Low Pressure Calibrators

Solicitation / RFP / RFQ

This solicitation is for the procurement of up to seven (7) low pressure calibrators, along with associated training. The government requires these calibrators to replace obsolete and non-functional hook gage standards. The calibrators must operate within a pressure range of -60 to 60 inches of water (inH2O) and meet the requirements of Calibration Standards Specifications (CSS) FY21-CP-0005, October 2022.

• Up to seven (7) low pressure calibrators.

• One (1) one-day training session for up to ten (10) people, to be conducted at the Fleet Readiness Center Cherry Point Calibration Lab, North Carolina.

• Technical Manual(s) (CDRL T001).

• Calibration Certificate and/or Certificate of Conformance Reporting (CDRL A001).

• Original Equipment Manufacturer's Instrument Calibration Procedure (ICP) (CDRL A002).

• Software/Firmware Version Description (CDRL A003).

• Software/Firmware Change Request (CDRL A004).

• Proposed Spare Parts list (CDRL A005).

• Training Syllabus (CDRL A006).

• Commercial warranty for the low pressure calibrator.

• Warranty sticker affixed to the unit enclosure.

• All systems must have unique serial numbers.

• DoD unique identification or a DoD recognized unique identification equivalent is required for the calibrators.

• This requirement will be procured through a three (3) year Indefinite Delivery/Indefinite Quantity (IDIQ), Firm Fixed-Price (FFP) contract.

• The first delivery order will require a quantity of two (2) calibrators.

• The IDIQ ordering period is three years from the date of contract award.

• Proposals must be submitted via email to robert.soto76.civ@us.navy.mil.

• Proposals must be UNCLASSIFIED.

• Offerors must complete Provisions 52.212-3 in Section K.

• Offerors must complete both tabs in the Cross Reference Compliance Matrix (Attachment 03).

• The evaluation will be based on Lowest Price Technically Acceptable (LPTA).

• Technical proposals must be rated "Acceptable" to be eligible for award.

• Key deadlines: Questions are due seven (7) calendar days following the issuance of this solicitation.

• Various small business set-aside clauses are incorporated by reference, including those for HUBZone, SDVOSB, and WOSB concerns.

• The contract includes numerous FAR and DFARS clauses related to cybersecurity, item identification, payment, and other administrative requirements.

• Specific delivery dates, locations, and Points of Contact (POC) will be identified in each Delivery Order (DO).

• Lead time is 90 days After Receipt of Order (ARO) for CLINs 0001 and 0002.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) for a "TRAINING SYLLABUS" (Data Item No. A006) related to the "Low Pressure Calibrator" system under contract N64267-26-R-1030. It specifies the requirements for the contractor to provide a training syllabus.

• Data Item Description (DID): DI-MISC-81459B, which defines the format, content, and intended use of the training syllabus.
• Approval Requirement: The syllabus requires government approval. A preliminary draft is due 60 days prior to Initial Operating Capability (IOC), with a government review period of 15 days. The final approved version is due 30 days prior to IOC.
• Content Requirements: The syllabus must include sections on course accounting, training standards, academic media, training devices, criterion-referenced objectives, course data, facilities and resources, explanation of terms, and a curriculum outline.
• Format: Contractor format is acceptable, but an electronic format (MS-Excel or MS Word) is preferred. Submission on CD-ROM is also accepted.
• Distribution: Distribution Statement "C" applies, authorizing distribution to U.S. Government agencies and their contractors. Other requests must be referred to NAWCAD Metrology and Calibration Office.
• Training Location: The training is specified as a 1-day in-person session utilizing CDRL T001 at Fleet Readiness Center Cherry Point Calibration Lab.

This CDRL outlines the specific requirements for the training syllabus deliverable associated with the Low Pressure Calibrator system. Bidders need to understand these requirements to accurately price and plan for the development and submission of the training syllabus as part of their proposal. It details the content, approval process, and submission deadlines for the syllabus.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL) that specifies various data items required from the contractor. These data items include Commercial Off-The-Shelf (COTS) Manuals and Associated Supplemental Data (DI-TMSS-80527D), Calibration Certification/Report with Data (DI-QCIC-80798C), Instrument Calibration Procedure (DI-QCIC-81110), Software Version Description (DI-IPSC-81442A), Software/Firmware Change Request (DI-MISC-81807), and Proposed Spare Parts List (DI-PSSS-80134B).

• Data Item Descriptions (DIDs): Each data item is defined by a specific DID, outlining its content, format, and preparation instructions.
• Distribution: Distribution Statement "C" is specified, indicating authorized distribution to U.S. Government agencies and their contractors. Specific addressees and copy quantities are detailed.
• Submission Requirements: Requirements for preliminary drafts, government approval, and final submission dates are outlined for several data items, particularly those requiring government review and approval.
• Format: Contractor format is generally acceptable, with electronic formats (MS-Excel, MS Word, CD-ROM) being preferred for submission.
• Dates: Key dates for submission and approval are provided, including initial submission deadlines and subsequent submission requirements.

This document details the specific documentation and data deliverables the contractor is obligated to provide. Bidders should review these requirements to understand the scope of documentation, reporting, and data submission expected under the contract. It highlights the need for contractor-generated documentation such as manuals, calibration reports, software descriptions, change requests, and spare parts lists, along with their associated approval processes and delivery schedules.

Solicitation / RFP / RFQ

This document is a Calibration Standards Specification (CSS) Procurement Package for a Low Pressure Calibrator (LPC). It specifies the minimum requirements for a commercial or modified commercial design LPC intended for use by Navy personnel in shore-based laboratories for calibrating very low pressure test instruments. The equipment is designed for testing and systems in worldwide natural and controlled environments, including conditions aboard land, sea, and air vehicles.

• Performance: Generate and control pressure bi-directionally from -60 to 60 InH2O statically and dynamically with ±0.005% stability. Must include a vacuum pump capable of obtaining 15 micron or lower vacuum.

• Accuracy: Generated pressure output must be accurate to ±0.009% of indicated value.

• Components: Materials and processes must meet class requirements. Specific restrictions apply to mercury, radioactive material, Lithium-3, and Cadmium (except batteries). Materials must not be prone to organic decay, ignite, explode, or be carcinogenic. Recycled, recovered, or biobased materials are encouraged.

• Design & Construction: Features include operator adjustments, accessible controls and indicators, internal wiring protection, distinguishable front panel indicators, and automatic self-test capability. Pressure connections must be female pipe threads no larger than 1/4 inch NPT.

• Power: Operates on 120 Vrms, single-phase, 60 Hz source. Detachable power cable required.

• Enclosure: COTS enclosure with specific dimensions (15" H x 16" W x 19" D, +/- 3 inches). Corners must be reinforced and designed to prevent injury. Electrical power connections on the rear, other connections and controls on the front panel.

• Transit Case: Provided to protect equipment during shipping and storage, gasketed to prevent moisture/dirt entry. Must have handles supporting up to 20 kg per handle and reinforced corners.

• Marking & Identification: Equipment and transit case require identification plates with manufacturer name, model number, nomenclature, CAGE code, and serial number. IUID data matrix conforming to MIL-STD-130 required.

• Environmental: Must conform to performance requirements under specified temperature (-40 to 71°C not operating, 10 to 40°C operating) and humidity (5-95% RH) conditions. Must withstand bench handling and dust exposure.

• Calibration: Requires a current calibration certificate traceable to NIST, accredited to 17025-2017.

• Maintainability: Designed for maintenance with non-proprietary tools. Circuit boards removable without desoldering. Adjustment/alignment instructions and software provided.

• Documentation: Includes Use and Installation Manual and Maintenance and Service Manual.

• Not explicitly stated in this document, but it is a procurement package.

• Not detailed in this document, as it is a specification package.

• Not detailed in this document.

• This document references several other government and non-government documents, including MIL-PRF-28800G, MIL-PRF-38793, MIL-STD-130N, NIST SP 811, NIST TN 1297, and ASME B1.20.1.

• The document has a "Record of Changes" indicating an original entry on 10/21/2022 and Revision 1 on 12/30/2022 for format changes.

Form / Attachment / Pricing Sheet

This document is a "Small Business Subcontracting Checklist" used to ensure compliance with subcontracting plan requirements as outlined in FAR 19.704 and DFARS 219.704. It serves as a tool for reviewing and documenting the adequacy of a contractor's subcontracting plan.

• Contract Information: Fields for contract/solicitation number, modification, requiring activity, value of action, total value, and description of supplies/services.
• Contractor Information: Fields for contractor name (UEI), address, point of contact, telephone, and email address.
• Type of Subcontracting Plan: Options for "Individual," "Master," "Comprehensive," or "Commercial" plans.
• Plan Validity: Questions regarding whether the plan is signed, dated, and applicable to commercial supplies/services.
• Review of Subcontracting Plan Requirements (FAR 19.704): A detailed checklist covering 15 essential elements that must be addressed in a subcontracting plan, including:
  • Percentage goals for various small business categories (small business, veteran-owned, service-disabled veteran-owned, HUBZone, small disadvantaged, woman-owned).
  • Description of supplies/services to be subcontracted.
  • Methods for developing goals and identifying potential sources.
  • Inclusion of indirect costs.
  • Identification of the individual administering the plan and their duties.
  • Assurances regarding equitable opportunities, inclusion of clauses, cooperation in surveys, reporting requirements (ISR/SSR via eSRS), and subcontractor agreements.
  • Records maintenance and efforts to award subcontracts.
  • Good faith efforts to acquire from small businesses identified in the bid.
  • Written explanations for failure to meet subcontracting goals.
  • Prohibition of subcontractor restrictions on discussing payment/utilization with the contracting officer.
• Errors Check: Questions to identify common errors in subcontracting plans.
• Special Circumstances: Questions related to specific situations like prime contractors being small businesses, multiyear procurements, or contract modifications.
• Review Sections: Dedicated sections for Contract Specialist, Contracting Officer, and higher-level reviews and approvals, including remarks and specific conditions (e.g., zero goals, small disadvantaged business goals less than five percent).

This checklist is crucial for bidders to understand the specific requirements and expectations for developing and submitting a compliant Small Business Subcontracting Plan. It outlines the detailed information and assurances the government requires, directly impacting proposal preparation and evaluation, particularly concerning small business participation goals and reporting obligations.

Form / Attachment / Pricing Sheet

This document is a compliance matrix for Solicitation N64267-26-R-1030. It serves as a checklist for technical evaluation, detailing specific requirements and their corresponding locations within a proposal.

• CSS Compliance Sheet: Outlines technical requirements related to performance, equipment components, design, electrical power, enclosure, transit case, marking, environmental conditions, warranty, calibration, maintainability, workmanship, and manuals. Each requirement has columns for 'Meets', 'Does Not Meet', and 'Proposal Location Reference'.
• SOW Compliance Sheet: Details requirements from the Statement of Work, including material, training, and logistics requirements. It also includes columns for 'Comply', 'Does Not Comply', and 'Proposal Location Reference'.

This matrix is crucial for bidders to ensure their proposals comprehensively address all technical and SOW requirements. Bidders must use the 'Proposal Location Reference' column to indicate where in their proposal each requirement is met, facilitating the government's evaluation process. The 'X' marks indicate that a requirement has been addressed, but the specific location within the proposal needs to be detailed by the bidder.

Form / Attachment / Pricing Sheet

This document is Attachment 02, "Past Performance Reference," which is a form to be completed by offerors. It is used to collect detailed information about past contracts or task orders to support the evaluation of past performance.

• Past Performance Data: Sections for Performing Contractor/Division, CAGE Code/DUNS Number, Customer/Program Name, Contract Number/Task Order Number, Period of Performance, Customer Points of Contact (POC), Program Manager (PM), Contracting Officer (KO), Administrative Contracting Officer (ACO), Contracting Officer's Technical Representative (COTR) or Contracting Officer's Representative (COR), and Task Monitor.
• Contract Information: Details on Contract Type (e.g., Fixed-Price, Labor Hour, Cost-Reimbursement), Dollar Amount at Award, Dollar Amount at Completion, Obligated Cost/Price, and Estimate to Complete.
• Summary Overview of the Corporate Experience: Fields for Program Name and Contract Number/Task Order Number.
• Narrative Information: Prompts for offerors to describe:
  • How the scope of the past contract/task order relates to the current solicitation.
  • Significant achievements, challenges, or obstacles encountered and how they were overcome.
  • Performance criteria/measures applied and the level of performance achieved.
  • For Large Businesses, history with meeting small business subcontracting goals.

Bidders must use this form to document their relevant past performance. The information provided will be crucial for the government's evaluation of the offeror's ability to successfully perform the requirements of the solicitation. Detailed and accurate completion of this form, including the narrative sections, is essential for a strong proposal.