Lodging services for training event in June 2026 in Tallinn, Estonia.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Tallinn is soliciting proposals for lodging services to accommodate attendees for a training program in Tallinn, Estonia, from June 5-13, 2026. This is a Combined Synopsis/Solicitation (RFQ) seeking a hotel to provide 2 to 29 rooms. Quotations are due May 6, 2026, at 17:00 Estonian time.
Scope of Work
The contractor shall provide a minimum of 2 and a maximum of 29 standard or superior hotel rooms for single occupancy for 5 to 8 consecutive nights. Key requirements include:
- Hotel Category: 4-star or higher.
- Room Specifications: Minimum 20 m², King or Queen size bed, overcoat closet.
- Amenities: Complimentary breakfast, free wireless internet, complimentary access to a well-equipped gym.
- Services: No cancellation fee up to 24 hours before booking, late check-in/check-out accommodation.
- Location: Centrally located, easily accessible to business areas and places to eat, within 7 kilometers of Tallinn Airport, and accessible by bus (40 passengers).
- Communication: Three-hour response time for reservation changes and inquiries; local contact person available during workdays.
Contract & Timeline
- Type: Combined Synopsis/Solicitation (RFQ)
- Dates of Service: Approximately June 5-13, 2026.
- Currency: Prices to be quoted in Euros; VAT will be a separate line item.
- Set-Aside: None specified. Offerors must operate an established business with a permanent address and telephone listing in Estonia.
- Quotation Due Date: May 6, 2026, 17:00 Estonian time (GMT+2h).
- Submission Method: Electronically to TallinnGSOProcurement@state.gov.
- Published Date: April 1, 2026.
Evaluation
Award will be made to the responsible Offeror whose offer is most advantageous to the Government, considering price and other factors. The Government may award without discussions. The U.S. Government intends to award a contract or purchase order to the responsible company offering the lowest acceptable price.
Additional Notes
The hotel will be required to directly bill the U.S. Embassy Tallinn. Proposals must be in English and include the SF-1449 Cover page, Section I (Pricing table), and Section 5 (Representations and Certifications).