Linen and Mat Rental and Cleaning Services for Offutt Commissary in Nebraska

Solicitation / RFP / RFQ

This document is a combined synopsis and solicitation (RFQ) for Linen and Mat Rental and Cleaning Services at the Offutt Commissary. It constitutes the only solicitation, and no separate written solicitation will be issued. The acquisition is set-aside for small business concerns.

• Supply commissaries with linens, mats, and mops.

• Service items by cleaning them weekly.

• Provide weekly pickup and drop-off service based on store-provided schedules.

• Period of Performance: Delivery required no later than 7/1/2026.

• Estimated Award Date: 7/1/2026.

• Offers are due by 5/18/2026 at 2:00 PM EST.

• Submit signed and dated offers to Fatia Broussard (fatia.broussard@deca.mil) and Christina Ellison (chrisina.ellison@deca.mil).

• Award will be made using a Best Value Trade-Off approach.

• All responsible sources may submit a quotation.

• This acquisition is set-aside for small business concerns.

• Solicitation Number: HQC005-26-Q-E016

• Product Service Code (PSC): W084

• North American Industry Classification System (NAICS) Code: 812332 – Industrial Launderers

• Key attachments referenced include: Pricing Spreadsheet, Statement of Work, Delivery Address/FOB Point/Acceptance Location, Provisions Incorporated, and Clauses Incorporated.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Delivery Address, FOB Point and Acceptance Location," provides specific logistical details for the delivery of goods or services related to the opportunity.

• Delivery Address: Offutt AFB, 101 Meyer Ave., Offutt AFB, NE 68113
• DoDAAC: HQCMCM

This information is crucial for bidders to understand where and how to deliver items or services, and to correctly identify the destination for shipping and acceptance. The DoDAAC (Department of Defense Activity Address Code) is essential for proper identification and processing of shipments within the DoD supply chain.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information for various items, likely related to a solicitation. It details quantities, unit prices, and annual totals for different CLINs (Contract Line Item Numbers) and items across multiple "Option" years and a "Base" year. Bidders are expected to use this sheet to understand the pricing structure and potentially to submit their own pricing.

• CLINs and Items: Lists specific contract line items such as "BUTCHER COATS - WHITE," "BIB APRONS - RED," "MAT 3' X 5' BLACK/GRAY," etc.
• Quantities (QTY): Specifies the number of units for each item.
• Unit Price (PRICE): Indicates the cost per unit for each item.
• Annual Totals: Calculates the total cost for each item per year.
• Base Year and Option Years: Provides pricing breakdowns for the base year and up to four option years.
• Subtotals and Grand Total: Summarizes costs for each year and provides an overall grand total.
• Offutt Sheet: A separate sheet specifically details pricing for "OFFUTT - HQC00526QE016" with quantities but zero prices and totals, suggesting it might be for informational purposes or a placeholder.

This pricing sheet is crucial for bidders to understand the cost structure of the opportunity. It allows vendors to calculate their own proposed pricing, compare it against the provided structure, and ensure their bids are competitive and compliant with the solicitation's pricing requirements. The detailed breakdown by CLIN, item, and option year provides a comprehensive view of the potential contract's financial scope.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for a non-personal services contract to provide linen, mat, and mop rental and cleaning services for Defense Commissary Agency (DeCA) stores located within the Continental United States (CONUS), including Alaska and Hawaii.

• Furnish all personnel, equipment, tools, materials, supervision, and services for rental, delivery, pick-up, cleaning, maintenance, and replacement of specified items.

• Items include butcher coats, butcher shirts, butcher pants, butcher aprons, bib aprons, smocks, mats, and mops.

• Services are to be provided at designated DeCA commissary locations.

• Linens: Specific requirements for butcher coats, shirts, pants, aprons, and smocks regarding color, material, features (pockets, closures), and sizes.

• Mats: Heavy-duty, black or grey mats with non-slip backing in specified sizes (3'x5', 3'x10', 4'x6').

• Mops: Industrial strength dust mops (36" and 48") and wet mops (24oz and 28oz) suitable for commercial use.

• Linens, mats, and mops must be clean, dry, free of stains, odors, and damage. Normal wear and tear items are to be repaired or replaced at no additional cost.

• A 100% fill rate is expected for every delivery.

• Weekly delivery and pick-up schedule to be coordinated with the Commissary Officer.

• Services to be provided at designated DeCA commissary locations within CONUS, including Alaska and Hawaii.

• Specific period of performance not detailed in this document, but delivery timelines post-award are specified.

• Contractor must comply with all applicable OSHA and EPA regulations.

• Contractor personnel require installation access and must adhere to identification and background check procedures.

• Hazardous waste must be handled and disposed of according to regulations.

• Contractor is responsible for obtaining necessary permits.

• Inventory control and management are critical, with the contractor responsible for maintaining sufficient inventory.

• Invoicing and payment procedures are outlined, including electronic submission via PIEE.

• Replacement costs for lost or damaged items will be funded by a weekly lost/damaged replacement fee.

• Contractor must provide covered containers for soiled linens at no additional cost.

Form / Attachment / Pricing Sheet

This document lists several standard government contract provisions and representations that are incorporated by reference. Bidders should review these to understand their obligations and the requirements for their offers.

• 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2007): Requires certification regarding payment of contingency fees.
• 52.212-3 Offeror Representations and Certifications of Commercial Products and Commercial Services (MAY 2024): Requires offerors to provide representations and certifications related to commercial products and services.
• 52.219-1 Small Business Program Representations (FEB 2024): Requires offerors to provide representations related to small business programs.

These provisions and representations are critical for completing a compliant offer. Bidders must ensure they understand and can meet the requirements outlined in each of these clauses. Failure to provide accurate representations and certifications may result in an offer being deemed non-responsive.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 -- Clauses Incorporated," lists various Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses that are incorporated by reference into the solicitation. It also includes an addendum to FAR 52.212-1, detailing specific instructions for offerors regarding the submission of proposals.

• Incorporated Clauses: A comprehensive list of FAR and DFARS clauses relevant to the solicitation, including their clause numbers and effective dates.
• Addendum to FAR 52.212-1: Provides detailed instructions for offerors on:
  • Submission of offers, including email addresses for submission and the requirement for two distinct volumes (Volume I: Business and Price Proposal; Volume II: Non-Price Proposal).
  • Content requirements for the technical proposal (Volume II), emphasizing demonstration of understanding, quality, safety, hygiene protocols, operational reliability, service infrastructure, and internal quality control.
  • Requirements for listing certifications and past performance information.
  • Submission of price proposals, including the use of Attachment 1 and explanations related to specific FAR clauses.
  • Inclusion of representations and certifications, and acknowledgment of amendments.
  • Past performance criteria, including recency, relevancy, and quality.
  • Company letterhead stationery requirements.
  • Period for acceptance of quotes.
• Specific Clauses Highlighted: Includes full text or detailed instructions for clauses such as 52.216-21 (Requirements), 52.217-8 (Option to Extend Services), 52.217-9 (Option to Extend the Term of the Contract), 52.222-36 (Equal Opportunity for Workers with Disabilities), 52.222-42 (Statement of Equivalent Rates for Federal Hires), 252.215-7008 (Only One Offer), and 252.232-7003/7006 (Electronic Submission of Payment Requests and Receiving Reports via WAWF).

This attachment is critical for bidders as it outlines the specific contractual terms, conditions, and submission requirements. Understanding these clauses and instructions is essential for preparing a compliant and competitive proposal. It details how offers should be structured, what information must be included in each volume, and the criteria for evaluation, particularly concerning technical approach, past performance, and pricing. The information on payment submission via WAWF is also crucial for post-award contract administration.