Logistical Support
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Transit Administration (FTA), an agency within the U.S. Department of Transportation (DOT), is conducting a Sources Sought/Market Survey to identify vendors capable of providing Logistical Support for various FTA meetings and conferences. This is for market research and planning purposes only, not a solicitation for proposals. This opportunity is a Total Small Business Set-Aside. Responses are due by April 6, 2026.
Scope of Work
The required logistical support encompasses comprehensive services for meetings and conferences. This includes, but is not limited to:
- Taking notes and recording meeting minutes.
- Preparing meeting materials (e.g., name badges, table tents, binders, posters).
- Compiling CDs of meeting materials for attendees.
- Locating and securing meeting rooms.
- Facilitating satisfaction surveys.
- Coordinating hotel arrangements and travel.
- Providing and setting up audio/visual (AV) equipment.
- Assisting in the planning and execution of conferences with FTA points of contact and facility providers.
- Monitoring planning progress and addressing issues.
Contract & Timeline
- Type: Sources Sought / Market Survey Notice
- Anticipated Period of Performance: Five years (one base year plus four option years).
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- Response Due: April 6, 2026, 12:00 noon EDT
- Published: March 23, 2026
Submission Requirements
Interested vendors must submit a capabilities package, not exceeding 5 pages, in Microsoft Office Word with Times New Roman 12 Font. The package must address:
- Anticipated Labor Categories and Staffing expectations for Program Manager, Senior Meeting Planner/Event Facilitator, Event Planner, and Meeting Registrar/Admin Support Specialist, including qualifications.
- How the company would accommodate uncertain meeting/conference numbers and expectations from the FTA.
- Any perceived gaps or areas needing greater detail in the Statement of Objectives (SOO) for a future Request for Proposal.
- Company's legal name, NAICS code, CAGE code, and business size.
Submissions must be sent electronically to Mrs. Stephanie Cooke-Nwadibia (stephanie.cooke-nwadibia@dot.gov) and Mr. Teddy Cosia (teddy.cosia.ctr@dot.gov) with the subject line "Sources Sought: FTA Logistical Support Services".
Place of Performance
Work will primarily be performed at the Contractor's site, with attendance required at meetings/conferences. Specific work locations will be detailed in individual call orders, typically in Washington, D.C., but may vary.
Additional Notes
This notice is for planning purposes only; no award will be made. Information received will be used to determine capability. The Government will not be responsible for any costs incurred by respondents. Only electronic confirmation of receipt will be provided.