Low Voltage Diesel Standby Generator systems Preventative Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Consulate General Cape Town is soliciting quotations under RFQ No. 19SF2026Q0007 for Preventative Maintenance Services for Low Voltage Diesel Standby Generator systems. The Government intends to award a Firm-Fixed-Price purchase order with a Lowest-Priced Technically Acceptable (LPTA) evaluation method. Quotations are due March 19, 2026, at 17:00 SAST.
Scope of Work
This opportunity requires planned maintenance and inspection services for three specific generator units: two Perkins 1250 kVA and one Cummins 350 kVA. Services include annual preventive maintenance, obtaining and analyzing oil/coolant samples, fuel testing, load bank testing, and replacing specified parts such as filters, fluids, batteries, hoses, and belts. The contractor must provide all necessary labor, materials, tools, and testing equipment, and will be responsible for the disposal of hazardous substances. Emergency assistance for generator support is required within 24 hours. Deliverables include maintenance checklists, service reports, disposal certifications, and insurance certificates.
Contract Details
- Contract Type: Firm-Fixed-Price purchase order.
- Period of Performance: One base year plus four (4) one-year option periods.
- Set-Aside: None specified.
- Insurance: DBA Insurance premium costs must be included in the quotation.
Eligibility & Submission
- Quotations Due: Thursday, March 19, 2026, at 17:00 SAST.
- Submission Email: capetown_quotation@state.gov.
- Submission Format: Must be in English and in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format, not exceeding 25MB per email.
- Pre-Quotation Conference/Site Visit: A mandatory pre-quotation conference and site visit will be held on Thursday, March 12, 2026, at 10:00 SAST at the U.S. Consulate General Cape Town, 2 Reddam Avenue, Westlake.
- Site Visit RSVP: Prospective offerors must contact Natheer Ford (fordn@state.gov) by March 9, 2026, at 10:00 SAST to arrange entry. Vendors must provide full attendee name(s), government-issued ID number(s), and vehicle details if parking onsite.
- Eligibility Requirements: Offerors must be registered in the System for Award Management (SAM) prior to submission and provide proof of UEI. They must also demonstrate an established business presence in South Africa or a plan to establish one within 30 days of award. OEM authorization or equivalent certification for performing maintenance on the specified generator brands is required.
- Required Documents: SF-1449, Section 1 Pricing, Section 5 Representations and Certifications, SAM registration proof, past performance list, strategic plan, OEM certification, insurance documentation, and a Health and Safety Plan.
Evaluation
Award will be made to the Lowest-Priced Technically Acceptable (LPTA), responsible offeror. Evaluation will consider technical compliance and contractor responsibility, including financial resources, experience, and integrity. Value Added Tax (VAT) is not included in CLIN rates and will be priced separately.