of relevant certifications and credentials.
  • Volume I (Business and Price Proposal): Requires:
    • Price proposal with discount terms.
    • Narrative on assumptions, risks, and mitigation plans.
    • Explanation of FAR clauses 52.222-41, 52.222-42, and 52.222-43 impact on pricing.
    • Completed representations and certifications (FAR 52.212-3).
    • Signed SF 30 Amendment of Solicitation, if applicable.
    • Past performance information (recent, relevant, and quality).
    • Company letterhead stationery with a statement of agreement to terms.
  • Period for Acceptance: Offers are valid for 90 calendar days.
  • Questions: Technical questions must be submitted in writing by April 15, 2026.
• Requirements Contract Clause (52.216-21): Defines the nature of a requirements contract.
• Option to Extend Clauses (52.217-8, 52.217-9): Outlines provisions for extending services and contract term.
• Equal Opportunity Clause (52.222-36): Requires adherence to equal opportunity for workers with disabilities.
• Statement of Equivalent Rates for Federal Hires (52.222-42): Provides information on wage determination for service employees.
• Only One Offer Clause (252.215-7008): Addresses requirements if only one offer is received.
• Electronic Submission of Payment Requests (252.232-7003): Details requirements for submitting payment requests and receiving reports via Wide Area WorkFlow (WAWF).
• Wide Area WorkFlow Payment Instructions (252.232-7006): Provides specific instructions for using WAWF for payment processing.

This document is critical for bidders as it outlines the specific instructions for preparing and submitting proposals, including the required format, content for each volume, and submission deadlines. It also incorporates numerous legal and regulatory clauses that will govern the resulting contract. Bidders must carefully review all listed clauses and instructions to ensure their proposal is compliant and to understand their potential contractual obligations.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial service, specifically Linen and Mat Rental and Cleaning Services for commissaries located at Davis Monthan, Luke AFB, Fort Huachuca, Yuma MCAS, and Yuma PG. This announcement serves as the only solicitation, and no separate written solicitation will be issued. The acquisition is set-aside for small business concerns.

• The contractor will supply commissaries with linens, mats, and mops.

• The contractor will provide weekly cleaning services for these items.

• Weekly pickup and drop-off service will be provided based on store-scheduled dates.

• Details of requirements are further outlined in Attachment 2 (Statement of Work).

• Delivery will be required no later than 6/1/2026.

• The anticipated award date is 5/18/2026.

• Offers must be submitted signed and dated to Fatia Broussard (fatia.broussard@deca.mil) and Christina Ellison (chrisina.ellison@deca.mil).

• Offers are due by 5/1/2026 at 2:00 PM EST.

• The award procedure will be a Best Value Trade-Off.

• A Pricing Spreadsheet is provided as Attachment 1.

• This acquisition is set-aside for small business concerns.

• Solicitation Number: HQC005-26-Q-E007.

• Applicable Product Service Code (PSC): W084.

• North American Industry Classification System (NAICS) code: 812332 – Industrial Launderers.

• Provisions and clauses are incorporated by reference and can be accessed at www.acquisition.gov. Lists of applicable provisions and clauses are available in Attachments 4 and 5, respectively.

• Delivery Address, FOB Point, and Acceptance Location are detailed in Attachment 3.