Low-Temperature (LT) Scanning Probe Microscope (SPM)

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial products or services, specifically for a Low-Temperature (LT) Scanning Probe Microscope (SPM). Brookhaven Science Associates, LLC (BSA), operating Brookhaven National Laboratory (BNL) for the U.S. Department of Energy (DOE), is requesting quotes for this equipment.

• The core requirement is for a Low-Temperature (LT) Scanning Tunneling Microscopy (STM) and qPlus Atomic Force Microscopy (AFM) system.

• Offerors must have previous experience fabricating, installing, and testing comparable systems.

• Offerors must provide at least 3 references for successfully fabricated, installed, and tested LT-STM/qPlus AFM systems of comparable complexity.

• A robust Quality Assurance program is required, with documentation of ISO 9001 certification or a similar industry standard.

• An instrument service engineer network within the United States is required for maintenance and repair.

• Contract Type: Firm Fixed Price.

• Anticipated delivery: 18 Weeks After Receipt of Order.

• Payment Terms: Net 30 for Large Business/Foreign or Net 10 for Small Business.

• Questions Due Date: 8 June 2026.

• Quote Due Date & Time: 23 Jun 2026.

• Quotations must be submitted via email to the Buyer/Contracts Specialist listed on page 1, including the signed Quotation Pricing Sheet (Enclosure C).

• Award will be made to the responsive and responsible Offeror submitting the lowest total price that meets all technical requirements.

• NAICS Code: 334516, Analytical Laboratory Instrument Manufacturing.

• Size Standard: 1000 Employees.

• This procurement is being solicited for full and open competition.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation is combined with the synopsis; no separate written solicitation will be issued.

• The Buy American Act applies to this requirement.

• Various enclosures are referenced, including a Draft Purchase Order/Contract, Representations and Certifications, Quotation Pricing Sheet, and authorization forms.

Contract / Statement of Work (SOW)

This document is a contract between Brookhaven National Laboratory (BNL) and Brookhaven Science Associates, LLC (BSA) for the provision of a Low-Temperature (LT) Scanning Probe Microscope (SPM). The LT-SPM will be integrated into an existing multiprobe ultra-high-vacuum (UHV) surface analysis system at BNL.

• Design and fabrication of a custom SPM chamber, including a sample-transfer wobble stick and sample-storage carousel.

• Integration of the LT-SPM with the existing multiprobe system, ensuring no compromise to original functionalities.

• Design of SPM cables compatible with the Scienta Omicron MATRIX controller.

• Installation of SPM components, including scanner, sample stage, preamplifiers, and internal electronics.

• Testing of STM and AFM performance to demonstrate atomic resolution.

• Provision of a one-year warranty on parts and labor.

• Comprehensive documentation, including a Delivery and Installation Report, Performance Limitation Analysis, and Operation and Maintenance Manuals.

• Contract Type: Firm Fixed Price

• Overall Value: TBD

• Contract Number: 475591

• Period of Performance: Effective upon execution through TBD.

• Deliverables and their due dates are specified in a table, with timelines generally measured in weeks After Receipt of Order (ARO).

• Acceptance testing will be conducted at BNL.

• Commissioning is the responsibility of the Contractor.

• Not specified in this document.

• The contract references Attachment A (Statement of Work Version 3), Attachment B (Specification No. cfn_LTSPM_001, Version 1), and Attachment C (BNL QA 101).

• The document includes detailed requirements for electrical safety, on-site work, hazard assessment, packaging, labeling, and shipping.

• Key personnel and authorized representatives for both BSA and the Contractor are identified.

Form / Attachment / Pricing Sheet

This document, AMS-FORM-050, is an "Annual Representations & Certifications" form required by Brookhaven National Laboratory (BNL/BSA). It is designed to gather necessary registration data and additional representations and certifications from Offerors who currently provide or intend to provide goods or services in support of a U.S. Government (USG) Contract.

• Section A.1: Business Information: Collects basic business name, address, contact information, and Unique Entity Identifier (UEI) from SAM.gov. It also asks for NAICS code and physical business location.
• Section A.2: Applicable Only to Small Business Offerors: Requires small businesses to certify their status and select relevant subcategories (e.g., Woman-Owned, HUBZone, 8(a)). It references FAR 52.219-1 for Small Business Program Representations and includes detailed definitions.
• Section B: Additional Representations and Certifications: Includes clauses related to:
  • FAR 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.
  • FAR 52.204-10: Reporting Executive Compensation and First-Tier Subcontract Awards.
  • FAR 52.209-5: Certification Regarding Responsibility Matters.
  • FAR 52.209-7: Information Regarding Responsibility Matters.
  • FAR 52.222-22: Previous Contracts and Compliance Reports.
  • FAR 52.222-25: Affirmative Action Compliance.
  • Government Property Certification.
  • FAR 52.225-1 & 52.225-9: Buy American Supplies/Construction Materials.
• Section C: Authorized Signature of Offeror: Requires the Offeror's authorized representative to certify the accuracy of the information provided.

This form is crucial for any Offeror seeking to do business with BNL/BSA under a U.S. Government Prime Contract. Bidders must accurately complete all applicable sections to demonstrate their eligibility, compliance, and status (especially regarding small business categories). Failure to complete this form correctly may result in the Offeror not being considered for an award. The information provided here is critical for BSA's due diligence and compliance with federal regulations.

Form / Attachment / Pricing Sheet

This document is IRS Form W-8BEN-E, "Certificate of Status of Beneficial Owner for United States Tax Withholding and Reporting (Entities)." It is used by foreign entities to certify their status for U.S. tax withholding and reporting purposes, particularly concerning FATCA (Foreign Account Tax Compliance Act) and Chapter 4 status.

• Part I: Identification of Beneficial Owner: Collects basic information about the entity, including its name, country of incorporation, and Chapter 3 and Chapter 4 statuses.
• Part II: Disregarded Entity or Branch Receiving Payment: Used if the entity is a disregarded entity or branch.
• Part III: Claim of Tax Treaty Benefits: Allows entities to claim benefits under a U.S. tax treaty.
• Subsequent Parts (IV-XXX): These parts cover various specific statuses and certifications for different types of foreign entities, such as Sponsored FFI, Certified Deemed-Compliant FFIs, Nonreporting IGA FFI, International Organizations, Exempt Retirement Plans, and various types of NFFEs (Nonfinancial Foreign Entities).
• Part XXX: Certification: Contains the final certification by the beneficial owner.

This form is crucial for any foreign entity that is a beneficial owner of U.S. source income or is involved in transactions subject to U.S. tax withholding. Bidders who are foreign entities will need to complete and submit this form to the withholding agent (the entity making the payment) to certify their tax status and potentially claim reduced withholding tax rates under tax treaties. Failure to provide a properly completed Form W-8BEN-E can result in backup withholding at the highest applicable rate.

Form / Attachment / Pricing Sheet

This document is a "Quotation/Proposal Pricing Sheet" (Form No. AMS-Form-043, Revision No. 0.1) required for the "Low-Temperature (LT) Scanning Probe Microscope (SPM)" opportunity, referenced under Brookhaven Science Associates (BSA) Request for Quotation/Proposal No. 475591. Bidders must use this form to submit their pricing.

• Description: Low-Temperature (LT) Scanning Probe Microscope (SPM)
• Amount: TBD (To Be Determined)
• Total Price: TBD (Must be in U.S. Dollars and inclusive of all taxes, fees, customs, duties, and other charges.)
• Price Firmness: Price shall remain firm for [90] days.
• Delivery: FOB Destination, Freight Prepaid.
• Payment Terms: Net 30 (Large or Foreign Businesses), Net 10 (Small Businesses) Days.
• Country of Origin or Place of Manufacture: [insert place]
• Item HTS CODE: [insert HTS code]
• Export Control Point of Contact (POC): Required if country of origin is outside the U.S.
• Item Commercial Status: Bidders must select one: Standard catalog item, Modified catalog item, or Non-commercial item.
• Delivery Timeline: Bidders must confirm if they can meet the timeline or provide forecasted delivery dates.
• Company Information: Requires Company Name, Signature, Email Address, Typed Name, SAM UEI #, Title, Telephone No., and Date.

This form is critical for bidders to provide their pricing and confirm compliance with delivery and payment terms. It requires specific company details, including SAM UEI, and confirmation of commercial item status and delivery capability. Bidders must complete and submit this pricing sheet as part of their quotation or proposal.

Form / Attachment / Pricing Sheet

This document is a Vendor ACH Authorization Form required by Brookhaven National Laboratory (BNL) / Brookhaven Science Associates (BSA), managed under contract with the U.S. Department of Energy. It is used to authorize electronic payments (ACH credit entries) to the vendor's bank account.

• Vendor Information: Requires Vendor/Company Name or DBA, Vendor Number (if applicable), and Tax ID Number (TIN).
• Depository Information: Requires Financial Institution name, Routing/Transit/ABA Number, and Checking Account Number.
• Authorization: A statement authorizing BNL/BSA to initiate ACH credit entries or correcting entries. The authorization remains in effect until written notification to terminate or modify is received by BNL/BSA.
• Authorized Representative Details: Requires the name of the authorized representative, their email, phone number, signature, and date.

This form is essential for vendors who are awarded contracts and need to receive payments electronically. Bidders should be prepared to complete this form accurately to facilitate payment processing. It outlines the necessary banking and identification details required for direct deposit of funds.

Form / Attachment / Pricing Sheet

This document is IRS Form W-9, "Request for Taxpayer Identification Number and Certification." It is used by a requester (an entity required to file an information return with the IRS) to obtain the correct Taxpayer Identification Number (TIN) from a payee. The payee provides this form to the requester, not the IRS.

• Part I: Taxpayer Identification Number (TIN): Requires the individual's or entity's name and TIN (Social Security Number, Individual Taxpayer Identification Number, or Employer Identification Number).
• Part II: Certification: The individual or entity certifies that the TIN provided is correct, that they are not subject to backup withholding (or are exempt), and that they are a U.S. person.
• Lines 1-7: Collects identifying information such as name, business name, address, city, state, and ZIP code.
• Line 3a: Specifies the federal tax classification of the entity (e.g., individual, C corporation, S corporation, partnership, LLC, trust/estate).
• Line 3b: Used by partnerships, trusts, or estates to indicate if they have foreign partners, owners, or beneficiaries.
• Line 4: Allows for exemption codes from backup withholding and FATCA reporting.

Bidders may be required to complete and submit this Form W-9 to the government agency or prime contractor if they are selected for an award or to receive payments. It is essential for ensuring correct tax reporting and avoiding backup withholding on payments. Failure to provide a correct TIN can result in penalties and backup withholding of payments.