local vendor to host the 2026 NASA TFAWS
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
NASA/Marshall Space Flight Center (MSFC) has a requirement for a local vendor to host the 2026 NASA Thermal and Fluids Analysis Workshop (TFAWS) in Huntsville, AL. This is a Presolicitation and a Notice of Intent to Award a Sole Source Contract to Embassy Suites by Hilton Huntsville. However, interested organizations may submit written capabilities and qualifications for consideration of a competitive award. Submissions are due by April 30, 2026, at 4:00 PM CST. This is explicitly not a request for quotes.
Scope of Work
The selected vendor will provide the necessary environment and services for the TFAWS event, scheduled from August 30th to September 4th, 2026. Key requirements include:
- Meeting Facilities: Seven furnished and environmentally controlled meeting rooms with varying capacities (one for 300, one for 12, three for 50, one for 40, one for 30). Rooms must be available daily from 8 am to 5 pm between August 30th and September 3rd, 2026.
- Media Equipment: Microphones in at least four rooms and projectors with hook-ups in each room.
- Registration & Vendor Area: A dedicated space with a minimum of 20 tables, continuously available from August 30th to September 3rd, 2026.
- Accommodation: A block of hotel rooms (150 per night for Aug 30-Sep 2; 100 for Sep 3) at or below the government per diem rate. Attendees are responsible for their own payment.
- Parking: Provision of parking for all attendees, with complimentary parking for day attendees.
Contract & Timeline
- Opportunity Type: Presolicitation / Notice of Intent to Sole Source
- NAICS Code: 721110 (Lease/Rental Of Conference Space And Facilities)
- Place of Performance: Huntsville, AL
- Period of Performance: August 30th – September 4th, 2026
- Response Due: April 30, 2026, 4:00 PM Central Standard Time
- Published: April 28, 2026
Submission & Evaluation
Submissions of capabilities and qualifications will be evaluated solely to determine if the procurement should be conducted on a competitive basis. The government reserves the discretion not to compete the proposed effort. Oral communications are not acceptable.
Contact Information
For correspondence, reference ID 80NSSC26931526Q. Primary Contact: Lindsey McLellan (lindsey.m.mclellan@nasa.gov)