LMA Tech Trl HVAC Replacement

SOL #: W912EF-26-Q-A045Pre-Solicitation

Overview

Buyer

DEPT OF DEFENSE
Dept Of The Army
US ARMY ENGINEER DISTRICT WALLA WAL
WALLA WALLA, WA, 99362-1876, United States

Place of Performance

Kahlotus, WA

NAICS

Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing (333415)

PSC

Air Conditioning Equipment (4120)

Set Aside

Total Small Business Set-Aside (FAR 19.5) (SBA)

Timeline

1
Posted
Mar 3, 2026
2
Response Deadline
Mar 18, 2026, 12:00 AM

Qualification Details

Fit reasons
  • NAICS alignment with historical contract wins in similar service areas.
  • Scope strongly matches core technical capabilities and delivery model.
Risks
  • Past performance thresholds may require one additional teaming partner.
  • Potential clarification needed on staffing minimums before bid/no-bid.
Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

This is a Pre-solicitation Notice from the Department of the Army, US Army Engineer District Walla Walla, for the LMA Tech Trl HVAC Replacement project. The opportunity seeks a qualified contractor to supply, install, and commission new ductless heat pump systems for the Tech Section Office Building at Lower Monumental Lock & Dam in Kahlotus, WA. This acquisition is designated as a Total Small Business Set-Aside. No solicitation is currently available.

Scope of Work

The successful offeror will be responsible for the complete replacement of existing HVAC systems. This includes:

  • Supplying, installing, and commissioning new, high-efficiency, cold-climate, ductless heat pump systems.
  • Removing and properly disposing of existing outdoor condenser units, line sets, wire whips, and mounting pads.
  • Evacuating freon from existing indoor air handlers, which will remain in place for ventilation and emergency backup heat. Line sets for these units must be capped.
  • Adapting, modifying, or upgrading existing drain lines and electrical wiring as needed to ensure proper connection of the new systems at no additional cost to the government.

Key Requirements & Equipment Specifications

The project requires brand new, latest version equipment, preferably from the same manufacturer. Specific system requirements are detailed for three distinct areas:

  • Open Office Area: 4-ton outdoor unit (SEER2 22, HSPF2 11, R-454B refrigerant) with four 12,000 BTU/hr high wall-mounted indoor units.
  • Office, Copy Room, Electrical Room: 2-ton outdoor unit (SEER2 22, HSPF2 10, R-454B refrigerant) with three indoor units (two 12,000 BTU/hr, one 9,000 BTU/hr).
  • Conference Room: 1.5-ton outdoor unit (SEER2 19, HSPF2 11, R-454B refrigerant) with one 18,000 BTU/hr drop-ceiling mounted cassette indoor unit. All systems must meet or exceed Corps of Engineers and OSHA safety standards, building/electrical codes, and prevailing wage requirements. Commissioning of the new system is mandatory.

Contractor Qualifications & Contract Details

  • Qualifications: Offerors must be licensed and bonded HVAC companies with at least 10 years of experience installing and servicing commercial/industrial HVAC systems. Proof of experience is required with the bid.
  • Submittals: Required documentation includes Operation & Maintenance Manuals (2 hard copies, 1 PDF), product data, as-built drawings, installation/operation/maintenance instructions, and commissioning reports.
  • Security & Safety: Compliance with DoD and Army security training, physical access control, E-Verify program (FAR clause 52.222-54), EM 385-1-1 (USACE Safety Manual), and 29 CFR 1910 (OSHA) is mandatory. Specific safety training for personnel is also required.
  • Warranty: A minimum one-year warranty on all parts, labor, and workmanship is required, with longer manufacturer standard warranties applying.
  • Delivery & Installation: All items are to be delivered FOB, installed, and commissioned within 4 weeks of contract award. Shipments must be coordinated at least one week in advance.

Timeline & Contacts

People

Points of Contact

Gregory MoyerPRIMARY
Gregory.Moyer@usace.army.mil
5095277207
Kristin HydeSECONDARY
kristin.a.hernandez@usace.army.mil

Files

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Versions

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Pre-Solicitation
Posted: Mar 3, 2026
LMA Tech Trl HVAC Replacement | GovScope