Lodging BPA for JBSA 433rd AW

Amendment / Modification

This amendment (0001) to Solicitation FA3016-26-Q-0047 makes the following changes:

• Pre-Bid Questions & Answers will be provided within this amendment.

• The UTA Schedule will be provided within this amendment.

• No other terms or conditions were changed.

• Pre-Bid Questions & Answers

• UTA Schedule

• Bidders are instructed to acknowledge receipt by signing the endorsement below and submitting it with their firm's quote.

• The document includes a section for Acknowledgment of Receipt, requiring Company Name, Email Address, Authorized Company Representative (Print Name), Signature, and Date.

Questions & Answers / Clarifications

This document provides responses to pre-bid questions regarding the 433rd Lodging BPA (FA301626Q0047), serving as Amendment 0001 to the solicitation.

• Anticipated Demand: The government provides an annual fiscal year calendar of anticipated Unit Training Assemblies (UTA) to contracted hotels, typically published in March for the upcoming year (October-September).
• Hotel Requirements: Compliance is based on the Statement of Work (SOW) and Air Force Inns lodging criteria standards (DAFMAN 34-135), not specific external ratings like AAA or 3-Star.
• Room Usage: While the primary use is for designated UTA days, additional rooms may be requested based on space availability for rescheduled UTAs or other official business.
• Contract Period: The BPA is expected to span 5 years from the date of award.
• Incumbent Contract: This is a re-compete of an expired Lodging BPA FA301621A0034.
• Historical Data: Historical inventory data for the previous 12 months is not required for offer preparation; vendors should base proposals on the current solicitation's requirements.
• Tax Exemption: Tax-exempt forms will be provided upon award and re-initiated annually per Texas Law.
• No-Shows: An average estimate of no-shows is less than 10% of guests.
• Pricing Updates: Pricing can be updated annually, provided it remains fair, reasonable, and competitive, with approval from 502d CONS.
• Payment: Government Purchase Card (GPC) usage for direct payment at booking is not authorized due to regulations and budget processes.
• Awards: The government intends to make four (4) awards.
• Parking: One parking space per guest is expected.
• Room Nights: Approximately 24 nights per year (2 nights/month) are required, with typical room availability between 30-75 rooms per location.

This amendment clarifies requirements and expectations, potentially influencing how vendors prepare their technical and price proposals. No specific deadline changes are mentioned, but it provides crucial details for understanding the scope and operational aspects of the contract.

Other / Unclassified

This memorandum from the 433d Airlift Wing/Civil Engineer Center (AW/CC) to Headquarters Fourth Air Force (4 AF/CC) requests approval for the FY26 Wing Unit Training Assembly Schedule. It outlines the requirement for commanders to submit a consolidated schedule for their assigned units by May 15th for the upcoming fiscal year, in accordance with Air Force Manual 36-2136.

The document provides a proposed schedule of training assembly dates for FY26, including primary and alternate dates for each month. This information is relevant for potential bidders to understand the operational tempo and scheduling considerations for units that may be involved in future opportunities related to the 433d AW/CC or Headquarters Fourth Air Force.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to establish a Blanket Purchase Agreement (BPA) for Lodging at Joint Base San Antonio (JBSA) Lackland for the 433rd Airlift Wing. The supplier will provide commercial lodging for Government personnel as requested.

• Provide commercial lodging accommodations for 433rd Airlift Wing reserve personnel and other personnel participating in or supporting weekend Unit Training Assemblies (UTAs).

• Work must be in accordance with commercial and industrial standards.

• All costs associated with payment card usage (GPC, GTC) must be included in pricing.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Five years from BPA establishment.

• Estimated Value: The size standard for NAICS code 721110 (Hotels and Motels) is $40M.

• Number of Awards: The Government intends to make four (4) awards, contingent on funding.

• Question Submission Deadline: Friday, 17 April 2026, 11:00 AM CST.

• Quote Submission Deadline: Friday, 24 April 2026, 04:00 PM CST.

• Award Basis: Lowest Priced Technically Acceptable (LPTA).

• Evaluation Factors: Price Reasonableness and Technical Factor.

• Technical Subfactors: Proof of Ownership or Management Agreement, Site Inspection, and Distance (preferred within 15 miles of JBSA-Lackland).

• Quotes must be submitted electronically.

• This acquisition is a 100% Total Set-Aside for small business concerns.

• Offerors must be registered in the System for Award Management (SAM).

• Attachments include: Statement of Work, BPA Terms and Conditions, SCA WD 2015-5253 Rev. No. 28 12-03-2023, and Price List Request.

• Failure to acknowledge amendments will result in the quote not being considered for award.

• Payment will be via Government Purchase Card (GPC), Government Travel Card (GTC), or Wide Area Workflow (WAWF).

Statement of Work (SOW)

To provide Commercial Lodging (CL) accommodations for 433rd Airlift Wing personnel during inactive duty training (UTA, RUTA, IDT) and Active Duty status.

• Provide up to 50 double occupancy rooms or 25 single occupancy rooms per Unit Training Assembly (UTA).

• Rooms must be clean, adequately heated/cooled, with private baths, 20-inch color televisions, alarm clocks, and sufficient dresser space.

• Double rooms require two full-sized beds; single rooms require one queen-sized bed. All rooms must be non-smoking.

• Daily maid service is required, including replenishing towels, vacuuming, cleaning bathrooms, and replenishing soap.

• Bed linens to be made up daily and changed weekly or upon guest checkout.

• Contractor must offer 24-hour check-in/check-out, 7 days a week, with normal check-in by 3:00 pm and check-out no earlier than 11:00 am.

• "Express" check-out is not authorized for military members.

• Reservations for back-to-back duty statuses are considered one reservation; members should not be moved.

• Cancellations accepted up to 6:00 pm on the day of arrival at no charge.

• No-shows will be billed for one night if not cancelled by 6:00 pm.

• Rooms must meet specific cleanliness and amenity standards.

• Housekeeping requests must be fulfilled within 30 minutes during normal working hours.

• Key control procedures must be implemented to ensure security.

• Entrance doors require interior security locks.

• Adequate, secure, lighted, and marked parking facilities are required.

• Properties must be listed on the FEMA Master list and comply with the Americans with Disabilities Act and AFOSH 91-001 standards.

• Lodging facility should be within 15 miles of Joint Base San Antonio (JBSA)-Lackland.

• The document implies an ongoing need for accommodations, with rates valid for an initial period and then reviewed annually.

• The facility must have a current Memorandum of Understanding (MOU) with JBSA-Lackland Lodging, or undergo inspection by base personnel.

• Hotel must accept government-issued credit cards.

• Itemized invoices with room folios, signed vouchers, and registration cards must be submitted monthly by the 10th.

• Billing is for government-paid charges only; personal charges are the responsibility of the member.

Forms / Attachments / Pricing Sheets

This document outlines the standard terms and conditions for a Blanket Purchase Agreement (BPA) for commercial lodging.

• Agreement Description: Supplier provides lodging for government personnel as per the Statement of Work (SOW) and Authorized Caller letter. The BPA period of performance is five years.
• Obligation Extent: Government obligation is limited to authorized calls placed against the BPA.
• Purchase Limitation: Individual calls by authorized callers shall not exceed $25,000.00. The BPA Master Limit is $846,000.00. Calls exceeding $25,000.00 must be made by the Contracting Officer and invoiced via Wide Area Work Flow (WAWF).
• Authorized Callers: Only individuals identified on an Authorized Caller letter can place calls. Calls from unlisted individuals will not be honored.
• Delivery Tickets: Must include Contractor Name, BPA Number, BPA Call Number, Date of Call/Purchase, Invoice Number, itemized list of rooms, quantity, unit price, extensions, dates of stay, and name of individual placing the call.
• Invoices: Consolidated invoices must be submitted with delivery tickets, itemized invoices, member room folios, and signed vouchers/registration cards to the Lodging POC by the 10th of the following month. Personal charges are the responsibility of the member.
• Payment: Calls below $25,000.00 are paid via Government Purchase Card. Payments exceeding $25,000.00 are submitted via WAWF or a call order executed by the Contracting Officer.
• BPA Cancellation: Either party may cancel the agreement with thirty (30) days written notice.
• Price List: Contractor must provide an approved price list before any calls are placed against the BPA. Only items on the approved list will be used.

This document is crucial for understanding the contractual framework, payment procedures, limitations, and requirements for providing commercial lodging under this BPA. Bidders must adhere to these terms and conditions to be eligible for call orders.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-5253, Revision No. 28) for the Service Contract Act, applicable to Texas counties including Atascosa, Bandera, Bexar, Comal, Guadalupe, Kendall, Medina, and Wilson. It lists various occupational classifications with corresponding minimum hourly wage rates and fringe benefits required for federal contracts.

This document is crucial for bidders responding to federal solicitations that fall under the Service Contract Act. It establishes the minimum wage and fringe benefit rates that must be paid to service employees performing work on covered contracts within the specified geographic area. Bidders must ensure their proposed labor costs align with these determined rates to be compliant. The document also outlines provisions for paid sick leave (EO 13706), minimum wage requirements (EO 13658), vacation, and holidays, which are essential for accurate cost estimation and proposal development.

Form / Attachment / Pricing Sheet

This document is a Commercial Lodging Vendor Price List. It is used by vendors to provide their pricing for lodging services, specifically for Double Occupancy Rooms and Single Occupancy Rooms.

• BPA Number
• Company Name
• Point of Contact
• Email
• Phone/Fax
• Physical Address
• Cage Code / UEI Number / SAM Expiration Date
• Discount Terms
• Property Distance from JBSA-Lackland (Miles)
• Price Validity Period
• Itemized Pricing: Includes Item Number, Description (Double Occupancy Room, Single Occupancy Room), Quantity (1 Each/Nightly), and Unit Price.
• Signature and Title of the vendor representative.
• Contracting Squadron Use Only Section: Notes that this price list supersedes all prior price lists and requires a Contracting Officer signature and date.

Vendors must complete and submit this form to provide their pricing for lodging services. It is essential for responding to opportunities requiring commercial lodging, particularly those associated with JBSA-Lackland. The pricing provided here will be used for evaluation and contract award.