Local Physician Services at U.S. Embassy Tallinn
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Tallinn, is soliciting proposals for Local Physician Services to provide primary care medical services at the Embassy compound in Tallinn, Estonia. This is a Combined Synopsis/Solicitation for a firm-fixed-price contract. Quotations are due by June 22, 2026, at 17:00 Estonian time.
Scope of Work
The Contractor shall provide general practitioner (GP) medical physician services, including patient appointments (4 hours per week, typically Mondays and Thursdays from 14:00-16:00, negotiable), patient examinations (e.g., for drivers, medical clearance), and prescription management (regular and controlled medicines). Physicians will also accept duty calls when not at the Embassy, liaise with Embassy medical personnel (Registered Nurse, Regional Medical Officer), and provide additional services as needed, especially during the Embassy Nurse's absence. The Embassy will provide all necessary medical materials and supplies.
Key Requirements
The contractor must provide a primary physician and up to two qualified back-up physicians. The primary physician must be fluent in English and Estonian, hold a medical degree, possess a valid medical license, and be eligible to practice in Estonia. The contractor is responsible for creating and maintaining medical records for all patient encounters, with copies provided to the U.S. Embassy Health Unit.
Contract Details
This will be a firm-fixed-price contract with a period of performance consisting of one base year and two (2) one-year option periods. The estimated base year is from July 1, 2026, to June 30, 2027. Pricing must be submitted in local currency (Euro), with Value Added Tax (VAT) listed as a separate line item.
Submission & Evaluation
Quotations must be submitted electronically in English to TallinnGSOProcurement@state.gov by June 22, 2026, at 17:00 Estonian time. Acceptable formats include MS-Word, MS-Excel, or Adobe Acrobat (PDF), not exceeding 30MB per file. Evaluation will be based on price and other factors, including technical acceptability, financial resources, ability to meet performance periods, integrity, organization, experience, skills, equipment, facilities, and eligibility. The Government reserves the right to reject unreasonably low or high prices.
Eligibility & Notes
Offerors must be registered in the System for Award Management (SAM) database prior to submitting an offer; failure to register may result in the offer being deemed non-responsible. Required submission documents include SF-1449, Section I (Pricing), additional information as required in Section 3, Section 5 (Representations and Certifications), and proof of SAM registration. Security checks for assigned personnel may take 30-60 days. The Contracting Officer's Representative (COR) for this contract is the Embassy Nurse.