LSJ Offsite Tape Storage Renewal
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
This is a Limited Sources Justification (LSJ) for the renewal of Off-Site Tape Storage Services for the Administrative Office of the United States Courts (AOUSC). The services involve secure storage, retrieval, and transportation of computer data storage media for their data centers in Ashburn, VA, El Segundo, CA, and Washington, DC. This document justifies the use of limited sources, with a Request for Quote (RFQ) to be issued later.
Purpose & Scope
The Government requires off-site storage, retrieval, and transportation services for various computer data storage media, including magnetic tape and data cassettes. The primary purpose is to ensure data availability and protection against fire, physical intrusion, and magnetic field interference, complying with GSA/Federal Specifications and industry standards. Services are needed for all three AOUSC data centers.
Key Requirements
- Secure Off-Site Storage: For electronic data archives, meeting GSA/Federal specifications.
- Location Proximity:
- East Coast facilities: 30-75 miles from Ashburn, VA, and Washington, DC IDCs, and outside the electromagnetic exposure radius of a device detonated in the Washington, D.C. area.
- West Coast facilities: 30-75 miles from El Segundo, CA, IDC.
- Delivery & Retrieval: Delivery of tapes within 4 hours of a request for both East and West Coast locations. Emergency retrieval on 4 hours' notice, 24/7/365.
- Services: Secure courier services, bar-code-based media management, and pickup/return delivery of canisters.
- Personnel: Services must be performed exclusively by trained, bonded contractor employees.
Contract Details
- Period of Performance: April 1, 2026, to March 31, 2031 (Base Year + 4 Option Years).
- Procurement Method: Conducted under the GSA Multiple Award Schedule Program.
- Document Type: This is a Justification for limited sources, not a solicitation. An RFQ will be issued subsequently, seeking price reductions.
Eligibility / Procurement Strategy
Market research indicated that only three vendors provide the required services, and only the incumbent vendor offers services for all AOUSC locations. The justification cites "interest of economy and efficiency" as the basis for limited sources, considering the new work as a logical follow-on to an original FSS order.
Additional Notes
The AOUSC is exploring migrating electronic archives to a Public Cloud environment, which may eventually eliminate the need for these services. Transitioning from the incumbent vendor presents significant logistical challenges and risks, including potential data loss and increased workload.