Lodging and Meals for BSA at WVU Tech
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Defense has issued a Special Notice indicating its intent to award a sole source contract for lodging and meal services at WVU Tech in Beckley, WV. This is for approximately 200 Army National Guard personnel supporting the National Scout Jamboree in July 2026. While a sole source award is intended, responsible sources may submit capability statements. Statements are due by May 13, 2026.
Scope of Work
The requirement is to provide comprehensive lodging and meal services for Army National Guard personnel from July 13, 2026, to August 4, 2026, at the WVU Tech, Beckley, WV Campus. This includes:
- Lodging: Accommodations for up to 200 personnel, including individual access keys, 24-hour housing staff support, laundry facilities, Wi-Fi, and designated parking. Specific bed counts are required for various teams (JRSOI, ADVON, Main Body, REARVON) across different date ranges within the performance period.
- Meals: On-site preparation and service of meals for approximately 200 personnel. The contractor must provide use of the dining facility and maintain grease traps. All food products must meet federal/state requirements and quality standards (e.g., USDA Grade A for produce, USDA utility or better for ground beef). Food safety certifications (ServSafe, WV Food Handler Card) are mandatory for relevant personnel.
Contract & Timeline
- Type: Special Notice / Notice of Intent to Sole Source
- Set-Aside: Sole Source (intent to award)
- Place of Performance: WVU Tech, Beckley, WV Campus
- Period of Performance: July 13, 2026, to August 4, 2026
- Capability Statement Due: May 13, 2026, at 8:00 PM EDT
- Published: April 28, 2026
Evaluation
This is a notice of intent to award a sole source contract. However, all responsible sources may submit a capability statement demonstrating their ability to provide the requested services. These statements will be considered by the agency before the intended award date. A determination by the Government not to compete this proposed contract based on responses is solely at the Government's discretion.
Additional Notes
Interested sources are responsible for marking proprietary information. The Government will not reimburse for any information provided, and no requests for capability briefings will be honored. Compliance with background checks, personal identity verification (FAR clause 52.204-9), Army Technical Bulletin 530, and the Tri-Service Food Code is required. A designated Contract Manager with full authority is also necessary.