Lost River Ranger District Janitorial

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure janitorial services for the Lost River Ranger District Office in Mackay, Idaho, ensuring a clean, healthful, and well-kept appearance for approximately 8,000 square feet of designated areas.

• Provide all labor, supervision, equipment, and supplies not furnished by the Government.

• Perform cleaning of floors, vacuuming carpets, and cleaning furnishings/furniture.

• Service includes five restrooms (four in the main office, one in the warehouse).

• Comply with required bio-based and bio-preferred materials requirements.

• Location: USDA Forest Service Lost River Ranger District, 716 West Custer Street, Mackay, ID 83251.

• Work Hours: After regular Government working hours (Monday-Friday, 6:00 PM - 7:00 AM), with occasional weekend hours. The office is closed on national holidays and weekends.

• Period of Performance: Base Year May 1, 2026 - April 30, 2027, with four option years.

• Cleaning Frequency: Two times per week for restrooms and basic cleaning; weekly for specific tasks; monthly, twice yearly, and yearly for periodic services (e.g., deep cleaning, window washing, carpet shampooing).

• Materials: Must comply with bio-based and bio-preferred product requirements.

• Security: Contractor must ensure the building is secure upon departure, including all windows and doors. Employees must not disturb papers or open drawers/cabinets. Background checks are required for unescorted access.

• Prohibited Actions: Contractor employees are cautioned not to clean or touch computer equipment. Use of Government property (telephones, calculators, etc.) for other than official business is prohibited.

• Government Furnished Property: Includes toilet paper, paper towels, hand soap, light bulbs, garbage bags, and building keys.

• Contractor Furnished Property: Includes all necessary supplies, materials, Safety Data Sheets (SDS) for chemicals, cleaning equipment (commercial grade, OSHA compliant), and personal protective equipment.

• Water Waste Disposal: Must be disposed of in toilets, free of large debris. Contractor must unclog toilets if blocked.

• The Quality Assurance Surveillance Plan (QASP) outlines performance standards and Acceptable Quality Levels (AQLs) for monitoring contractor performance.

• Performance will be evaluated based on inspections, customer feedback, and adherence to specified cleaning tasks and frequencies.

Form / Attachment / Pricing Sheet

This document outlines the contractor credentialing, training, and background check requirements for personnel performing janitorial services under contract 1240LS26Q0017 for the Salmon-Challis National Forest, Lost River Ranger District. It details the necessary IT and physical access rights, mandatory training courses, and background investigation procedures.

Credential Matrix:

• Defines IT and Physical Access Rights based on job roles and duration of access.
• Specifies requirements for LincPass, PIV-A, and Site Badges.
• Details access types including Privileged IT, General IT, Privileged Physical, and General Physical access.

Mandatory Contractor Training:

• Applies to new service contracts awarded after November 1, 2023, and modified service contracts.
• Requires employees to complete specific courses: Understanding and Interrupting Unconscious Bias, Anti-Harassment Training, Information Security Awareness, USDA Records Management, and Section 508.
• Specifies frequency (Annually), method of training (AgLearn or Paper-based), length of training, and completion dates for each course.
• Contractor must maintain records of course completion and provide them to the Contracting Officer (CO) or Contracting Officer Representative (COR) upon request.

Background Checks:

• Required to comply with Presidential Directive HSPD-12 for unescorted entry into Federally controlled facilities.
• Within ten calendar days of contract award or new employee selection, provide a complete list of employee information (name, address, SSN, DOB, work phone) to the COR in person (not via email).
• No contract price adjustment for the cost of dropping off information or obtaining a LincPass.
• Excessive personnel turnover is defined as more than 3 occurrences within a rolling 12-month period.
• The Government covers up to three background investigations per 12-month period; additional investigations are at the contractor's expense.

This attachment is critical for bidders to understand the personnel requirements, including mandatory training and background checks, which will impact staffing, onboarding, and overall contract performance. Bidders must factor these requirements and associated costs into their proposals. Questions regarding training needs should be directed to OASCR, OCP, OHRM, or OIA.

Form / Attachment / Pricing Sheet

This document is Attachment 4 to the "1240LS26Q0017 – Salmon-Challis National Forest, Lost River Ranger District Janitorial" opportunity. It is a Wage Determination issued under the Service Contract Act.

• Lists various occupations with corresponding wage rates and fringe benefits required for employees working on the contract.
• Specifies the geographic area covered: Idaho Counties of Bear Lake, Bingham, Caribou, Clark, Custer, Fremont, Lemhi, Madison, Oneida, Power, Teton.
• Includes details on paid sick leave (EO 13706), vacation, and holidays.
• Outlines hazardous pay differentials and uniform allowance requirements.
• Provides information on the Service Contract Act Directory of Occupations and the process for requesting additional classifications and wage rates (SF-1444).

This wage determination is critical for bidders to understand the minimum labor costs associated with performing the janitorial services. It directly impacts proposal pricing and ensures compliance with federal labor laws for covered employees.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Janitorial Services for the Salmon-Challis National Forest Lost River Ranger District. The acquisition is set-aside for small business concerns, with a North American Industry Classification Standard Code of 561720 and a small business size standard of $22.0M.

• Provide janitorial services for the Lost River Ranger District Office in Mackay, Idaho.

• Services include cleaning floors, vacuuming carpets, and cleaning furnishings/furniture.

• Total area to be cleaned is 8,000 square feet, including five restrooms.

• Contractor is responsible for providing all labor, supervision, equipment, and supplies not provided by the Government.

• All designated areas must be kept clean, healthful, and well-kept.

• Anticipated award is a Firm-Fixed-Price Purchase Order.

• The contract will consist of one (1) one-year base period and four (4) one-year option periods.

• Total contract duration will not exceed five (5) years and six (6) months.

• Site Visit: March 10, 2026, at 1:00 PM MT at the Lost River Ranger District.

• Questions Due: March 11, 2026, at 10:00 AM MT via email to arlen.fausett@usda.gov.

• Offers Due: March 17, 2026, at 10:00 AM MT via email to arlen.fausett@usda.gov.

• Evaluation Criteria: Award will be made to the offeror representing the best value, based on Technical Approach, Past Performance (acceptable or neutral), and Price (fair and reasonable). Tradeoffs will not be conducted.

• Required Submission Documents: Schedule of Items, Amendment (if any), Technical Response, Exhibit 1 Past Performance Datasheets, Exhibit 2 SF-1413 Subcontractor Form (if applicable).

• Period for Acceptance of Offers: 90 calendar days.

• Total Small Business Set-Aside.

• All responsible sources may submit a quotation.

• This document incorporates FAR clauses by reference. Full text is available upon request or electronically.

• Several attachments are referenced, including Statement of Work, Contractor Credentialing-Training Requirements, Schedule of Items, and Wage Determination.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Schedule of Items," provides the structure for bidders to submit their pricing for janitorial services at the Lost River Ranger District, Salmon-Challis National Forest. It outlines the contract period, including a base year and four option years, and specifies the service to be priced.

• Base Year: May 1, 2026 (or date of award if later) - April 30, 2027
• Option Year 1: May 1, 2027 - April 30, 2028
• Option Year 2: May 1, 2028 - April 30, 2029
• Option Year 3: May 1, 2029 - April 30, 2030
• Option Year 4: May 1, 2030 - April 30, 2031
• Service: Janitorial Services - Lost River RD
• Quantity: 12 units per month
• Fields to Complete: Unit Price and Total Price for each year, along with a Total Quote for the Base Year and Option Year 4.
• Quoter's Company Information: Requires Company Name, UEI Number, Printed Name of Company Representative, Signature, Date, Phone Number, and Email Address.

This attachment is critical for bidders to provide their proposed pricing for the janitorial services. Bidders must accurately complete the unit and total prices for each contract year. The information provided here will form the basis of the contract's financial terms and is essential for proposal submission and evaluation.

Form / Attachment / Pricing Sheet

This document, "Exhibit 1 - Past Performance Data Sheet," is a form required for the solicitation (1240LS26Q0017) for Janitorial services at the Lost River Ranger District, Salmon-Challis National Forest. Bidders must complete one sheet for each project they reference in their response to demonstrate past performance.

• Name of Company that Performed Work (Prime or Subcontractor)
• Project Name
• Company/Agency for Which Work Was Performed
• Contract Number
• Contract Type (e.g., Fixed Price)
• Total Contract Value
• Completion Date or Anticipated Completion Date
• Contracting Officer (Name/Phone/Email)
• Project Manager or Contracting Officer's Representative (COR) (Name/Phone/Email)
• Project Description

This form is crucial for bidders to provide detailed information about their previous relevant projects. It directly supports the evaluation of past performance, which is likely a significant factor in the overall selection process for this solicitation.

Form / Attachment / Pricing Sheet

This document is Standard Form 1413, "Statement and Acknowledgment," used to document the award of a subcontract. It requires the prime contractor to provide details about the subcontract and for the subcontractor to acknowledge the inclusion of specific clauses.

• Part I: Statement of Prime Contractor: Details of the prime contract, subcontract award date, prime contractor information, subcontractor information, description of work, project, and location.
• Part II: Acknowledgment of Subcontractor: Lists the clauses that the subcontractor acknowledges are included in the subcontract, such as Contract Work Hours and Safety Standards Act, Davis-Bacon Act, and others related to labor standards and compliance.
• Fields for names, addresses, signatures, and dates for both prime contractor and subcontractor personnel.

This form is relevant for potential subcontractors. It outlines the contractual obligations and clauses that will be incorporated into a subcontract. Bidders should review the listed clauses to understand the labor standards, compliance requirements, and other terms they will be bound by if awarded a subcontract under this prime contract.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Janitorial Services for the Salmon-Challis National Forest Lost River Ranger District in Mackay, Idaho. The acquisition is set-aside for small business concerns. The contractor will provide all labor, supervision, equipment, and supplies not provided by the government to maintain a clean, healthful, and well-kept appearance of approximately 8,000 square feet, including five restrooms.

• Cleaning of floors, vacuuming carpets, and cleaning furnishings/furniture.

• Maintenance of a clean, healthful, and well-kept appearance in designated areas.

• Contractor is responsible for providing all labor, supervision, equipment, and supplies not listed as Government-furnished.

• Anticipated Award Type: Firm-Fixed-Price Purchase Order.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, not to exceed five (5) years and six (6) months total.

• Site Visit: March 10, 2026, at 1:00 PM MT at the Lost River Ranger District.

• Questions Due: March 11, 2026, at 10:00 AM MT via email to arlen.fausett@usda.gov.

• Offers Due: March 17, 2026, at 10:00 AM MT via email to arlen.fausett@usda.gov.

• Evaluation Criteria: Best value to the Government, based on Technical Approach, Past Performance (acceptable or neutral), and Price (fair and reasonable). Award will be made to the highest technically rated offeror.

• Offer Acceptance Period: 90 calendar days from the date specified for receipt of offers.

• Total Small Business Set-Aside.

• Applicable NAICS Code: 561720.

• Small Business Size Standard: $22.0M.

• This solicitation incorporates provisions and clauses by reference; full text may be accessed at www.acquisition.gov.

• Key attachments include Statement of Work, Contractor Credentialing-Training Requirements, Schedule of Items, and Wage Determination.

• Offerors must submit pricing for all items for the base and option periods. Failure to do so may result in exclusion.

Statement of Work (SOW) / Performance Work Statement (PWS)

To secure janitorial services for the Lost River Ranger District Office in Mackay, Idaho, ensuring a clean, healthful, and well-kept appearance for approximately 8,000 square feet of designated areas.

• Provide all labor, supervision, equipment, and supplies not government-furnished.

• Perform cleaning of floors, vacuuming carpets, and cleaning furnishings/furniture.

• Services to be performed after regular Government working hours (Monday-Friday, 6:00 PM - 7:00 AM), with occasional weekend hours. The contractor is responsible for securing the building upon departure.

• All designated areas must present a clean, healthful, and well-kept appearance.

• Specific cleaning tasks are detailed for basic cleaning, restroom/utility room cleaning, and periodic cleaning (e.g., floors, trash removal, glass, carpets, restrooms, fixtures).

• Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) with defined performance standards and Acceptable Quality Levels (AQLs).

• A maximum of 3 complaints per month is allowed.

• Location: USDA Forest Service Lost River Ranger District, 716 West Custer Street, Mackay, ID 83251.

• Period of Performance: Base Year May 1, 2026 - April 30, 2027, with four (4) option years extending through April 30, 2031.

• Compliance with required bio-based and bio-preferred materials requirements.

• Use of government-furnished property (toilet paper, paper towels, soap, light bulbs, garbage bags, keys) and contractor-furnished property (supplies, equipment, PPE).

• Safety Data Sheets (SDS) for all chemicals must be provided to the COR.

• Cleaning equipment must meet OSHA standards and be commercial-grade.

• Contractor employees must be capable of performing janitorial work and may require background checks for unescorted access.

• Strict prohibition on touching or exposing computer equipment to magnetic items.

• Contractor must ensure building security upon departure.

• Compliance with Department of Labor and OSHA requirements.

• Bio-Preferred Products compliance is mandatory.

Form / Attachment / Pricing Sheet

This document outlines the contractor credentialing and training requirements for personnel performing janitorial services under contract 1240LS26Q0017 for the Salmon-Challis National Forest, Lost River Ranger District. It details the necessary IT and physical access rights, mandatory training courses, and background check procedures.

Credential Matrix:

• Defines IT and Physical Access Rights based on job roles (e.g., Privileged IT, General IT, No IT).
• Specifies access levels (e.g., LincPass, PIV-A, Site Badge, No Badge).
• Details duration of access (e.g., Any, < 6 Months, > 6 Months).

Mandatory Contractor Training (Applies to new contracts awarded after Nov 1, 2023, and modified contracts):

• Understanding and Interrupting Unconscious Bias: Annually, AgLearn, 90 minutes, due 90 days after assignment.
• Anti-Harassment Training: Annually, AgLearn, 60 minutes, due 90 days after assignment.
• Information Security Awareness: Annually, AgLearn, 60 minutes, due 1 year since last completion.
• USDA Records Management: Annually, AgLearn or Paper-based, 60 minutes, due 60 days after assignment.
• Section 508: Annually, AgLearn, 60 minutes, due 45 days after assignment.
• Additional courses may be required as approved by the Contracting Officer.
• Contractors must maintain records of completion and provide them to the COR upon request.

Background Checks:

• Required per Presidential Directive HSPD-12 for unescorted entry into Federally controlled facilities.
• Within 10 calendar days of contract award or new employee selection, provide a list of name, address, SSN, DOB, and work phone for each employee to the COR (in person, not via email).
• No contract price adjustment for costs associated with background checks or LincPass acquisition.
• Excessive personnel turnover (more than 3 occurrences within a rolling 12-month period) may incur contractor expense for additional background investigations beyond the three covered by the Government per year.

Potential bidders must understand these requirements to accurately estimate costs and plan for personnel onboarding. Compliance with credentialing, training, and background check procedures is mandatory for contract performance and may impact staffing timelines and costs.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Schedule of Items," is a pricing sheet for janitorial services at the Lost River Ranger District of the Salmon-Challis National Forest. It outlines the structure for submitting quotes for a base year and four option years.

• Base Year: May 1, 2026 (or date of award) to April 30, 2027.
• Option Years: Four option years, each running from May 1 to April 30 of the subsequent year, concluding April 30, 2031.
• Services: Janitorial Services - Lost River RD.
• Quantity: 12 months per year.
• Pricing Structure: Bidders are required to provide a Unit Price and Total Price for each year, with fields for "Total Quote Base Year," "Total Quote Option Year 1," etc., and a "Total Quote, BASE YEAR – OPTION YEAR 4."
• Quoter's Company Information: Includes fields for Company Name, UEI Number, Printed Name of Company Representative, Signature, Date, Phone Number, and Email Address.

This attachment is critical for bidders as it provides the specific format and structure for submitting their pricing proposals. Bidders must accurately complete this schedule of items to be considered for the janitorial services contract. It details the service period and the required pricing breakdown for each contract year.

Form / Attachment / Pricing Sheet

This document is Attachment 4 to a SAM.gov opportunity, titled "Wage Determination". It lists the minimum wage rates and fringe benefits required for various occupations under the Service Contract Act for the specified geographic area (Idaho Counties of Bear Lake, Bingham, Caribou, Clark, Custer, Fremont, Lemhi, Madison, Oneida, Power, Teton).

• Occupational Codes and Titles: A comprehensive list of job titles and corresponding codes.
• Wage Rates: The minimum hourly wage rate for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific fringe benefit details (Health & Welfare) are provided on page 7.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing Minimum Wage for Federal Contractors), including specific requirements and minimum rates for 2025.
• Conformance Process: Outlines the procedure for requesting authorization of additional classifications and wage rates if an occupation is not listed.

This document is critical for bidders as it establishes the minimum labor costs that must be factored into their proposals. Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant. Failure to adhere to these wage determinations can lead to non-compliance and potential disqualification.

Form / Attachment / Pricing Sheet

This document is Exhibit 1, a Past Performance Data Sheet, associated with Solicitation No. 1240LS26Q0017 for Janitorial services at the Salmon-Challis National Forest, Lost River Ranger District. Bidders are instructed to complete one sheet for each project they reference in their response to the solicitation to provide past performance information.

• Name of Company that Performed Work (Prime or Subcontractor)
• Project Name
• Company/Agency for Which Work Was Performed
• Contract Number
• Contract Type (e.g., Fixed Price)
• Total Contract Value
• Completion Date or Anticipated Completion Date
• Contracting Officer (Name/Phone Number/Email)
• Project Manager or Contracting Office's Representative (COR) (Name/phone number/email)
• Project Description

This form is crucial for bidders to detail their relevant past performance. It requires specific information about previous projects, including contract details, performance dates, and contact information for references. This data will likely be used by the government to evaluate the bidder's capability and experience in performing similar services.

Form / Attachment / Pricing Sheet

This document is Standard Form 1413, "Statement and Acknowledgment," used to document subcontracting activities. It requires the prime contractor to provide details about the subcontract, including contract numbers, dates, names of parties involved, and a description of the work. The subcontractor then acknowledges the inclusion of specific labor standards clauses within the subcontract.

• Part I - Statement of Prime Contractor: Captures prime contract number, subcontract award date, subcontract number, prime contractor and subcontractor names and addresses, description of work, project, and location.
• Part II - Acknowledgment of Subcontractor: Lists specific labor standards clauses that must be included in the subcontract, such as Contract Work Hours and Safety Standards Act, Davis-Bacon Act, and Compliance with Copeland Act Requirements.
• Signatures and dates for both the prime contractor representative and the subcontractor representative.

This form is a required attachment for documenting subcontracting efforts. Bidders may need to complete and submit this form as part of their proposal or upon award to detail their subcontracting plans and ensure compliance with labor standards as stipulated in the prime contract.